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Department of General
       Services



    Safety
  Hazard Identification
           &
Recognition Program
Why is a Safety Program necessary?
• To prevent injuries, illness and death to employees….
  • And prevent damage and destruction to property
What do injured workers cost
      Sacramento County DGS?
                Direct Costs:
•Workers Compensation Claims ~ $590,000/year
Indirect Costs (up to 4 times Direct Costs):
   • Overtime pay to make up for hurt staff…
    • Hiring and training replacement staff…
     • Time spent documenting accidents…
 • Lower productivity & higher turnover rates…
     • Total Indirect Costs ~ $2,360,000/year
 •Total Costs of injuries ~ $2,950,000/year
Why have a Safety Incentive Program?
      Reduces workplace injuries and accidents from:
    • Staff being more involved with their own safety…
• Supervisors involved with Identifying safety hazards…
  • Upper Management’s fiscal and leadership support
Agenda
• Safety Stamps – Previous Safety Stamp
  Recognition Program
• Development of Safety Slogan & Logo
• Find It Fix It – Current Safety Hazard
  Identification & Recognition Program
• Overall Comparison of the Programs
• Cost Comparison of the Programs
• CAL/OSHA Log information
• Success Stories
Injury & Illness Prevention Program
                    (IIPP)
•   The IIPP is a written safety plan required by
    8CCR3203 to have the following information:
    1. System for assuring employee compliance with safe
       work practices
    2. Safety communications system with employees
    3. Procedures for correcting unsafe/unhealthy conditions
    4. Scheduled inspections/evaluation system
    5. Identify the person or persons responsible for
       implementation of the program
    6. Accident investigation
    7. Safety and health training and instruction
•   Recordkeeping and documentation must be
    maintained.
•   Highlighted areas are satisfied by DGS’s Hazard
    ID & Recognition program.
Safety Stamp
     Program Objective

   “The objective of the Original
   Employee Safety Recognition
Program was to heighten employee
awareness and concern for health
          and safety.”
Safety Stamps Program
• Initial DGS Safety Stamp Program
  Started in April 1,1996 and ended
  June 30, 2007.
• Ran for 11 years 2 months.
• Employees would acquire stamps by
  not getting hurt (or not reporting
  injuries).
• Each stamp cost $1.
Stamp Distribution
• The distribution of stamps to individuals
  was determined by an employee’s risk
  exposure potential.
• There were three different levels:
Exposure                                                   Stamps
Potential                   Criteria
                                                           Awarded
  High      Personnel who work primarily in the field.   72 stamps
                                                         Annually
Medium      Personnel who work in office and field       36 stamps
            environments on a fairly equal basis.         Annually

  Low       Personnel who predominately work in an       18 stamps
            office environment                           Annually
Safety Slogan
• DGS wanted to distinguish it’s new Find It
  Fix It program from the previous Safety
  Stamps program.
• A new safety logo and slogan would be
  created and incorporated into forms,
  merchandise, and uniforms.
• It’s creation would involve all DGS
  employees in order to bring awareness to
  the new safety program.
Safety Slogan
• A contest was held among the employees of
  DGS to create a safety slogan.
  – 1st Place “SAFETY IS NO ACCIDENT”
    • Submitted by T o m A b e l , Building Security Attendant
  – 2nd Place “YOUR SAFETY IS PRICELESS”
    • Submitted by Tom Lee, Senior Contract Services Officer
  – 3rd Place “THE BEST WAY IS THE SAFE WAY”
    • Submitted by Henry DeWulf, Stock Clerk
Safety Slogan and Logo
• Once the slogan was selected, a group of
  DGS staff incorporated the slogan into a
  Logo.




• This Safety Logo was placed on the prizes
  and forms for the Find It Fix It Program.
Safety Slogan and Logo
• The Safety
  Logo was
  created into a
  patch and
  sewn on all
  DGS uniforms.
Find It Fix It Program
• Current DGS Safety Incentive Program started
  1/1/2007
• Running time 1 year 9 months.
• Staff members are awarded select prizes for
  significant safe behavior, and identifying
  hazards.
• Examples of significant safe behavior includes,
  but is not limited to, the following:
  1. Leading a safety meeting
  2. Recognition for safe work behavior
  3. Revising or developing new codes of safe practice
  4. Serving as a trainer or co-trainer for a safety training class
  5. Identifying safety hazards
  6. Identifying appropriate corrective measures for safety hazards
  7. Involvement in a life saving event or activity
Find It Fix It Program
• Recognition for safe work behavior:
  – Supervisorial or Safety Staff fill out a safety
    recognition ticket explaining what safety
    activity took place.
  – Recognized employee chooses a mug, hat, or
    lunch container and sends it into DGS Safety.
Find It Fix It Program
• Identifying a safety hazard:
  – Staff fill out a “Find It Fix It” or “Safety Suggestion
    Hazard Observation Form” and submit them to
    their supervisor.
Individual Prizes
• Mugs, Lunch Containers, and Hats are
  given out for each safety recognition and
  Find It Fix It Form.
Quarterly Prizes
• Vests and Jackets are popular prizes during
  the cold months (1 per 5 entries).
Quarterly Prizes
• The following prizes are popular during the
  warm months (1 per 5 entries).
Year-End Prizes
• At the end of the year there is a drawing
  for a single winner of a variety of prizes.
Distribution Statistics
                                       Ball Cap
 Division      Recognition Hazard ID              Mugs   Lunch Cont. Folding Hat
                                         Hat
Facilities –
Bradshaw          24         14           5       31         2           0
Facilities –
Downtown          27         10           8       17        11           1
Facilities –
 Airport           2          1           0        3         0           0
   Fleet          28         10           7       22         8           1
 Parking           0          0           0        0         0           0
 Support
 Services          2          1           0        1         2           0
Contracts &
Purchasing         0          1           0        0         0           1
DGS Admin          5          7           4        7         1           0
Totals            88         44         24        81        24           3
Prize Costs
     Mugs                 $6.99
 Ball Cap Hats           $10.80
Fold N’ Go Hats          $3.75
Lunch Container           $5.99
    Vests                $45.69
   Vest XXL              $47.28
    Jacket               $67.35
  Jacket XXL             $70.80
Quarterly Prizes    $32.25 - $62.50
     Pens                $0.93
   Patches               $1.39
   Sew on               $1.50
Year end Prize         <$100.00
Set Up Of Find It Fix It Program
Monetary Investment
• 2000 Uniform Patches = $2,780
• 2000 Uniform Patches Sewn On = $3,000
• 500 Pens = $530
• 144 Mugs = $1,207
• 144 Ball Cap Hats = $1,907
• 50 Fold N’ Go Hats = $274.79
• 100 Lunch Containers = $675
• Vests (4L, 6XL, 2XXL) = $616
• Jackets (4L, 6XL, 2XXL) = $1,008
• Total Start Up Investment = $11,998

