PMP Exam Preparation Course: 04 Project Scope Management


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PMP Exam Preparation Course: 04 Project Scope Management

  1. 1. | contact@wizardea.comB. M. Shahrier Majumder, PMPPMP® Exam Preparation
  2. 2. Project Scope Management
  3. 3. | contact@wizardea.comLearning ObjectivesUpon completion of this topic you will learn about– Identify the processes, activities and documentation items forScope Management– Describe the elements (and deliverables) for Project ScopeManagement– Tools and techniques of the key activities of the scope Management3
  4. 4. | contact@wizardea.comScope Management“Project scope management includes the processesrequired to ensure that the project includes all the workrequired, and only the work required, to complete the projectsuccessfully”4• Project Scope and Product Scope may differ• Scope Management and RequirementManagement are not same
  5. 5. | contact@wizardea.comKey Activities of Scope Management Collect Requirements: The process of defining and documentingstakeholder’s needs to meet the project objectives. Define Scope: The process of developing a detail description ofthe project and product. Create WBS: The process of subdividing project deliverablesand project work into smaller, more manageable components. Verify Scope: The process of finalizing acceptance of thecomplete project deliverables. Control Scope: The process of monitoring the status of theproject and product scope and managing changes of the scopebaseline.5
  6. 6. | contact@wizardea.comCollect Requirements | Data Flow Diagram6Diagram Source | PMBOK 4th Edition
  7. 7. | contact@wizardea.comCollect RequirementsInputs Tools & Techniques OutputsProject CharterStakeholder RegisterInterviewsFocus groupsFacilitated workshopsGroup creativity techniquesGroup decision makingtechniquesQuestionnaires and surveysPrototypesObservationsRequirement documentRequirement managementplanRequirement traceabilitymatrix77
  8. 8. | contact@wizardea.comCollect Requirements > Inputs• Project Charter• High-level project requirements and high-level product description ofthe project• Stakeholder Register• Identified stakeholder list8
  9. 9. | contact@wizardea.comCollect Requirements > Tools & Techniques• Interview• An interview is a formal or informal approach to discover informationfrom stakeholders by talking with them directly.• Focus Groups• Focus groups bring together prequalified stakeholders and subjectmatter experts to learn about their expectations and attitude aboutproposed products, services or results.• Facilitated Workshops• Requirement workshops are focused sessions that bring key cross-functional stakeholders together to define product requirements.9
  10. 10. | contact@wizardea.comCollect Requirements > Tools & Techniques• Group Creativity Techniques• Brainstorming• Nominal group technique• The Delphi technique• Idea/mind mapping• Group Decision Making Techniques• Unanimity• Majority• Plurality• Dictatorship10
  11. 11. | contact@wizardea.comCollect Requirements > Tools & Techniques• Questionnaires and Surveys• Questionnaires and surveys are written sets of questions design to quicklyaccumulate information from a wide number of respondents.• Observations• Observations provide a direct way of viewing individuals in theirenvironment and how they perform their jobs or tasks and carry outprocesses.• Prototypes• Prototyping is a method of obtaining early feedback on requirements byproviding a working model of the expected product before actually buildingit.11
  12. 12. | contact@wizardea.comCollect Requirements > Outputs• Requirements Documentation• Requirements documentation describes how individual requirement meet thebusiness need for the project.• Requirements may start out of a high-level and become progressively more detailedas more is known.• Requirements must be measurable and testable, traceable, complete, consistent andacceptable to the key stakeholders.• Requirements Management Plan• The requirement management plan documents how requirements will be analyzed,documented and managed through out the project.• Requirements Traceability Matrix• Requirements traceability matrix is a table that links requirements to their origin andtraces them throughout the project life
  13. 13. | contact@wizardea.comDefine Scope | Data Flow DiagramDiagram Source | PMBOK 4th Edition
