Ch15 slides

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Prof. Wozencraft
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Ch15 slides

  1. 1. The process for preparing job-application materials includes seven steps:• Plan the job search.• Decide how to look for a position.• Learn as much as you can about the organizations to which you will apply.• Draft the résumé and application letter.• Revise, edit, and proofread the résumé and letter.• Prepare for job interviews.• Write appropriate follow-up letters. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 1
  2. 2. In planning a job search, carry out these four tasks:• Do a self-inventory.• Learn about the employers.• Prepare a résumé and job-application letter.• Prepare a portfolio. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 2
  3. 3. You can look for a job eight ways:• through a college or university placement office• through a professional placement bureau• through a published job ad• through an organizations Web site• through a job board on the Internet• through your connections on social media• through personal connections• through an unsolicited letter to an organization Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 3
  4. 4. Ask these four questions before posting to a job board:• Who has access to your résumé?• How will you know if an employer requests your résumé?• Can your current employer see your résumé?• Can you update your résumé at no cost? Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 4
  5. 5. Assume that employers will search theInternet while screening job applicants:• Periodically check Internet content about yourself.• Use accounts on social-media sites to make a good first impression.• Create a profile tailored to the type of job you seek.• Project a professional persona.• Follow through with what you say you will do.• Help others make career connections. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 5
  6. 6. There are three reasons to write your own résumé:• You know yourself better than anyone else does.• Employment officers know the style of the local agencies.• If you write your own résumé, you will be more likely to adapt it to different situations. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 6
  7. 7. An attractive résumé has four characteristics:• generous margins• clear type• balanced appearance• clear organization Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 7
  8. 8. The résumé must meet three standards:• It must provide clear, specific information, without generalizations or self-congratulation.• It must be free of errors.• It must be honest. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 8
  9. 9. A chronological résumé has six elements: • identifying information • objectives or summary of qualifications • education • employment history • interests and activities • references Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 9
  10. 10. Follow these three suggestionswhen drafting a statement of objectives:• State only the goals or duties explicitly mentioned, or clearly implied, in the job advertisement.• Focus on the reader’s needs, not on your goals.• Be specific. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 10
  11. 11. Include these five elements in the education section:• the degree• the institution• the location of the institution• the date of graduation• information about other schools you attended Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 11
  12. 12. Follow these four guidelines when elaborating on your education:• List your grade-point average.• Compile a list of courses.• Describe a special accomplishment.• List honors and awards you received. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 12
  13. 13. Present these details about your employment history:• skills• equipment• money• documents• personnel• clients Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 13
  14. 14. Include information about your interests and activities:• participation in community-service organizations• hobbies related to your career• sports, especially those that might be socially useful in your professional career• university-sanctioned activities Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 14
  15. 15. Follow these three suggestions when providing references:• Decide whether and how you want to present the references.• Choose your references carefully.• Give the potential reference an opportunity to decline gracefully. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 15
  16. 16. Some résumés contain additional information:• computer skills• military experience• language ability• willingness to relocate Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 16
  17. 17. A skills résumé includes seven sections:• identifying information• objective or summary of qualifications• skills• education• employment history• interests and activities• references Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 17
  18. 18. Electronic résumés can take four forms:• a formatted résumé attached to an e-mail message• a text résumé• a scannable résumé—one that will be scanned into an organizations database• a Web-based résumé Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 18
  19. 19. Follow these three guidelines when preparing a text résumé:• Use ASCII text only.• Left-align the information.• Send yourself a test version of the résumé. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 19
  20. 20. Follow these seven guidelines when preparing a scannable résumé:• Use a good-quality laser printer.• Use white paper.• Do not fold the résumé.• Use a simple sans-serif typeface.• Use a single-column format.• Use wide margins.• Use the space bar instead of the tab key. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 20
  21. 21. Follow two principles when drafting a job-application letter:• Selectivity. Select two or three points of greatest interest to the potential employer.• Development. Develop those points into paragraphs emphasizing results. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 21
  22. 22. The introductory paragraph has four functions:• It identifies your source of information.• It identifies the position you are interested in.• It states that you wish to be considered for the position.• It forecasts the rest of the letter. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 22
  23. 23. The concluding paragraph includes three elements:• a reference to your résumé• a polite but confident request for an interview• your phone number and e-mail address Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 23
  24. 24. Follow these six guidelines when preparing for a job interview:• Study job interviews.• Study the organization to which you applied.• Think about what you can offer the organization.• Study lists of common interview questions.• Compile a list of questions you wish to ask.• Rehearse the interview. Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 24
  25. 25. Consider these seven questions before a job interview:• When should you arrive for the interview?• What should you wear?• How do interviewers interpret your body language?• What questions are you likely to be asked?• How long should your answers be?• How do you know when the interviewer wishes to end the interview?• How can you get the interviewer’s contact information to write a follow-up letter? Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 25
  26. 26. Write one of these four follow-up letters or e-mails after the interview:• letter of appreciation after an interview• letter accepting a job offer• letter rejecting a job offer• letter acknowledging a rejection Chapter 15. Writing Job-Application Materials © 2012 by Bedford/St. Martins 26

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