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Organize Your Way to a Better Work-Life Balance


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As a small business owner, you can set your own hours and you’re your own boss. Although both are great perks, they have their downsides, too. For example, it can be hard to unplug and you may find yourself working very long weeks.

We connected with Joni Weiss and Kitt Fife of Practically Perfect, a professional organizing company in Los Angeles, for advice on how to use organization to better balance your work life and home life as a small business owner. Their tips, detailed in this SlideShare, are centered around three main themes: combine, separate and own your time.

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Organize Your Way to a Better Work-Life Balance

  1. 1. Organize Your Way to 
 a Better Work-Life Balance
  2. 2. When organization is lacking in a small business, it can lead to late nights 
 at the office and an almost nonexistent personal life. In this SlideShare, we 
 bring you simple but effective ways to step up your work-life balance from professional organizers Joni Weiss and Kitt Fife of Practically Perfect.
 These tips are centered around three main themes: Ultimately, these tips will help you find a better balance 
 between your work life and home life. Combine Separate Own Your Time
  3. 3. 
 A central place for certain aspects of your professional 
 and personal life will make everything a little easier. 
 Weiss and Fife recommend combining the following 
 aspects of these two worlds: calendars and
 your daily to-do list.
  4. 4. COMBINE 
 CALENDARS Take advantage of shared calendars to store both personal and business reminders and events in 
 one place. With this bird's-eye view of all of your commitments you won’t have to look in multiple places to know what you need to do or where you need to be. “Personally and professionally, we utilize Google Calendar,” Weiss and Fife say. “It allows us to share calendars with family members and colleagues. We also color-code events within the calendar so that everyone is accountable and on the 
 same page.”
  5. 5. COMBINE 
 YOUR DAILY TO-DO LIST Keep organization tight with a single, dynamic tool to serve as a central hub for your work and home to-do lists. Weiss and Fife suggest a program such as Asana. While digital tools can lend a much needed hand, if 
 you find a program or app that works for you, stick 
 to it. Don’t be tempted by the endless stream of new products. “We live in this era of ‘there should be an 
 app for this,’” Weiss and Fife say. “But sometimes too many tools can actually scatter, rather than effectively organize, key information.”
  6. 6. 
 SEPARATE While work-life balance will never be 50/50, knowing when to draw the line or having a bit of separation is key to maintaining success across the board. According to Weiss and Fife, separating the following things can make a world of difference: inboxes and snail mail.
  7. 7. SEPARATE 
 INBOXES Creating separate email accounts for personal and professional use is key to greater organization, focus and balance. If everything is combined, you run the risk of being distracted by personal matters when you’re on a tight deadline, or tackling work on a weekend that you’ve set aside to decompress.
  8. 8. SEPARATE 
 SNAIL MAIL While this is similar to your inbox, having work mail and personal mail combined will likely result in a cluttered physical space. This is a recipe for chaos (or at the very least feeling chaotic). If you work from home, consider a separate P.O. box for your business. This will help you control the flow of incoming business mail so that it only enters your home when you’re ready to organize or address it.
  9. 9. 
 OWN YOUR TIME Whether you feel like it’s on your side or not, the clock will keep ticking. Weiss and Fife offer the following tips to help you get control of time so that you and your team can step away at the end of each workday: Embrace self-imposed deadlines and know how your team spends time.
  10. 10. OWN YOUR TIME 
 EMBRACE SELF-IMPOSED DEADLINES Time is a small business owner’s greatest adversary 
 when it comes to maintaining work-life balance. To 
 avoid spending too much time on any one task during 
 your workday, Weiss and Fife recommend setting a 
 timer. This will help you avoid going down a rabbit hole and ensure when the end of the day rolls around, 
 you’re able to head home. “Knowing that we’re working against the clock to accomplish a task helps us focus in a very thoughtful way,” Fife says.
  11. 11. 
 TEAM SPENDS TIME Weiss and Fife recommend using a tool, such as Harvest, to better understand, in a hyper visual way, how time is spent across your team. Use this data 
 to develop a smartly organized schedule and priorities that allocate time more effectively.
  12. 12. For more smart and creative ways to
 help your business succeed, visit the QuickWins small business hub.