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Uwe Flach, Austria, third regional conference on public procurement for ENP East countries, Tbilisi, 6 November 2019, 2

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Presentation by Uwe Flach, Bundesbeschaffung (Austrian Federal Procurement Agency, BBG), on centralised purchasing and modern IT tools for optimising public procurement, at the third regional conference on public procurement for ENP East countries, Tbilisi, 6-7 November 2019.

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Uwe Flach, Austria, third regional conference on public procurement for ENP East countries, Tbilisi, 6 November 2019, 2

  1. 1. © OECD 3rd regional conference on public procurement for ENP East countries Centralised purchasing and modern IT tools for optimising public procurement Mr. Uwe Flach, BBG Austria Tbilisi, 6-7 November 2019
  2. 2. Agenda 1 What developments do we see in Public Procurement? Where do we need modern IT solutions?
  3. 3. Public procurement is increasingly expected to… 2 demonstrate best value for public money in ever- constricting budgetary environments use the opportunities of digitization and evolving markets make a strategic contribution to policy objectives and societal values such as innovation, social inclusion and economic and environmental sustainability maximize accessibility to markets and for SMEs show accountability for minimizing: •Inefficiencies •Waste •Irregularities •fraud and corruption https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32017H1805&from=EN
  4. 4. Public procurement is developing towards.. 3 … a strategic function and a strategic partner which requires professionalization CPBs as key a element of Public Procurement enable and support this transformation
  5. 5. CPBs in the Interplay Between... 4 CPB Contracting Authorities Owner / Stakeholders Economic Operators
  6. 6. Success factors for implementing a CPB • Strong political will  all Ministries had to cooperate • Powerful project management  Goals, costs, milestones, project team • Focus on change management  Organisational & legal aspects • Comprehensive stakeholder management  Early involvement and collaboration • Professionalization and e-procurement  Highly skilled and experienced staff / support  Tools and harmonized data for automation and transparency • Phased process instead of “big bang”  Show-Case the benefits with suitable categories  Gain trust 5
  7. 7. Some BBG Key Facts 6 1.51 billion € annual call off volume via BBG contracts and agreements (2018) 2,367 customer organisations + federal government Ca. 1,800 suppliers – 72% are SMEs Ca. 1,400 FAs (ca. 90% with one supplier) Ca. 400 contracts More then 2.7m products and services available via e- Shop
  8. 8. Agenda 7 What developments do we see in Public Procurement? Where do we need modern IT solutions?
  9. 9. New DNA for Public Procurement 8 expenditureoftime foraddingvalue needs market- analysis strategy tender closing contract & QM SRM Creation Tender Contract & Quality Management target before source: see Crown Commercial Service – New DNA of PP Developing requirements and strategies (incl. social values) that shape markets and the supply base Transparency, Simplifying processes and reducing turnaround times & supplier bid costs Improving contract, quality and supplier management capability through application of new standards & tools
  10. 10. Tender Implication on processes & IT solutions 9 expenditureoftime foraddingvalue needs market- analysis strategy tender closing contract & QM SRM Creation Tender Contract & Quality Management source: see Crown Commercial Service – New DNA of PP Focus of EU Directives & E-Procurement needs market- analysis strategy tender closing contract & QM SRM Creation Contract & Quality Management Additional areas to focus on •IT Tools •Digitalisation •AI / Big Data •Robotics etc. Additional areas to focus on •IT Tools •Digitalisation •AI / Big Data •Robotics etc.
  11. 11. Where procurement software & tools are needed? 10 Contract Management Supplier Risk Management Purchasing Payments Spend analysis Supplier information Mgmt. Strategic Sourcing
  12. 12. BBG Procurement Solutions 11 Contract Management Supplier Risk Management Purchasing Payments Spend analysis Supplier information Mgmt. Strategic Sourcing CRM MDM BI-Tool (in implementation)
  13. 13. BBG e-Shop Integration 12
  14. 14. BBG e-Shop 13
  15. 15. BBG e-Shop 14
  16. 16. BBG e-Shop 15
  17. 17. System integration & process automation 16 Central Contract Management System (Microsoft Dynamics CRM) Tender procedure Contract information E-catalogue Purchase order E-invoice Central User Management System (Microsoft Dynamics CRM) E-tendering tool e-Shop Invoice Gateway
  18. 18. Q & A 17
  19. 19. 18 Mr. Uwe Flach BBG Head of Consulting, E-Procurement & International Affairs uwe.flach@bbg.gv.at Tel.: +43 1 24570-556 Mobile: +43 664 964 91 94

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