Time Investment
• Safety Committee Discussions
• Safety Slogan Contest
• Safety Logo Development
• Creation and Distribution of Forms
Program Statistics – DGS Total
0
                    5
                         10
                              15
                                   20
                                        25
                                             30
                                                    35
                                                            40
 Facilities -




                    14
                                        24
 Bradshaw

 Facilities -




                    10
                                    27
 Downtown

 Facilities -




            1
  Airport

       Fleet



             2 10
                                        28


    Parking

   Support
            00
            1
             2
   Services

Contracts &
            1
             0


Purchasing
                7
                5




DGS Admin
                                              Hazard ID
                                                                 Program Statistics – DGS Divisions

                                              Recognition
Comparison of the Two Programs
                     Safety Stamps                Find It Fix It
                1.   Incentive for working 1.    Rewards safe
                     safely and not              behavior and
                     getting injured.            identification of
                2.   More personalized           safety hazards
 Advantages          prizes                2.    Supervisors are
                                                 more aware of staff
                                                 safety.
                                            3.   Avg costs
                                                 $303.61/Qtr
                1.   Avg costs $6,615/Qtr 1.     Less personalized
                2.   Not effective for           prizes.
                     rewarding safety       2.   No incentive for not
                     hazard identification.      getting hurt.
Disadvantages
                3.   Provides incentive
                     for not reporting
                     accidents/injuries.
Overall Comparison of the
         Two Systems
• Safety stamp program only sought to
  lower reported injuries.
  – Only a Safety Recognition program
  – Did not help alleviate the causes of safety
    hazards.
• Find It Fix It and recognition system:
  – Identifies and resolves safety hazards
  – Recognizes and rewards observed safety
    actions.
Overall Comparison of the
         Two Systems
• Find It Fix It program increases time
  requirements for things other than incentive
  program maintenance.
  – Safety personnel spend more time on investigating
    identified hazards.
  – Building maintenance personnel spend more time on
    correcting identified hazards.
  – Architectural Services Design (ASD) may become
    involved.
• The costs of the Safety Stamp program are not
  validated by the DGS CAL/OSHA logs
  recordings.
Costs of Incentive Programs
CAL/OSHA Statistics
Success Stories
•   Identified a fall
    hazard in a
    parking garage.
•   While changing
    light bulbs, worker
    can fall 6 stories.
•   Applicable
    Regulations:
    – 8CCR3211 Wall
      Openings
Success Stories
•   Identified a room that
    needs an emergency
    shower.
•   UPS room is filled with
    batteries containing
    Sulfuric Acid.
•   Applicable Regulations:
    –   8CCR5162 Emergency
        Eyewash and Shower
        Equipment.
    –   8CCR5185 Changing
        and Charging Storage
        Batteries.
Success Stories
• Recognized for
  wearing proper
  PPE while
  handling Liquid
  Natural Gas
  (LNG).
• Exposure to
  LNG can cause
  serious injuries.
  – LNG is -260o F
Any Questions?
          DGS Safety
 Jeff Rommel, Sr. Safety Specialist
         Office: (916) 876-6194
         Mobile: (916) 838-2414
           Fax: (916) 854-8820
      E-Mail: rommelj@saccounty.net
   Justin Hess, Safety Specialist
          Office: (916) 876-6179
         Mobile: (916) 261-3328
           Fax: (916) 854-9079
       E-Mail: hessj@saccounty.net

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Safety: Hazard Identification and Recognition Program

