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Presentation by Wojciech Hartung, public procurement reality and challenges post COVID, SIGMA 26 January 2021

Presentation by Wojciech Hartung, Poland, on the functioning of legal protection measures in EU countries, at the SIGMA webinar on public procurement reality and challenges of post COVID, held on 26 January 2021.

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REALITY AND CHALLENGES OF POST COVID (1/3)
- Public procurement review systems in IPA countries
Functioning of legal protection measures
in EU countries
Wojciech Hartung, Ph. D, Poland
Warsaw, 26 January 2021
Functioning of legal protection measures
in EU countries
AGENDA
- EU legal remedies in PP: general requirements
- About the Report: methodology and objectives
- Content of the Report: most important issues
- Conclusions: Poland
- Questions…
1
Functioning of legal protection measures
in EU countries
EU legal remedies in Public Procurement:
general requirements
2
Functioning of legal protection measures
in EU countries
• Remedies Directives (89/665/EC and 92/13/EC) did not intend to
fully harmonise the remedies systems in the area of public
procurement
• under those directives, the remedies to be provided by Member
States included the powers to:
take, at the earliest opportunity and by way of interlocutory
procedures, interim measures to correct the alleged
infringement
either set aside or ensure the setting aside of decisions
taken unlawfully
award damages to persons harmed by an infringement
3
Functioning of legal protection measures
in EU countries
• Directive 2007/66/EC amended the existing Remedies Directives
by introducing:
standstill period of at least 10 days between the decision to
select the best tender and the conclusion of a contract
time limits for pre-contractual remedies of at least 10 days
an automatic suspension of the contract award procedure
where legal proceedings are brought against contracting
authorities’ award decision
ineffectivness of a concluded contract and minimum time
limits for the submission of a motion
alternative penalties
4
Functioning of legal protection measures
in EU countries
About the Report: methodology and
objectives
5

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Presentation by Wojciech Hartung, public procurement reality and challenges post COVID, SIGMA 26 January 2021

