Ch21 slides

575 views

Published on

Prof. Wozencraft
ENG227

Published in: Business, Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
575
On SlideShare
0
From Embeds
0
Number of Embeds
31
Actions
Shares
0
Downloads
7
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Ch21 slides

  1. 1. There are four types of oral presentations: • impromptu • extemporaneous • scripted • memorized Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 1
  2. 2. You will deliver presentations to four types of audiences:• clients and customers• colleagues in your organization• fellow professionals at technical conferences• the public Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 2
  3. 3. Preparing an oral presentation consists of five steps:• Analyze the speaking situation.• Organize and develop the presentation.• Prepare the presentation graphics.• Choose effective language.• Rehearse the presentation. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 3
  4. 4. Here is the typical time allotment in a 20-minute presentation:Task Time (minutes)Introduction 2Body First major point 4 Second major point 4 Third major point 4Conclusion 2Questions 4 Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 4
  5. 5. Follow these five guidelines when introducing a presentation:• Introduce yourself.• State the title of your presentation.• Explain the purpose of your presentation.• State your main point.• Provide an advance organizer. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 5
  6. 6. Follow these four guidelines when concluding a presentation:• Announce that you are concluding.• Summarize the main points.• Look to the future.• Invite questions politely. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 6
  7. 7. An effective graphic has five characteristics: • It presents a clear, well-supported claim. • It is easy to see. • It is easy to read. • It is simple. • It is correct. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 7
  8. 8. When planning your graphics, considerfour aspects of the speaking situation:• length of the presentation• audience aptitude and experience• size and layout of the room• equipment Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 8
  9. 9. Select from the five basic media for presentation graphics:• computer presentation• overhead projector• chalkboard or other hard writing surface• objects• handouts Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 9
  10. 10. There are two reasons to choose effective language for a presentation:• Listeners can’t go back to listen again to something they didnt understand.• Because you are speaking live, you must maintain your listeners’ attention, even if they are hungry or tired or the room is too hot. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 10
  11. 11. Use language to signal three kinds of presentation elements:• advance organizers• summaries• transitions Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 11
  12. 12. Follow these three guidelines for using memorable language:• Involve the audience.• Refer to people, not to abstractions.• Use interesting facts, figures, and quotations. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 12
  13. 13. Concentrate on three aspects related to delivering a presentation:• Calm your nerves.• Use your voice effectively.• Use your body effectively. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 13
  14. 14. Think about these six points to help calm your nerves:• You are much more aware of your nervousness than the audience is.• Nervousness gives you energy and enthusiasm.• After a few minutes, your nervousness will pass.• You are prepared.• The audience is there to hear you, not to judge you.• The audience is made up of individual people who happen to be sitting in the same room. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 14
  15. 15. Try these four techniques to release nervous energy:• Walk around.• Go off by yourself for a few minutes.• Talk with someone for a few minutes.• Take several deep breaths, exhaling slowly. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 15
  16. 16. Pay attention to five aspects of vocalizing:• volume• speed• pitch• articulation• nonfluencies Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 16
  17. 17. Follow these four guidelines when facing an audience:• Maintain eye contact.• Use natural gestures.• Don’t block the audience’s view of the screen.• Control the audience’s attention. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 17
  18. 18. Follow these three tips for presenting to a multicultural or multilingual audience:• Hire translators and interpreters if necessary.• Use graphics effectively to reinforce your points for nonnative speakers.• Be aware that gestures can have cultural meanings. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 18
  19. 19. Be prepared for these four problems youmight encounter in answering questions:• You’re unsure everyone heard the question.• You don’t understand the question.• You have already answered the question during the presentation.• A belligerent member of the audience rejects your response and insists on restating his or her original point. Chapter 21. Making Oral Presentations © 2012 by Bedford/St. Martins 19

×