  • 1. Department of General Services Safety Hazard Identification & Recognition Program
  • 2. Why is a Safety Program necessary? • To prevent injuries, illness and death to employees…. • And prevent damage and destruction to property
  • 3. What do injured workers cost Sacramento County DGS? Direct Costs: •Workers Compensation Claims ~ $590,000/year Indirect Costs (up to 4 times Direct Costs): • Overtime pay to make up for hurt staff… • Hiring and training replacement staff… • Time spent documenting accidents… • Lower productivity & higher turnover rates… • Total Indirect Costs ~ $2,360,000/year •Total Costs of injuries ~ $2,950,000/year
  • 4. Why have a Safety Incentive Program? Reduces workplace injuries and accidents from: • Staff being more involved with their own safety… • Supervisors involved with Identifying safety hazards… • Upper Management’s fiscal and leadership support
  • 5. Agenda • Safety Stamps – Previous Safety Stamp Recognition Program • Development of Safety Slogan & Logo • Find It Fix It – Current Safety Hazard Identification & Recognition Program • Overall Comparison of the Programs • Cost Comparison of the Programs • CAL/OSHA Log information • Success Stories
  • 6. Injury & Illness Prevention Program (IIPP) • The IIPP is a written safety plan required by 8CCR3203 to have the following information: 1. System for assuring employee compliance with safe work practices 2. Safety communications system with employees 3. Procedures for correcting unsafe/unhealthy conditions 4. Scheduled inspections/evaluation system 5. Identify the person or persons responsible for implementation of the program 6. Accident investigation 7. Safety and health training and instruction • Recordkeeping and documentation must be maintained. • Highlighted areas are satisfied by DGS’s Hazard ID & Recognition program.
  • 7. Safety Stamp Program Objective “The objective of the Original Employee Safety Recognition Program was to heighten employee awareness and concern for health and safety.”
  • 8. Safety Stamps Program • Initial DGS Safety Stamp Program Started in April 1,1996 and ended June 30, 2007. • Ran for 11 years 2 months. • Employees would acquire stamps by not getting hurt (or not reporting injuries). • Each stamp cost $1.
  • 9. Stamp Distribution • The distribution of stamps to individuals was determined by an employee’s risk exposure potential. • There were three different levels: Exposure Stamps Potential Criteria Awarded High Personnel who work primarily in the field. 72 stamps Annually Medium Personnel who work in office and field 36 stamps environments on a fairly equal basis. Annually Low Personnel who predominately work in an 18 stamps office environment Annually
  • 10. Safety Slogan • DGS wanted to distinguish it’s new Find It Fix It program from the previous Safety Stamps program. • A new safety logo and slogan would be created and incorporated into forms, merchandise, and uniforms. • It’s creation would involve all DGS employees in order to bring awareness to the new safety program.
  • 11. Safety Slogan • A contest was held among the employees of DGS to create a safety slogan. – 1st Place “SAFETY IS NO ACCIDENT” • Submitted by T o m A b e l , Building Security Attendant – 2nd Place “YOUR SAFETY IS PRICELESS” • Submitted by Tom Lee, Senior Contract Services Officer – 3rd Place “THE BEST WAY IS THE SAFE WAY” • Submitted by Henry DeWulf, Stock Clerk
  • 12. Safety Slogan and Logo • Once the slogan was selected, a group of DGS staff incorporated the slogan into a Logo. • This Safety Logo was placed on the prizes and forms for the Find It Fix It Program.
  • 13. Safety Slogan and Logo • The Safety Logo was created into a patch and sewn on all DGS uniforms.
  • 14. Find It Fix It Program • Current DGS Safety Incentive Program started 1/1/2007 • Running time 1 year 9 months. • Staff members are awarded select prizes for significant safe behavior, and identifying hazards. • Examples of significant safe behavior includes, but is not limited to, the following: 1. Leading a safety meeting 2. Recognition for safe work behavior 3. Revising or developing new codes of safe practice 4. Serving as a trainer or co-trainer for a safety training class 5. Identifying safety hazards 6. Identifying appropriate corrective measures for safety hazards 7. Involvement in a life saving event or activity
