Project planning trip_report_mozambique (id 190)

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Project planning trip_report_mozambique (id 190)

  1. 1. The National Union of University Students in Finland (SYL)Johanna Ursin-Escobar, Development cooperation coordinatorPauliina Paananen, Member of development cooperation advisory board (KENKKU)Project planning trip report from Mozambique 15.1-28.1.2012The development cooperation project planning trip of the National Union of University Students in Finland(hereinafter SYL) was realized in 15.1-28.12012. The main aim of the trip was to plan further the project forimproving the writing and reading skills of pupils in Maputo area with the cooperation partner, associationAFORTALECER. During the planning trip we worked on many themes such as the objectives, activities,results, stakeholders and budget of the project. Also sustainability and risk analysis were done. BecauseAFORTALECER is a new cooperation partner for SYL, it was important to get to know better the associationand its members and for example clarify the rules of the Ministry for Foreign Affairs of Finland (hereinafterMFA) for the NGO development cooperation projects.During the planning trip the representatives of SYL and AFORTALECER visited and had meetings with projectschools, municipal library, bookstores which deliver school books in Mozambique, the director of educationat the district level, country office of KEPA and Embassy of Finland. All planned activities and meetings wereheld as planned in the application, there were only changes in timetable. Please see in the end of thisreport the updated timetable. There were budgeted support for an interpreter but it was not necessarybecause both representatives of SYL speak Spanish fluently and were able to follow discussions inPortuguese. Also the partners and other people we met in Maputo understood Spanish and this wayeverybody was able to communicate in Portuguese or Spanish without an interpreter.The project planning process during the tripBackground and problem analysisThe planned development cooperation project aims to improve the writing and reading skills of thechildren in Maputo, Mozambique. We started the background analysis by visiting planned project schools(Escola Primaria Filipe Samuel Magaia, Escola Primaria 7 de Setembro and Escola Primaria Unidade 27),municipality library and director of education in district level in order to get more information about thesituation. The visits were organized during the first week. After this AFORTALECER organized together withSYL and the country office of KEPA a workshop where a participative problem analysis was done about thecurrent difficulties of the children to learn write and read. There was wide participation from the schools(directors and teachers), other NGOs working in this field, district level officers and municipality library.Also the advisor of the Embassy of the Finland, Sirkku Hellsten participated in the event for a while. In total,there were total 23 persons in the workshop (see the participation list and the program in the appendix).The day was very successful and many different problems were mapped and defined, e.g. the low quality ofteachers training in Mozambique, lack of school materials and especially books, low motivation to read,parents who have weak knowledge about the importance of education of their children, to mention but afew.The basis for the project is to operate at public, state-supported schools on the first and second grade ofprimary school where there are not enough teaching and learning materials and the pupils come from lowincome families. During the stakeholder analysis and the visits to schools, we realized that one of thebeforehand chosen school (Escola Primaria Filipe Samuel Magaia) did not meet completely these criteria. Itwas decided that this school will not participate in the project and that we would rather consider including 1
  2. 2. the primary school of Unidade 27 to the project. In total, there will be six project schools, starting with twoschools in the first year and adding two new schools in each year. Two first schools are already chosen andfour other schools will be chosen during spring 2012 in cooperation with the school authorities of Maputo,the schools and AFORTALECER.Making a project planDuring the second week we worked further on the project plan, basing on the findings and ideas of theworkshop. In this phase, we also included the findings and ideas from the earlier pilot project, implementedby AFORTALECER in 2009. The problematic of learning reading and writing was approached with a wideperspective and taking into account all different reasons for difficulties in learning to write and read. Withthe background information and problem analysis, together with AFORTALECER, we were able to define theobjectives, results and activities for the project.The direct objective is: (At the end of the project) the writing and reading skills of pupils in six schools onMaputo area have been improved.The wanted results are the following: Result 1: Adequate school materials have been procured Result 2: The quality of teaching has been improved Result 3: The attendance and participation of pupils in six project schools in Maputo area have been increased Result 4: Favorable reading and writing atmosphere has been established in six project schools Result 5: The advocacy work and lobbying has been started to affect the quality of education in MozambiqueAlso concrete activities how to reach the results were defined and planned in detail. Among the activitiesthere are: Baseline study - In the beginning of the project process, in each project school a baseline study will be organized. In this baseline study, the level of reading and writing skills of the pupils and specific needs of each school will be mapped Procurement of school books and other teaching materials Teacher trainings about teaching methods, librarian methods, communication with parents and the motivations of pupils Meetings with the parents of pupils Homework and storytelling groups for pupils Meetings with different actors in the educational sector in Mozambique and seminar on educationThe total project budget will be ca 65 000 Euros /year. This will be calculated more in detail when we havethe total number of the pupils at the project schools.Risk analysisDuring the planning process the possible risks for the trip were mapped, too. Some examples of possiblerisks are: Procured school materials can be stolen or vandalized by other people because of the courses at schools in the evenings Teachers will not use the skills they have learned in the trainings in their classes The content of the trainings do not meet the needs of the teachers 2
