Reduce invoice processing costs and cycle time with document capture and imaging for JD Edwards

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Reduce invoice processing costs and cycle time with document capture and imaging for JD Edwards

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Reduce invoice processing costs and cycle time with document capture and imaging for JD Edwards

  1. 1. Reduce Invoice Processing Costs and Cycle Time with Document Capture and Imaging for JD EdwardsSpeakers: Keith Sholes - Oracle Corporation Stephen Schleifer - Oracle Corporation Mangesh Umbrajkar – SYSTIME 1
  2. 2. Agenda • Payables Business Challenges for JD Edwards Customers • Invoice Processing Solution for JD Edwards • The Oracle ECM / SYSTIME Integration with JD Edwards • Demo Oracle ECM / SYSTIME Invoice Processing • Oracle’s IPM Roadmap and Case Studies • Why SYSTIME? • Q&A 2
  3. 3. Payables Business Challenges for JD Edwards Customers 3
  4. 4. The Payables Paper Problem • High volumes and variety of formats • Inefficient and expensive to store & process •Difficult to search & find • Retention, compliance & legislation issues 4
  5. 5. Typical Accounts Payable Department Open & Enter Invoices Validate Route for Pay Sort Invoice Returned Manually Against PO Approval Invoice Mail to AP DAY 10 DAY 20 DAY 30+ • Impact on your AP process: • Errors, delays, wasted resources, poor visibility, loss of control • Impact on your bottom line: • Average manual processing cost per invoice: $20-$22* * Aberdeen Group: The E-Payables Benchmark Series: Imaging & Workflow, 2008 5
  6. 6. The Solution is Simple… • Capture digitizes Avg. Cost invoices & extracts data $ 12 * • Imaging stores, Lowers processing & storage costs 1 retrieves, manages invoices 2 Reduces process cycle times • Workflow 3 Improves visibility throughout cycle 1 accelerates invoice 3 2 processing 4 Strengthens compliance & controls * Aberdeen Group: The E-Payables Benchmark Series: Imaging & Workflow, March 2008 6
  7. 7. JD Edwards EnterpriseOne Financial Management Enterprise Performance Management Strategy Profitability Financial Financial Management Business Planning Management Consolidation & Consolidation Reporting Risks Finance Operation Operations × Manual Financial Control & Credit-to- Credit-to-Cash Procure to Pay Reporting × Ad-Hoc × Paper-based Cash & Treasury Travel & Expense Asset Lifecycle & Management Management Real Estate Management Opportunities  Automation Governance, Risk, and Compliance  Visibility GRC Intelligence GRC Processes GRC Controls  Compliance  Paper Elimination Fusion Middleware End-to-End Master Data Comprehensive Enterprise Industry Processes Management Security Analytics 7
  8. 8. Oracle’s Integrated AP Solution INVOICE VOLUME Oracle Content Management EnterpriseOne Procurement Supplier Self Service EnterpriseOne Accounts PAPER EDI/XML SELF-SERVICE PAYABLES LOW INVOICE PROCESS AUTOMATION HIGH ORACLE FUSION MIDDLEWARE 8
  9. 9. Invoice Processing Automation for JD Edwards 9
  10. 10. Oracle ECM / SYSTIME Invoice Processing SolutionAn end-to-end automated system, from receipt to payment Capture Extract/Index Store Access Route 1 3 2 Scan & import Invoice header & Store in image Invoices & data Workflow resolves invoices line items extracted repository access via JDE exceptions 10
  11. 11. Capture Corporate Mail Room Regional Office • Enterprise scanners • Desktop scanners • Multi-Function Devices Centralized Content Repository 11
  12. 12. Extract/Index • No templates, rules or anchors required • Both invoice header and lines extracted plus PO matching • Validates data with JD Edwards data • Performs fuzzy search for fault tolerant data validation 12
  13. 13. Store & Access 13
  14. 14. Store & Access• Access invoice images & exceptions: • Process exception queues • Retrieve supporting documents 14
  15. 15. Route 1• Pre-built validation workflows with AP clerk requires Supplier exception handling information to be• Automated email updated in JDE notifications to users inside & outside of JD Edwards 2• Automated re- 3 assignment, Employee receives email request for AP clerk is notified delegation or escalation adding Supplier in JD of update Edwards 15
  16. 16. Business Activity Monitoring Real-time metrics provide better process visibility• View in-flight processes at multiple levels• Configure rules/alerts• Configure dashboards without programming 16