  • 15. Find It Fix It Program • Recognition for safe work behavior: – Supervisorial or Safety Staff fill out a safety recognition ticket explaining what safety activity took place. – Recognized employee chooses a mug, hat, or lunch container and sends it into DGS Safety.
  • 16. Find It Fix It Program • Identifying a safety hazard: – Staff fill out a “Find It Fix It” or “Safety Suggestion Hazard Observation Form” and submit them to their supervisor.
  • 17. Individual Prizes • Mugs, Lunch Containers, and Hats are given out for each safety recognition and Find It Fix It Form.
  • 18. Quarterly Prizes • Vests and Jackets are popular prizes during the cold months (1 per 5 entries).
  • 19. Quarterly Prizes • The following prizes are popular during the warm months (1 per 5 entries).
  • 20. Year-End Prizes • At the end of the year there is a drawing for a single winner of a variety of prizes.
  • 21. Distribution Statistics Ball Cap Division Recognition Hazard ID Mugs Lunch Cont. Folding Hat Hat Facilities – Bradshaw 24 14 5 31 2 0 Facilities – Downtown 27 10 8 17 11 1 Facilities – Airport 2 1 0 3 0 0 Fleet 28 10 7 22 8 1 Parking 0 0 0 0 0 0 Support Services 2 1 0 1 2 0 Contracts & Purchasing 0 1 0 0 0 1 DGS Admin 5 7 4 7 1 0 Totals 88 44 24 81 24 3
  • 22. Prize Costs Mugs $6.99 Ball Cap Hats $10.80 Fold N’ Go Hats $3.75 Lunch Container $5.99 Vests $45.69 Vest XXL $47.28 Jacket $67.35 Jacket XXL $70.80 Quarterly Prizes $32.25 - $62.50 Pens $0.93 Patches $1.39 Sew on $1.50 Year end Prize <$100.00
  • 23. Set Up Of Find It Fix It Program Monetary Investment • 2000 Uniform Patches = $2,780 • 2000 Uniform Patches Sewn On = $3,000 • 500 Pens = $530 • 144 Mugs = $1,207 • 144 Ball Cap Hats = $1,907 • 50 Fold N’ Go Hats = $274.79 • 100 Lunch Containers = $675 • Vests (4L, 6XL, 2XXL) = $616 • Jackets (4L, 6XL, 2XXL) = $1,008 • Total Start Up Investment = $11,998 Time Investment • Safety Committee Discussions • Safety Slogan Contest • Safety Logo Development • Creation and Distribution of Forms
  • 25. 0 5 10 15 20 25 30 35 40 Facilities - 14 24 Bradshaw Facilities - 10 27 Downtown Facilities - 1 Airport Fleet 2 10 28 Parking Support 00 1 2 Services Contracts & 1 0 Purchasing 7 5 DGS Admin Hazard ID Program Statistics – DGS Divisions Recognition
  • 26. Comparison of the Two Programs Safety Stamps Find It Fix It 1. Incentive for working 1. Rewards safe safely and not behavior and getting injured. identification of 2. More personalized safety hazards Advantages prizes 2. Supervisors are more aware of staff safety. 3. Avg costs $303.61/Qtr 1. Avg costs $6,615/Qtr 1. Less personalized 2. Not effective for prizes. rewarding safety 2. No incentive for not hazard identification. getting hurt. Disadvantages 3. Provides incentive for not reporting accidents/injuries.
  • 27. Overall Comparison of the Two Systems • Safety stamp program only sought to lower reported injuries. – Only a Safety Recognition program – Did not help alleviate the causes of safety hazards. • Find It Fix It and recognition system: – Identifies and resolves safety hazards – Recognizes and rewards observed safety actions.
  • 28. Overall Comparison of the Two Systems • Find It Fix It program increases time requirements for things other than incentive program maintenance. – Safety personnel spend more time on investigating identified hazards. – Building maintenance personnel spend more time on correcting identified hazards. – Architectural Services Design (ASD) may become involved. • The costs of the Safety Stamp program are not validated by the DGS CAL/OSHA logs recordings.
  • 29. Costs of Incentive Programs
  • 31. Success Stories • Identified a fall hazard in a parking garage. • While changing light bulbs, worker can fall 6 stories. • Applicable Regulations: – 8CCR3211 Wall Openings
  • 32. Success Stories • Identified a room that needs an emergency shower. • UPS room is filled with batteries containing Sulfuric Acid. • Applicable Regulations: – 8CCR5162 Emergency Eyewash and Shower Equipment. – 8CCR5185 Changing and Charging Storage Batteries.
  • 33. Success Stories • Recognized for wearing proper PPE while handling Liquid Natural Gas (LNG). • Exposure to LNG can cause serious injuries. – LNG is -260o F
  • 34. Any Questions? DGS Safety Jeff Rommel, Sr. Safety Specialist Office: (916) 876-6194 Mobile: (916) 838-2414 Fax: (916) 854-8820 E-Mail: rommelj@saccounty.net Justin Hess, Safety Specialist Office: (916) 876-6179 Mobile: (916) 261-3328 Fax: (916) 854-9079 E-Mail: hessj@saccounty.net