  3. 3. We also analyzed how to prevent possible risks. For example the before mentioned risks can be avoided by Informing people, who are using school facilities in the evenings, about the project so that they would be responsible and take a good care of the books and training teachers about librarian techniques Assisting and supervising the teachers in the classrooms and by organizing follow-up meetings for the teachers. Defining clearly objectives and activities in the terms of reference when hiring consultants and facilitators and during baseline study. Developing trainings’ according to teachers’ needs.Sustainability and continuityDiscussions about the continuity and sustainability of the project were also held and both organizationsagreed on a continuation project would be a good idea. This is the reason why the sustainability of projectwas included to the project activities part, instead of including them separately to the exit strategy. Therewill be activities which support the organizational capacity building of AFORTALECER and this will alsosustain the activities at the schools after the project period. For example, we agreed on the cooperationbetween KEPA and AFORTALECER in capacity building: together they will make a “Training and Advice Plan”for AFORTALECER already for this year 2012. Also at project schools, there will be monitoring of activitiesafter teachers’ trainings to ensure that the trainings meet the needs of the schools.AFORTALECER as an organizationAFORTALECER proved to be a small, but very well-operating NGO. AFORTALECER has a well-developedorganizational structure and clear rules on decision making and responsibilities. All employees ofAFORTALECER have higher, university level education and all central employees of this project have severalyears of experience on education field (from primary school to university level as well as on adulteducation). All employees seemed to be deeply compromised and motivated to work for the project with alot of enthusiasm and good ideas. AFORTALECER also has good contacts to Maputo’s Pedagogy University(Universidade Pedagógica, UP, http://www.up.ac.mz/) because two members are also university teachers.Development policy of Finland and the rules of MFASYL presented to AFORTALECER its activities and operation in Finland in general and more in detail thedevelopment cooperation sector and its principles. We also discussed the Finnish development policy, itsemphasis and cross-cutting themes. We concentrated especially on the rules of Ministry for Foreign Affairsfor NGO development cooperation and explained how the financing system works in Finland. During thevisit to the Embassy of Finland we discussed the planned cooperation project but also the Finland’s budgetsupport to the education sector of Mozambique. The representatives of the Embassy of Finland mentionedus the visit of the personnel of Department for Communications and Culture of MFA to Mozambique andtheir interest to get to know the better the work made by local NGOs in the education sector. One idea wasto visit some of our future project schools and make interviews with them from the point of view of thereality of the schools.ConclusionThe project planning trip was very successful: the cooperation between SYL and AFORTALECER is now on asolid basis because a clear, common understanding about project principles and objectives was created. SYL 3
  4. 4. got a lot of important information about the society and working environment of the project. During thetrip we found that the project is truly necessary in the project area. We were also able to develop thepartnership and get to know each other better. In general, the project planning process is running well.The program of the tripActivities Persons present Date and placeFlights Helsinki – London – Johannesburg – Maputo SYL Sun 15.1.2012 Helsinki Arrival to Maputo SYL and Mon 16.1.2012 AFORTALECER Planning of the following weeks with the executive director of Maputo AFORTALECER, Alice Cambula Meeting at the primary school Escuela Primaria 7 de Setembro School Tue 17.1.2012 representatives, Visit to a local bookstore, Minerva Central Maputo SYL and Discussions about the project with the personnel of AFORTALECER AFORTALECER Meeting at the primary school Escuela Primaria Unidade 27 School Wed 18.1.2012 representatives, Meeting with KEPA Maputo SYL, Meeting at the central municipal library of Maputo AFORTALECER, Municipal library Meeting with Ritva Parviainen from KEPA (only representatives of representatives, SYL). KEPA Meeting at the primary school Filipe Samuel Magaia School Thu 19.1.2012 representatives, Meeting with Kampfumu’s District educational sector director Maputo district director, Meeting with AFORTALECER personnel (7 persons), representations SYL and about AFORTALECER, SYL and MFA (regulations, politics) AFORTALECERThe problem analysis workshop (whole day), in total 23 persons See the Fri 20.1.2012 participation list Maputo in appendix 1Free time Sat - Sun 21–22- 1.2012 Maputo Problem tree analysis continued with AFORTALECER’s personnel SYL and Mon 23.1.2012 AFORTALECER Analysis of project objectives, results and activities Maputo Indicators 4
  5. 5. Continuity of the project SYL, Tue 24.1.2012 AFORTALECER Risks analysis Maputo and KEPA Indicators Preliminary budget Dinner with KEPA Project timetable SYL and Wed 25.1.2012 AFORTALECER Evaluation and monitoring Maputo Preliminary budget Cross-cutting themes SYL, Thu 26.1.2012 AFORTALECER Meeting at the Embassy of Finland with Sirkku Hellsten and Lotta Maputo and Wilkman representatives Working on with project plan of the Embassy Local launching of the project: first classroom library established in See the Fri 27.1.2012 one project school (director, teachers, children and parents participation list Maputo present) in appendix 2, Meeting with KEPA SYL, AFORTALECER Meeting with Finance Manager of AFORTALECER (Accounting and KEPA system of AFORTALECER and Accounting rules of MFA) Revision of last two weeks and timetable for the spring 2012 KEPA compass for partnersFlights Maputo - Helsinki Sat 28.1.2012 Maputo 5
  6. 6. The budgetItems Applied budget Realized budget EUROS EUROSFlights 3315.14 3315.14Accommodation 910 851,43Daily allowance 1316 1344Visa 112 112Local transportation costs 120 82,65Interpreter 375 0Total 6148,14 5705,22 6

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