  • 1. © OECD REALITY AND CHALLENGES OF POST COVID (1/3) - Public procurement review systems in IPA countries Functioning of legal protection measures in EU countries Wojciech Hartung, Ph. D, Poland Warsaw, 26 January 2021
  • 2. Functioning of legal protection measures in EU countries AGENDA - EU legal remedies in PP: general requirements - About the Report: methodology and objectives - Content of the Report: most important issues - Conclusions: Poland - Questions… 1
  • 3. Functioning of legal protection measures in EU countries EU legal remedies in Public Procurement: general requirements 2
  • 4. Functioning of legal protection measures in EU countries • Remedies Directives (89/665/EC and 92/13/EC) did not intend to fully harmonise the remedies systems in the area of public procurement • under those directives, the remedies to be provided by Member States included the powers to: take, at the earliest opportunity and by way of interlocutory procedures, interim measures to correct the alleged infringement either set aside or ensure the setting aside of decisions taken unlawfully award damages to persons harmed by an infringement 3
  • 5. Functioning of legal protection measures in EU countries • Directive 2007/66/EC amended the existing Remedies Directives by introducing: standstill period of at least 10 days between the decision to select the best tender and the conclusion of a contract time limits for pre-contractual remedies of at least 10 days an automatic suspension of the contract award procedure where legal proceedings are brought against contracting authorities’ award decision ineffectivness of a concluded contract and minimum time limits for the submission of a motion alternative penalties 4
  • 6. Functioning of legal protection measures in EU countries About the Report: methodology and objectives 5
  • 7. Functioning of legal protection measures in EU countries • The Report Functioning of legal protection measures in EU countries covers 28 EU Member States; in the case of the UK, the information only concerns England and Wales • The Report covers proceedings above EU thresholds covered by directive 2014/24/EU • The Report discusses legal protection measures concerning contract award procedures, does not deal with realisation of a contract • The Report was prepared based on analysis of answers given by law firms from 27 European Union Member States to questions asked in the questionnaires • The Report was prepared as at 31 August 2017 • The Report was made by the Polish Public Procurement Law Association – authors: Anna Szymańska, Piotr Bogdanowicz, Wojciech Hartung 6
  • 8. Functioning of legal protection measures in EU countries Content of the Report: most important issues 7
  • 9. Functioning of legal protection measures in EU countries Protest as a „self-cleaning” mechanism for contracting authority Is there an obligation to submit an appellate remedy to an awarding entity before filing an appellate measure to an independent appellate body of first instance? 8 Protest YES (7) NO (21)
  • 10. Functioning of legal protection measures in EU countries Court (civil or administrative) or administrative authority as a first instance review body What type of independent authority is appointed to adjudicate remedies involving correctness of the public procurement procedure in the first instance? 9 Courts 12 Independent non-judiciary authorities 14 Public administrative authorities 2
  • 11. Functioning of legal protection measures in EU countries Number of judges/arbitrators to solve the case What is the composition of the adjudicating panel of an independent appellate body? 10 First instance adjudicating panel One member (11) Three members (11) Other (6)
  • 12. Functioning of legal protection measures in EU countries Written proceedings or adversary trial What is the nature of appellate proceedings pending before an independent body of first instance (written proceedings or adversary trial)? 11 Hearing Requirement (10) Option (13) None (5)
  • 13. Functioning of legal protection measures in EU countries Time limits to solve a case – first instance In accordance with binding legal provisions of law, is an independent appellate body of first instance required to adjudicate a case within a set timeframe? 12 Time limit to issue a judgment in first instance None (12) Up to 1 month (11) Over 1 month (6)
  • 14. Functioning of legal protection measures in EU countries Observance of time limits set Are statutory deadlines met? 13 Observance of time limits YES (12) NO (4)
  • 15. Functioning of legal protection measures in EU countries Standstill period for first or also second instance proceedings Does a suspension period (the period in which the contracting authority cannot execute a contract with the selected contractor) apply during the appellate proceedings? 14 Standstill period Until first instance ends (17) Until second instance ends (4) Other (7)
  • 16. Functioning of legal protection measures in EU countries Appellate proceedings Can the rulings of a body of first instance be appealed (be made the subject of a complaint) to a body of second instance? 15 Right to appeal to second instance YES (26) NO (2)
  • 17. Functioning of legal protection measures in EU countries Second instance body – common or administrative courts What body serves as an appellate body of second instance? 16 Second instance body Common courts (12) Administrative courts (14) None (2)
  • 18. Functioning of legal protection measures in EU countries Time limits to solve a case – second instance In accordance with binding legal provisions of law, is a body of second instance required to adjudicate a case within a set timeframe? 17 Time limit for second instance resolution None (17) 30-45 days (10) 6 months (1)
  • 19. Functioning of legal protection measures in EU countries Observance of time limits set Are statutory deadlines met? 18 Observing time limits YES (5) NO (5)
  • 20. Functioning of legal protection measures in EU countries Extraordinary appellate measures Is it possible to challenge adjudications made by a body of second instance? Do contractors or awarding entities hold this right? 19 Possibility of challenging second instance judgment YES (19) NO (9)
  • 21. Functioning of legal protection measures in EU countries Fees and charges What are the fees and charges associated with the use of legal protection measures? 20 In these countries there are no fees for using legal protection measures 4 In this country there are no fees for using legal measures in first instance 1
  • 22. Functioning of legal protection measures in EU countries Cancellation of procurement proceedings Can the appellate body of first or second instance order that the proceedings be cancelled ex officio (i.e. even when the appealing party does not request so)? 21 Possibility of invalidating proceedings ex officio YES (8) NO (20)
  • 23. Functioning of legal protection measures in EU countries Separate public procurement authorities Is there an administrative body appointed to supervise the public procurement market? 22 Existence of separate public administrative offices YES (17) NO (11)
  • 24. Functioning of legal protection measures in EU countries Conclusions: Poland 23
  • 25. Functioning of legal protection measures in EU countries • Introduction of an obligatory three-member panel in certain cases; • Introduction of mechanisms to allow broader use of experts’ assistance; • Introduction of the obligation to submit pleadings, especially replies to appeals, to the parties and participants of the proceedings within a specified time limit (before the hearing); • Allowing the hearings to be recorded (audio or video) by first instance authorities; 24
  • 26. Functioning of legal protection measures in EU countries • Extension of the time limit for filing a complaint to the second instance court from 7 to 14 days; • Introduction of the possibility for the parties to the proceedings to file an extraordinary appeal (kasacja) with the Supreme Court; • Reduction of the registration fees and charges for using legal protection measures; • Appointment of one court to handle all public procurement cases in the second instance. 25
  • 27. Functioning of legal protection measures in EU countries Questions… 26
  • 28. Functioning of legal protection measures in EU countries Contact: Wojciech Hartung wojciech.hartung@dzp.pl tel. +48 660 440 316 27