Editor's Notes

  1. Article from The Better Business Bureau (BBB) Understanding the Hidden Costs of Workplace Injuries By Joe Gillian, CSP, ALCM, CRM, Director of Loss Control, IWIF Workers’ Compensation Insurance, Maryland’s largest provider of workers’ compensation insurance (www.iwif.com). He can be reached at 1-800-264-IWIF or jgillian@iwif.com. Most of the iceberg that sank the Titanic was hidden below the waterline. In a similar way, hidden costs of an employee’s workplace injury could sink a business. In the case of most icebergs, only one-eighth of the mass is exposed. In the case of a workplace injury, however, as little as one-tenth of the ultimate cost may be apparent, leaving nine-tenths of it hidden and with potentially disastrous effects on a business. To avoid such an occurrence, business owners must understand just how far-reaching workplace accident costs extend to other areas of their business. Only then can business owners understand how and why these hidden expenses sink profits and raise soft costs. Direct costs of a workplace accident When an employee suffers a job-related injury or illness, the accompanying pain and discomfort are compounded by the immediate cost of treatment for the condition. Then may come the additional medical costs: physician and hospital bills, prescription medicine, occupational therapy, and medical equipment, such as crutches and wheelchairs. Most of these direct costs are covered by the workers’ compensation insurance policy that the business owner must provide under Maryland law. Indirect costs of a workplace accident An accident that causes a worker’s injury often will have costs that are absorbed with the operations. Examples of hidden costs can include: -Damage to the vehicle or equipment the worker was using at the time. This could require expensive repair or replacement. -Loss of the worker’s time. There may be loss of time by fellow employees and supervisors responding to the injury-causing incident. -Temporarily lowered morale, efficiency, and productivity by co-workers and supervisors. -Cost of hiring and training a temporary or permanent replacement for the injured employee, with lower productivity during the hiring and training process. This loss could be substantially higher if the injured employee is a salesperson who has a solid rapport with customers. Other indirect costs include such factors as a surcharge on the company’s insurance premium if the accident throws the organization into a higher risk category. Other costs may include civil or criminal penalties imposed by state or federal officials if the accident is found to have resulted from flagrant violation of workplace safety requirements. Studies have shown that such indirect costs usually total three to four times the direct costs of the accident and could amount to as much as 30 times the direct costs. Not many businesses could withstand such a hit to their bottom line. Benefits of a workplace safety policy Workplace safety is a real bargain when compared with the vast expenses associated with a work-related accident. To protect the health of employees and the well being of the company’s bottom line, develop and implement a workplace safety policy. The ultimate goal of a workplace safety policy is to communicate to all employees that worker safety is important, is supported by management, and is valued by the entire organization. In most cases, your workers’ compensation insurer or a safety consultant can help you analyze your company’s potential safety hazards and help you develop a safety plan that will allow your organization to steer clear of the hidden costs of injuries. http://www.baltimore.bbb.org/WWWRoot/SitePage.aspx?site=41&amp;id=663ad4a7-3468-45ae-9077-151c12129b2f
  2. 8CCR3203 (a) Effective July 1, 1991, every employer shall establish, implement and maintain an effective Injury and Illness Prevention Program (Program). The Program shall be in writing and, shall, at a minimum: (1) Identify the person or persons with authority and responsibility for implementing the Program. (2) Include a system for ensuring that employees comply with safe and healthy work practices. Substantial compliance with this provision includes recognition of employees who follow safe and healthful work practices, training and retraining programs, disciplinary actions, or any other such means that ensures employee compliance with safe and healthful work practices. (3) Include a system for communicating with employees in a form readily understandable by all affected employees on matters relating to occupational safety and health, including provisions designed to encourage employees to inform the employer of hazards at the worksite without fear of reprisal. Substantial compliance with this provision includes meetings, training programs, posting, written communications, a system of anonymous notification by employees about hazards, labor/management safety and health committees, or any other means that ensures communication with employees. EXCEPTION: Employers having fewer than 10 employees shall be permitted to communicate to and instruct employees orally in general safe work practices with specific instructions with respect to hazards unique to the employees&apos; job assignments as compliance with subsection (a)(3). (4) Include procedures for identifying and evaluating work place hazards including scheduled periodic inspections to identify unsafe conditions and work practices. Inspections shall be made to identify and evaluate hazards. (A) When the Program is first established; EXCEPTION: Those employers having in place on July 1, 1991, a written Injury and Illness Prevention Program complying with previously existing section 3203. (B) Whenever new substances, processes, procedures, or equipment are introduced to the workplace that represent a new occupational safety and health hazard; and (C) Whenever the employer is made aware of a new or previously unrecognized hazard. (5) Include a procedure to investigate occupational injury or occupational illness. (6) Include methods and/or procedures for correcting unsafe or unhealthy conditions, work practices and work procedures in a timely manner based on the severity of the hazard: (A) When observed or discovered; and, (B) When an imminent hazard exists which cannot be immediately abated without endangering employee(s) and/or property, remove all exposed personnel from the area except those necessary to correct the existing condition. Employees necessary to correct the hazardous condition shall be provided the necessary safeguards. (7) Provide training and instruction: (A) When the program is first established; EXCEPTION: Employers having in place on July 1, 1991, a written Injury and Illness Prevention Program complying with the previously existing Accident Prevention Program in Section 3203. (B) To all new