  17. 17. SYSTIME AP Accelerator for JD Edwards• JD Edwards integrated workflows for processing • PO Based invoices • Standard Pay (non-PO) Invoices• Out of the box workflows for handling exceptions like - • Duplicate Invoice • Missing PO, Invalid PO, Incomplete PO • Missing Supplier • Pending Goods Receipt • 2 way match/3 way match failure• GL Coding Interface for JD Edwards• BAM Dashboard for JD Edwards based AP processes• iPad interface (coming soon!) 17
  18. 18. JDE Adapter – Minimum Technical Requirements – JD Edwards EnterpriseOne v 8.11 SP1 – JD Edwards EnterpriseOne Toolset v 8.97 – Oracle Business Services Server – Oracle I/PM 11g 18
  19. 19. Not All AP Imaging Solutions Are The Same x Proprietary • Proprietary workflow and integration x Embedded • Extensive customizations • Limited access to images and workflow outside JD Edwards x Restricted • Limited functionality designed for specific solutions • Limited scalability to handle large volumes • Restrictions on number of users 19
  20. 20. Oracle ECM / SYSTIME Invoice Processing Solution Complete Integrated Strategic• End-to-end solution: • Solutions based on • Component of capture, imaging & Oracle’s best Fusion Middleware workflow practices • Provides imaging• Flexible automation • Leverages Oracle’s infrastructure for levels; “key from technologies other enterprise image” or fully imaging needs automated “touchless” • No duplication – processing leverages native JDE functionality 20
  21. 21. Demo Oracle ECM / SYSTIME Invoice Processing 21
  22. 22. The Evolution of Document Imaging at Oracle • Fully supports FMW tech stack • New FMW-based Oracle • Unified repository • Oracle acquires Stellent application integrations leveraging Oracle UCM • Stellent acquires • Releases first Oracle • Support for E-Business Suite • End-to-end document Optika branded imaging product & PeopleSoft imaging Stellent Oracle I/PM Oracle EBS & Oracle I/PM 11g IBPM 10gR3 PSFT Integrations2000 2007 2008 2010 2011 Optika Acorde Oracle Document Oracle Forms Oracle/Systime Capture Recognition JDE Integration • Document imaging and • Oracle acquires Captovation • Intelligent document • Support for JD workflow for ERP • Releases Oracle Document recognition and data Edwards applications Capture & Oracle Distributed extraction (financials, HR, Document Capture CRM) 22
  23. 23. Oracle Content Management Analyst Leadership Gartner Enterprise Content Management Magic Quadrant, November 2010 “Leader” ” “Leader” Forrester ECM Suites Wave, November 2009 ” 23 23
  24. 24. The Clear ROI of Automated Invoice Processing • Achieved ROI of 180% • Payback in 6 months ($521,000+ annual benefit) • Cut invoice & expense processing costs by 50% • Recognizing additional vendor discounts of $300K/year • Maintained A/P staff while transactions increased by 25% • Achieved ROI in less than 18 months • Invoice retrievals reduced from 2 -10 days > 1-10 secs. • Saving $1 million/year 24
  25. 25. Why Stop at Accounts Payable? • Expand imaging to a range of processes: A M E R I C A • Expenses, Receivables, Contracts, HR 6 business units • Leverage shared services to lower costs: 14 processes • Centrally manage all imaging services on one platform • CPU-based licensing lowers TCO: 4 business units • No additional license expenditure to support 10 processes more applications “Imaging represents a low-risk, high-value investment that can be extended through an 3 business units enterprise.” – Forrester, The ROI of Imaging, 2009 5 processes 25
  26. 26. About SYSTIME • A global company with 3 decades of experience with a strong and consistent performance • The world’s largest JD Edwards player with deep JD Edwards knowledge and global implementation capabilities • 1000 strong workforce across 10 countries • Customers across Americas, Europe, Middle East, and Asia Pacific • Five time award winner for JD Edwards Excellence 26
  27. 27. SYSTIME’s Fusion Middleware Experience• Oracle Specialized in SOA• Oracle Specialized in ECM• More than 10 years experience in providing Middleware solutions around JD Edwards• Serviced more than 55 Global JDE clients through 100+ Middleware projects around JD Edwards• Focused on 5 Middleware solution areas – ECM, SOA , Portals, E-Commerce and Mobility 27
  28. 28. DEMOPlease visit us at Booth # 501 Contact : Mangesh Umbrajkar [mumbrajkar@systime.net] OR [sales@systime.net] 201-654-1216 28
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