Time Management for SOHO Solos

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Business Consultant Jim Flynn presents Time Management for Small Business Owners and SOLO Entrepreneurs

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Time Management for SOHO Solos

  1. 1. We cannot stop time or slow it down - it is only our Actions that we can control! Jim Flynn www.mts-consult.com
  2. 2. . <ul><li>Actual working year is only 240 days, therefore... </li></ul><ul><li>Time = € </li></ul>www.mts-consult.com
  3. 3. As Time=Money then... <ul><li>Get personally organised – e.g. ACT! for tracking contact history </li></ul><ul><li>Daily Sales & Marketing - keep the order book full </li></ul><ul><li>Only ‘busy’ when doing paid work – do admin. after-hours </li></ul><ul><li>Develop your business/self to provide more lucrative products. </li></ul>www.mts-consult.com
  4. 4. Increasing your Effectiveness <ul><li>Keep a Time Log for a week </li></ul><ul><li>Then review – look for time wasters; deviations, etc </li></ul><ul><li>Make improvements, e.g. speed up regular tasks. </li></ul>www.mts-consult.com
  5. 5. Self-Management <ul><li>Self-Discipline – keep your own promises [I am deeply grateful that I am the master of my mind] </li></ul><ul><li>Make a daily “To Do” list every evening </li></ul><ul><li>Prioritise using MOP ( ‘Must/Ought/Prefer’), </li></ul><ul><li>or :- </li></ul><ul><li>Importance </li></ul><ul><li>A B </li></ul><ul><li>Urgency </li></ul><ul><li>C D </li></ul>www.mts-consult.com
  6. 6. Managing Yourself <ul><li>Manage stress [”Worry is a complete circle of inefficient thought whirling around on a pivot of fear”] </li></ul><ul><li>Focus 100% on the task in-hand </li></ul><ul><li>Proactive, not reactive </li></ul><ul><li>Manage your mood & stoke the fire in your belly - </li></ul><ul><li>appealing work environment; </li></ul><ul><li>overcome procrastination –do it now! </li></ul><ul><li>Do something creative every 1.5 hours </li></ul><ul><li>Review your results at day’s end. </li></ul>www.mts-consult.com
  7. 7. Tips <ul><li>Handle each incoming communication once –react, file or bin </li></ul><ul><li>Free teleconferencing www.13434.ie </li></ul><ul><li>Mornings – psyche yourself up </li></ul><ul><li>Say “no” assertively when necessary </li></ul><ul><li>Breathe deeply often & relax back/shoulders </li></ul><ul><li>Make the most of employees </li></ul><ul><li>http://www.entrepreneur.com/worklifebalance/timemanagement/archive115694.html </li></ul>www.mts-consult.com
  8. 8. Planning <ul><li>Number-crunch –which activities give highest return? </li></ul><ul><li>Make an annual Sales & Marketing Plan </li></ul><ul><li>Set KPI’s (Key Performance Indicators) for each Quarter and monitor progress monthly </li></ul><ul><li>Daily ‘To Do’ list; estimate and schedule each task </li></ul><ul><li>Client deadlines – under-promise and over-deliver. </li></ul>www.mts-consult.com
  9. 9. yourself! <ul><li>What works best for you? </li></ul><ul><li>Big project in a block or in phases? </li></ul><ul><li>Do you need time pressure to really perform? </li></ul><ul><li>What inspires/upsets you? </li></ul><ul><li>Lark or Owl? </li></ul><ul><li>Reward yourself/celebrate achievements </li></ul><ul><li>Do not create a monster! </li></ul>www.mts-consult.com
  10. 10. Challenging questions <ul><li>What’s the most valuable use of my time right now? </li></ul><ul><li>What am I ultimately trying to accomplish? </li></ul><ul><li>How good does it really need to be? </li></ul><ul><li>What am I giving up in order to keep doing this? </li></ul><ul><li>Should I stop doing this? </li></ul>www.mts-consult.com
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