employees; (C) To all employees given new job assignments for which training has not previously been received; (D) Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard; (E) Whenever the employer is made aware of a new or previously unrecognized hazard; and, (F) For supervisors to familiarize themselves with the safety and health hazards to which employees under their immediate direction and control may be exposed. (b) Records of the steps taken to implement and maintain the Program shall include: (1) Records of scheduled and periodic inspections required by subsection (a)(4) to identify unsafe conditions and work practices, including person(s) conducting the inspection, the unsafe conditions and work practices that have been identified and action taken to correct the identified unsafe conditions and work practices. These records shall be maintained for at least one (1) year; and EXCEPTION: Employers with fewer than 10 employees may elect to maintain the inspection records only until the hazard is corrected. (2) Documentation of safety and health training required by subsection (a)(7) for each employee, including employee name or other identifier, training dates, type(s) of training, and training providers. This documentation shall be maintained for at least one (1) year. EXCEPTION NO. 1: Employers with fewer than 10 employees can substantially comply with the documentation provision by maintaining a log of instructions provided to the employee with respect to the hazards unique to the employees&apos; job assignment when first hired or assigned new duties. EXCEPTION NO. 2: Training records of employees who have worked for less than one (1) year for the employer need not be retained beyond the term of employment if they are provided to the employee upon termination of employment. Exception No. 3: For Employers with fewer than 20 employees who are in industries that are not on a designated list of high-hazard industries established by the Department of Industrial Relations (Department) and who have a Workers&apos; Compensation Experience Modification Rate of 1.1 or less, and for any employers with fewer than 20 employees who are in industries on a designated list of low-hazard industries established by the Department, written documentation of the Program may be limited to the following requirements: A. Written documentation of the identity of the person or persons with authority and responsibility for implementing the program as required by subsection (a)(1). B. Written documentation of scheduled periodic inspections to identify unsafe conditions and work practices as required by subsection (a)(4). C. Written documentation of training and instruction as required by subsection (a)(7). Exception No. 4: Local governmental entities (any county, city, city and county, or district, or any public or quasi-public corporation or public agency therein, including any public entity, other than a state agency, that is a member of, or created by, a joint powers agreement) are not required to keep records concerning the steps taken to implement and maintain the Program. Note 1: Employers determined by the Division to have historically utilized seasonal or intermittent employees shall be deemed in compliance with respect to the requirements for a written Program if the employer adopts the Model Program prepared by the Division and complies with the requirements set forth therein. Note 2: Employers in the construction industry who are required to be licensed under Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code may use records relating to employee training provided to the employer in connection with an occupational safety and health training program approved by the Division, and shall only be required to keep records of those steps taken to implement and maintain the program with respect to hazards specific to the employee&apos;s job duties. (c) Employers who elect to use a labor/management safety and health committee to comply with the communication requirements of subsection (a)(3) of this section shall be presumed to be in substantial compliance with subsection (a)(3) if the committee: (1) Meets regularly, but not less than quarterly; (2) Prepares and makes available to the affected employees, written records of the safety and health issues discussed at the committee meetings and, maintained for review by the Division upon request. The committee meeting records shall be maintained for at least one (1) year; (3) Reviews results of the periodic, scheduled worksite inspections; (4) Reviews investigations of occupational accidents and causes of incidents resulting in occupational injury, occupational illness, or exposure to hazardous substances and, where appropriate, submits suggestions to management for the prevention of future incidents; (5) Reviews investigations of alleged hazardous conditions brought to the attention of any committee member. When determined necessary by the committee, the committee may conduct its own inspection and investigation to assist in remedial solutions; (6) Submits recommendations to assist in the evaluation of employee safety suggestions; and (7) Upon request from the Division, verifies abatement action taken by the employer to abate citations issued by the Division. http://www.dir.ca.gov/Title8/3203.html
  3. First Prize: $100 Gift Card to Home Depot Second Prize: $50 Gift Card to Target Third Prize: $25 Gift Card to Sears Winners are from different divisions within DGS. Shows participant throughout the department.
  4. The “Safety Suggestion Hazard Observation Form” is included in our IIPP. Because we did not want to change the IIPP, we allowed for this form to be submitted along with the “Find It Fix It” form.
  5. The Lunch Container was included in 5/2008 because it was discovered that some of the awardees were repeat customers, and were accumulating mugs and hats they did not need. This idea came from Director Michael Morse.
  6. At the end of each quarter we draw 1 winner for every 5 entries (Recognition and Hazard ID forms) These prizes were the original quarterly prizes. During the hot weather, staff were less excited about these prizes which prompted us to incorporate new quarterly prizes. It is important to note that we have upper management support for our safety program. Mike Morse, DGS Director, is pictured on the left modeling all of the prizes.
  7. These items are not branded with any kind of logo, and are ordered on an as-needed basis. Because of this arrangement, there is no need to purchase in bulk and keep stock on hand.
  8. One winner is drawn from all of the entries for the year for the year-end prize. Winner draws from a selection of prizes. Prizes are ordered on an as-needed basis. Price of the prize is less than $100.