  14. 14. | contact@wizardea.comDefine ScopeInputs Tools & Techniques OutputsProject charterRequirementsdocumentationOrganizational processassetsExpert judgmentProduct analysisAlternative identificationFacilitated WorkshopsProject Scope StatementProject document updates
  15. 15. | contact@wizardea.comDefine Scope > Tools and Techniques• Expert Judgment• Expert judgment is provided by any group or individual withspecialized knowledge or training.• Product Analysis• Product analysis includes techniques such as product breakdown,system analysis, requirements analysis, system engineering, valueengineering and value analysis.• Alternatives Identification• Alternative identification is a technique used to generate differentapproaches to execute and perform the project.15
  16. 16. | contact@wizardea.comDefine Scope > Outputs• Project Scope StatementThe detail project scope statements includes:• Product scope description• Product acceptance criteria• Project deliverables• Project exclusions• Project constraints• Project
  17. 17. | contact@wizardea.comCreate WBS• WorkCommonly used to refer to specific activity, duty, function, or assignment oftenbeing a part or phase or some larger undertaking to achieve an objective.• BreakdownDivision into parts or categories; separation into simpler substance;decomposition.• StructureSomething arranged in a definite pattern of organization .17
  18. 18. | contact@wizardea.comCreate WBS• What are the benefits of creating of WBS?18
  19. 19. | contact@wizardea.comCreate WBSWBSStaffingEstimatingSchedulingBudgetingRiskManagementNetworkDiagramProjectControlActivity Lists19
  20. 20. | contact@wizardea.comCreate WBS | Data Flow Diagram2020Diagram Source | PMBOK 4th Edition
  21. 21. | contact@wizardea.comCreate WBSInputs Tools & Techniques OutputsProject Scope StatementRequirementsdocumentationOrganizational processassetsDecomposition WBSWBS dictionaryScope baselineProject documents updates2121
  22. 22. | contact@wizardea.comCreate WBS > Tools & Techniques• Decomposition• Decomposition is the subdivision of the project deliverables into smaller,more manageable components until the work and deliverables are definedto the work package level.• The work package level is the lowest level of the WBS, it is the point atwhich the cost and activity durations for the work can be reliably estimatedand managed.The WBS structure can be created in a number of forms:• Using phases of the project life cycle• Using major deliverables• Using subprojects22
  23. 23. | contact@wizardea.comCreate WBS > Outputs• Work Breakdown Structure:• Phase wise, milestone wise, deliverable wise etc.• WBS Dictionary:• Code of work package, description of work, responsible organization/person,duration, effort, milestone, resources required, technical reference etc.• Scope Baseline:• Approved detailed project scope statement• Work breakdown structure• WBS Dictionary23
  24. 24. | contact@wizardea.comVerify Scope | Data Flow DiagramDiagram Source | PMBOK 4th Edition
  25. 25. | contact@wizardea.comVerify ScopeInputs Tools & Techniques OutputsProject management planRequirementsdocumentationRequirement traceabilitymatrixValidated deliverablesInspection Accepted DeliverablesRequested changesProject documents updates
  26. 26. | contact@wizardea.comVerify Scope > Tools & Techniques• Inspection:• Inspection includes activities such as measuring, examining, andverifying to determine whether work and deliverables meetrequirements and product acceptance criteria. Inspections aresometimes called reviews, product reviews, audits and walkthrough. Insome application areas, these different terms have narrow andspecific meanings.26
  27. 27. | contact@wizardea.comControl Scope | Data Flow Diagram2727Diagram Source | PMBOK 4th Edition
  28. 28. | contact@wizardea.comControl ScopeInputs Tools & Techniques OutputsProject management planWork performanceinformationRequirementdocumentationRequirement traceabilitymatrixOrganizational processassetsVariance analysis Work performancemeasurementsOrganization processassets updatesChange requestProject management planupdatesProject documentationupdates2828
  29. 29. | contact@wizardea.comControl Scope > Tools and Techniques• Variance Analysis• Project performance measurement are used to assess the magnitudeof variation from the original scope baseline.29
  30. 30. | contact@wizardea.comQuestions30• []•