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Project Management Success: The 7 Pitfalls Every Project Should Avoid

Presented at the 6th Annual Innovation NOW! Forum Brian Bernard, President of SPEC Engineering Wednesday, November 13, 2013 Donald E. Stephens Convention Center -- Rosemont, IL (Chicago) Process Management Success: "The 7 Pitfalls Every Project Must Avoid" In this presentation you will hear about: How to make sure projects are finished on-time and within budget. Areas to be covered: Phase Zero (defining the project), Block Flow and Process Flow Diagram, Scope Budget Schedule, 3 Design Phases, Stakeholder Review Meetings, Risk Analysis, Procurement, Fabrication, Performance Approval Tests, Construction Management, and Commissioning. CAN BE APPLIED TO ALL PROJECT MANAGEMENT, REGARDLESS OF APPLICATION. SPEC Engineering 3150 S Kolin Ave Chicago, IL 60623 www.specengsys.com

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Innovate Now! Forum 2013
Brian R. Bernard
President and Manager of Engineered Systems
SPEC Engineering
Process Engineering Success:
"The 7 Pitfalls Every Project Must Avoid."
“If given a problem
and one hour to
solve it…
I would spend
55 minutes to
define it
and 5 minutes to
solve it”
Einstein ‘24

Albert
7 Pitfalls Every Project MUST AVOID
7 Most Common Project Pitfalls…
1. Choosing the Wrong Project Manager
2. No Clear Project Objective or Justification
3. Not Properly Funded and/or an Unrealistic Schedule

4. Cutting Corners or Compromising Requirements
5. Not Effectively Communicating with Organization
6. Not Understanding External Issues or Limitations

7. Not Hiring Right Resources to Support Project

….And how to AVOID them!
#1 Unfit Project Manager
•
•
•
•
•
•
•

Who is available?
Not a Team Leader
Lacks Experience or Skills
No Desire or Ambition
No Capacity
Support System
Round up Usual Suspects
Building the Project Team:
• Company management and
Leadership must put team in
place.
• Each successful project team has
at least one member with the
following tendencies:
–
–
–
–

Visionary – Corp Lead
Achiever – Project Manager
Facilitator – Team Members
Analyzer – Clerk, Admin and CFO

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Project Management Success: The 7 Pitfalls Every Project Should Avoid

  • 1. Innovate Now! Forum 2013 Brian R. Bernard President and Manager of Engineered Systems SPEC Engineering Process Engineering Success: "The 7 Pitfalls Every Project Must Avoid."
  • 2. “If given a problem and one hour to solve it… I would spend 55 minutes to define it and 5 minutes to solve it” Einstein ‘24 Albert
  • 3. 7 Pitfalls Every Project MUST AVOID
  • 4. 7 Most Common Project Pitfalls… 1. Choosing the Wrong Project Manager 2. No Clear Project Objective or Justification 3. Not Properly Funded and/or an Unrealistic Schedule 4. Cutting Corners or Compromising Requirements 5. Not Effectively Communicating with Organization 6. Not Understanding External Issues or Limitations 7. Not Hiring Right Resources to Support Project ….And how to AVOID them!
  • 5. #1 Unfit Project Manager • • • • • • • Who is available? Not a Team Leader Lacks Experience or Skills No Desire or Ambition No Capacity Support System Round up Usual Suspects
  • 6. Building the Project Team: • Company management and Leadership must put team in place. • Each successful project team has at least one member with the following tendencies: – – – – Visionary – Corp Lead Achiever – Project Manager Facilitator – Team Members Analyzer – Clerk, Admin and CFO
  • 8. #2 Unclear Objective • Understand Project Purpose and Basis • What, Why, Where, When • Lack of Sufficient Definition – Project Questionnaire • • • • Incomplete Process Flow Incorrect Justification Not Anticipating Changes Identify Possible Hurdles
  • 10. #3 Inadequate Funding (Schedule): • Too Narrow of Focus • Backing Budget to Justification • Ignore Inverse Relationship of: – Scope Budget Schedule • • • • Implementation Schedule Shut-Down Hours Spare Parts / Consumables Start up Expenses
  • 11. #4 Cutting Corners • Compromising Scope Due to Budget or Schedule Constraints • No Standards / Specifications • Materials of Construction • Safety and Quality • Not Perusing Technology • Not Perusing Alternatives
  • 12. #5 Lack of Communication w/ Stakeholders • Stakeholder Review Meetings • Periodic Reports – Email Overload • Signoffs (ECO) • Presentations: – Process – Technical – Financial • Open Discussion
  • 13. #6 Misunderstanding Laws & Limitations • Identification of Site Conditions / Utilities • Testing and Measurements • Product Testing – “Material Matters” • Legal – Ordinances, Permits • Risk Analysis – Constructability Review
  • 14. #7 NOT Hiring • No Front End Planning – Project Defining Documents • Not Considering Industry Experts – The “Tischendorf” Review • Too Much Reliance on Vendors – “The Devil We know” - Trap • Not getting 3rd Party Test Data – Project Risk Evaluation/Study
  • 15. Achieve Project Success: • Recognize the common project pitfalls • Leverage “Best Practice” setup and configuration • Integrate with your existing systems and business processes Download forms to assist with your next Project. www.specengsys.com/7
  • 16. Thank You! Questions and Answers Qualified Project Manager Project Support Brian R. Bernard brianb@specengsys.com (630) 373-1312