  9. Data Current to: 2Q08 Data shows: How much each division is participating --- Bradshaw facilities participates the most The ratio of Recognition versus Hazard Identification awardees --- almost 2 :1 ratio of recognition : hazard ID Which items are popular prizes among staff --- Mugs, and now lunch containers Security Personnel are included with Downtown Facilities County Safety Personnel are included in DGS Admin
  10. In an Inter-Departmental Correspondence sent on July 7, 2000 To: Agency Administrators and Department Heads From: Mark Norris, Director of Finance Subject: “ GUIDELINES FOR USE OF COUNTY FUNDS FOR EMPLOYEE RECOGNITION, FOOD, REFRESHMENTS AND RELATED EXPENSES” Page 8 of the Attachment “ Budget Considerations and General Ledger Accounting Procedures ” describes the amount of money able to be spent for recognition purposes What is “Nominal Value” The County policy states that recognition items have a “nominal value.” A guideline for nominal value is that any item presented to recognize employee achievement or a partner organization will not exceed $100 .
  11. Prices include initial artwork costs, tax, and freight costs associated with delivery.
  12. First quarter had a lot of participation. Next three quarters had low participation. The past two quarters have had a resurgence in participation For 2008 Q1 &amp; Q2 the ratio of Recognition to Hazard ID has been approximately 3:1 (75% Recognition, 25% Hazard ID)
  13. Data Current Through: 3Q08 Our high hazard divisions have a lot of participation. Low hazard and office environments have had low participation.
  14. Program Started in 1996 Q2, but we only have reliable costs information back to 2002 Q1. 2003 Q1 jumped up because DGS began paying for Fleet Services safety stamps also. 2006 Q4 dropped because DGS knew the program was ending and wanted to get rid of the excess stamps.
  15. These graphs indicate that there were fluctuations with the # of injuries from year to year, regardless of the safety stamps program and the money spent for it starting back in 1996 and continuing until 2007 . Only the last 6 years of OSHA data is used because prior to 2001 CAL/OSHA Logs were filled out by county safety, and not DGS Safety. Due to this, the numbers are not as reliable because they are only based off of workers comp cases. Incidence Rate: For every 100 employees in the Department of General Service, X# of employees experienced a work-related injury/illness (I.E. 36 recordables x 200,000* divided by 956,257 hours worked = 7.5 ) Frequency Rate: For every 100 employees in Department of General Service, X# experienced a work-related injury/illness requiring lost workdays and/or restricted duty (I.E. 29 lost time injuries/illnesses x 200,000* divided by 956,257 hours worked = 6.1 ) Severity Rate: For every 100 employees in Department of General Service, X# days were lost due to a work- related injuries/illnesses (828 days lost x 200,000* divided by 956,257 hours worked = 173.2) * OSHA Formula assumes that each employer has 100 employees working 2,000 hours per year (100 x 2,000 = 200,000)
  16. §3211. Wall Openings: An opening in a wall or partition not provided with a glazed sash, having a height of at least 30 inches and a width of at least 18 inches, through which a person might fall to a level 30 inches or more below, shall be guarded by a guardrail or other barrier of such construction and mounting that the guardrail or barrier is capable of withstanding a force of at least 200 pounds applied horizontally at any point on the near side of the guardrail or barrier. Barriers may be of solid construction, grillwork with openings not more than 8 inches long, or of slatwork with openings not more than 4 inches wide with unrestricted length. (Title 24, Part 2, Section 2-1716.) NOTE: Authority cited: Section 142.3, Labor Code. Reference: Section 142.3, Labor Code; and Section 18943(c), Health and Safety Code. HISTORY 1. New section filed 6-20-75; effective thirtieth day thereafter (Register 75, No. 25). 2. Amendment filed 7-16-76; effective thirtieth day thereafter (Register 76, No. 29). 3. Amendment filed 5-25-83; effective thirtieth day thereafter (Register 83, No. 22). Approved by State Building Standards Commission 1-24-83.
  17. §5162. Emergency Eyewash and Shower Equipment: (a) Plumbed or self-contained eyewash or eye/facewash equipment which meets the requirements of sections 5, 7, or 9 of ANSI Z358.1-1981, Emergency Eyewash and Shower Equipment, incorporated herein by this reference, shall be provided at all work areas where, during routine operations or foreseeable emergencies, the eyes of an employee may come into contact with a substance which can cause corrosion, severe irritation or permanent tissue damage or which is toxic by absorption. Water hoses, sink faucets, or showers are not acceptable eyewash facilities. Personal eyewash units or drench hoses which meet the requirements of section 6 or 8 or ANSI Z358.1-1981, hereby incorporated by reference, may support plumbed or self-contained units but shall not be used in lieu of them. (b) An emergency shower which meets the requirements of section 4 or 9 of ANSI Z358.1-1981, incorporated herein by reference, shall be provided at all work areas where, during routine operations or foreseeable emergencies, area of the body may come into contact with a substance which is corrosive or severely irritating to the skin or which is toxic by skin absorption. (c) Location. Emergency eyewash facilities and deluge showers shall be in accessible locations that require no more than 10 seconds for the injured person to reach. If both an eyewash and shower are needed, they shall be located so that both can be used at the same time by one person. The area of the eyewash and shower equipment shall be maintained free of items which obstruct their use. (d) Performance. Plumbed and self-contained eyewash and shower equipment shall supply potable water at the flow rates and time durations specified in ANSI Z358.1-1981. The control valve shall be designed so that the water flow remains on without requiring the use of the operator&apos;s hands, and so that the valve remains activated until intentionally shut off for all but hand-held drench hoses. Personal eyewash units shall deliver potable water or other eye-flushing solution approved by the consulting physician. (e) Maintenance. Plumbed eyewash and shower equipment shall be activated at least monthly to flush the line and to verify proper operation. Other units shall be maintained in accordance with the manufacturer&apos;s instructions. NOTE: See section 5185 of the General Industry Safety Orders when the hazard involves the changing and charging of storage batteries. See article 6 of the Unfired Pressure Vessel Safety Orders when the hazard involves anhydrousammonia. NOTE: Authority cited: Section 142.3, Labor Code. Reference: Section 142.3, Labor Code. HISTORY 1. Amendment filed 12-10-87; operative 1-9-88 (Register 87, No. 51). 2. Change without regulatory effect of subsection (a) filed 4-26-90 pursuant to section 100, Title 1, California Code of Regulations (Register 90, No. 22). §5185. Changing and Charging Storage Batteries: (a) Battery charging installations shall be located in areas designated for that purpose. Employees assigned to work with storage batteries shall be instructed in emergency procedures such as dealing with accidental acid spills. (b) The area shall be adequately ventilated to prevent concentrations of flammable gases exceeding 20 percent of the lower explosive limit, and to prevent harmful concentration of mist from the electrolyte. (c) Where corrosive liquids are regularly or frequently handled in open containers or drawn from reservoirs or pipelines, adequate means shall be provided to neutralize or dispose of spills and overflows promptly and safely. (d) Carboy tilter, siphon, hand-operated bulb or hand-operated pump shall be provided and used for dispensing electrolyte or acid. (e) Facilities shall be provided for protecting charging apparatus from damage by mobile equipment. (f) Appropriate mechanical lifting and material handling devices or equipment shall be provided for handling batteries. (g) Smoking shall be prohibited in the charging area. (h) Precautions shall be taken to prevent open flames, sparks, or electric arcs in battery charging areas. When racks are used for support of batteries, they shall be made of materials nonconductive to spark generation or coated or covered to achieve this objective. Tools and other metallic objects shall be kept away from the top of uncovered batteries. Chargers shall be turned off when leads are being connected or disconnected. (i) Electrolyte (acid or base, and distilled water) for battery cells shall be mixed in a well ventilated room. Acid or base shall be poured gradually into the water while stirring. Water shall never be poured into concentrated (greater than 75 percent) acid solutions. (j) Mobile equipment shall be properly positioned and brake applied before attempting to change or charge batteries. (k) When charging batteries, the vent caps shall be kept firmly in place to avoid electrolyte spray. Care shall be taken to assure that vent caps are functioning. The battery compartment cover(s) shall be open to dissipate heat. (l) Facilities for quick drenching or flushing of the eyes and body shall be provided unless the storage batteries are: (1) equipped with explosion resistant or flame arrestor type vents; or (2) located in a compartment or other location such as to preclude employee exposure. EXCEPTIONS: Automotive servicing facilities and parts stores where: 1. A suitable neutralizing agent is available. 2. An adequate supply of clean water is readily available. 3. The transfer system is essentially a closed system and does not involve handling acid in open containers. (m) When taking specific gravity readings, the open end of the hydrometer shall be covered with an acid resistant material while moving it from battery to battery to avoid splashing or throwing the electrolyte. (n) Electrolyte shall only be placed in suitable containers and shall not be stirred with metal objects. (o) When a jumper battery is connected to a battery in a vehicle, the ground lead shall connect to ground away from the vehicle&apos;s battery. Ignition, lights and accessories on the vehicle shall be turned off before connections are made. (p) Vent caps shall be in place when batteries are being moved. EXCEPTIONS: Portable equipment battery systems: Batteries and battery charging equipment of less than 100 watt hours are exempt. NOTE: Authority cited: Section 142.3, Labor Code. Reference: Section 142.3, Labor Code. HISTORY 1. New section filed 2-13-75; effective thirtieth day thereafter (Register 75, No. 7). 2. Repealer of subsections (i) and (n) and new subsections (i), (n), (o), (p), and (q) filed 11-12-75; effective thirtieth day thereafter (Register 75, No. 46). 3. Amendment of subsections (k) and (l ) filed 10-5-77; effective thirtieth day thereafter (Register 77, No. 41). 4. Renumbering of Section 5214 to Section 5185 filed 5-3-78 as procedural and organizational; effective upon filing (Register 78, No. 18). 5. Amendment of subsection (h) and new subsections (r) and (s) filed 12-12-84; effective thirtieth day thereafter (Register 84, No. 50). 6. Amendment filed 7-8-85; effective thirtieth day thereafter (Register 85, No. 28). Clarification from CAL/OSHA regarding descrepencies within the two regulations: From: Mohamade Sheykhzadeh [mailto:MMSheykhzadeh@dir.ca.gov] Sent: Thursday, February 21, 2008 2:30 PM To: Hess. Justin Subject: RE: Clarification on 8CCR5185 Vs 8CCR5162 for Eyewash and Emergency Shower Requirement Dear Mr. Hess. Please be advised that the flame arrester is to control Hydrogen gas hazard, and eyewash or shower is in response to sulfuric acid hazard. Should you need further discussions please feel free to call me at 510-622 1850. THANKS -----Original Message----- From: InfoCons Sent: Thursday, February 21, 2008 8:36 AM To: Mohamade Sheykhzadeh Subject: FW: Clarification on 8CCR5185 Vs 8CCR5162 for Eyewash and Emergency Shower Requirement -----Original Message----- From:   Hess. Justin [SMTP:] Sent:   Thursday, February 21, 2008 8:27 AM To:     InfoCons Subject: Clarification on 8CCR5185 vs 8CCR5162 for Eyewash and Emergency Shower Requirement To Whom It May Concern:   My organization has a battery storage room (see attachment) which it utilizes for back up power.  We are looking for clarification as to whether or not we need an emergency shower for this room in addition to our eye wash station.   According to 8CCR5185(l)(1), if we have storage batteries “equipped with explosion resistant or flame arrestor type vents”, then we do not need “facilities for quick drenching or flushing of the eyes and body”.  Our storage batteries are equipped with flame arrestor type vents, so it would seem that we do not need an eye wash or emergency shower for this room per this regulation.   But according to 8CCR5162(a) &amp; (b), if there are corrosive substances that can get into a person’s eyes or onto their skin during normal operations or foreseeable emergencies, then an eye wash station and emergency shower are required.  These batteries are filled with sulfuric acid, and it is normal operations for our electricians to inspect the room weekly, and add distilled water to them approximately every six months.  So it would seem that we need to have an eyewash and emergency shower per this regulation.   Because these regulations seem to contradict each other, please clarify for us if this room is required to have an eyewash and emergency shower?   Thank you, Justin Hess
  18. Liquid Natural Gas Information: Boiling Point = -260 0 F Flash Point = -300 0 F Lower Explosive Limit = 5% Upper Explosive Limit = 15%