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MTender: dilemmas and challenges in
development of full cycle electronic
procurement system
Iuri CICIBABA
May 2018
Ministr...
Ministry of Finance
of Republic of Moldova
Main objectives of the eProcurement reform
Increase efficiency and value for mo...
Ministry of Finance
of Republic of Moldova
Main pillars of the eProcurement Reform
Key features
of the
eProcuremen
t model...
Ministry of Finance
of Republic of Moldova
The decision for a multi-platform hybrid model
A comparative analysis of intern...
Ministry of Finance
of Republic of Moldova
The decision for a multi-platform hybrid model
The following benefits and drawb...
Ministry of Finance
of Republic of Moldova
The decision for a multi-platform hybrid model
The hybrid model was chosen for ...
Ministry of Finance
of Republic of Moldova
Coverage: the procurement life cycle for Moldova
All public procurements should...
Ministry of Finance
of Republic of Moldova
Coverage: the procurement life cycle for Moldova
Allocation of the module Phase...
Ministry of Finance
of Republic of Moldova
MTender scheme
The functional scheme for the eProcurement system has been
desig...
Ministry of Finance
of Republic of Moldova
MTender main characteristics
The main modules and characteristics of the Centra...
Ministry of Finance
of Republic of Moldova
MTender pilot development
Test the eProcurement
system in a low risk
environmen...
Ministry of Finance
of Republic of Moldova
MTender pilot development
The eProcurement reform pilot included the following ...
Ministry of Finance
of Republic of Moldova
Open Contracting Data Standard
Open Contracting Data Standard (OCDS) is an open...
Ministry of Finance
of Republic of Moldova
eContract Management
https://mtender.gov.md/procurement/tenders/view?id=824#a1
...
Ministry of Finance
of Republic of Moldova
MTender: Business Intelligence
Ministry of Finance
of Republic of Moldova
16
At the moment – 3 platforms
e-licitatie.md achizitii.md yptender.md
Ministry of Finance
of Republic of Moldova
THANK YOU
Ministerul Finanțelor al Republicii Moldova
str. Constantin Tănase, 7...
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Presentation by Iuri Cicibaba, Moldova (ENG) Second SIGMA Regional ENP East Conference on Public Procurement, Kyiv 29-30 May 2018.

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Presentation by Iuri Cicibaba, Moldova (ENG) Second SIGMA Regional ENP East Conference on Public Procurement, Kyiv 29-30 May 2018

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Presentation by Iuri Cicibaba, Moldova (ENG) Second SIGMA Regional ENP East Conference on Public Procurement, Kyiv 29-30 May 2018.

  1. 1. MTender: dilemmas and challenges in development of full cycle electronic procurement system Iuri CICIBABA May 2018 Ministry of Finance of Republic of Moldova
  2. 2. Ministry of Finance of Republic of Moldova Main objectives of the eProcurement reform Increase efficiency and value for money in the procurement processes Reduce transaction costs for all stakeholders, SMEs in particular and ensure a competitive and sustainable eProcurement model Increase transparency and prevent corruption behavior during end-to-end public procurement cycle*, from pre-tendering to post-tendering The Government of Moldova has the goal of implementing eProcurement in compliance with the 2014 EU Directives on Public Procurement and with the aim to:
  3. 3. Ministry of Finance of Republic of Moldova Main pillars of the eProcurement Reform Key features of the eProcuremen t model Multi- platform hybrid model Cost- efficient Open Source Open Data Open Contracting End-to-end electronic public procuremen t Interoperabl e with eGovernme nt services eProcurement scheme will seek efficiency through the reuse of existing tools whenever possible and a sustainable users’ fees eProcurement applications will be open source and fostering transparency and accountability by incorporating Open Data and Open Contracting standards eProcurement scheme will cover entire public procurement process, from procurement planning to invoicing and payments under public contracts eProcurement system will be designed to ensure interoperability with existing and future e-Government services and national public registers
  4. 4. Ministry of Finance of Republic of Moldova The decision for a multi-platform hybrid model A comparative analysis of international best practices was conducted with the support of EBRD. Two main alternatives were identified: Single platform scheme eProcurement Back-end eProcurement Front-end Contracting Authorities Economic Operators eProcurement Front-end 1 eProcurement Front-end N CA 1 EO 1 eProcurement Back-end CA N EO N Legend Government owned Private owned Procurement agents Hybrid multi-platform scheme
  5. 5. Ministry of Finance of Republic of Moldova The decision for a multi-platform hybrid model The following benefits and drawbacks were identified: + Easy end-to-end management of the global procurement process + Simplified integration with other eGovernment systems + Better suited to countries with low eGovernment services maturity — High initial investment — Single supplier may exploit its monopolistic position — Discourages innovation and future enhancements — High dependency on a single system and a single provider (security breaches, provider drop-out, etc.) + Low development, implementation and maintenance costs + Encourages competition between eProcurement platform providers + Risk is shared between platform suppliers + Platform providers encourage participation of EO in PP processes + Central unit manages and replicates all information to the multiple eProcurement platforms — Complex management of the eProcurement environment — Need for a private offer of eProcurement platforms Single platform scheme Hybrid multi-platform scheme
  6. 6. Ministry of Finance of Republic of Moldova The decision for a multi-platform hybrid model The hybrid model was chosen for Moldova due to the following reasons:
  7. 7. Ministry of Finance of Republic of Moldova Coverage: the procurement life cycle for Moldova All public procurements should be covered by the system starting planning and finalising with the payment for the public contract Selection Tendering Purchasing Preparation Execution Performance Guarantees Low Volume, High Value High Volume, Low Value Contract Management Identificatio n of needs Call for bids or quotes Expiration of guarantee Receipt of products or services Planning Reportingon procurement results Post-tenderingTenderingPre-tendering Public Contract Ordering from Framework
  8. 8. Ministry of Finance of Republic of Moldova Coverage: the procurement life cycle for Moldova Allocation of the module Phase of the procurement lifecycle Pre-tendering Tendering Post- tendering Networking Electronic Procurement Platform Central Unit eGovernment tools All public procurement should be covered by the system starting planning and finalising with the payment for the public contract as it is showed below
  9. 9. Ministry of Finance of Republic of Moldova MTender scheme The functional scheme for the eProcurement system has been designed as follows: Public users MTender Central Database Unit Modules MLog Governmental electronic systems MConnect MSign Mpass (eAuthentication) Registers and state systems State Register of Juridical Units Tax Service Information System State Treasury State Register of Population State Register of Licenses State register of non-commercial organisations Connection between the systems Criminal Records register Electronic Services External Systems Mnotify (eNotification) TED (eSender) Business Intelligence System Web portal N Networking Electronic Procurement Platforms PPA Government institutions Contracting Authorities/ Contracting Entities Economic Operators NCSA Registers and state systems Cabinets
  10. 10. Ministry of Finance of Republic of Moldova MTender main characteristics The main modules and characteristics of the Central Database Unit are depicted as follows: ePlanning eContract Management Central Database eAuction eGovernment tools Government registers The Central Database allows for real-time communication and information exchange within all eProcurement platforms, while keeping full traceability of the public procurement processIntegration with eGovernment tools to take advantage of a modern and already tested eGovernment environment, which reduces the need of deploying other alternative solutions Integration with several government registers in order to reduce the need of inputting information manually and automatise administrative checks ePlanning allows Contracting authorities to better organise their procurement needs and aggregate purchases to maximise efficiency This module allows the control of the contract execution, including the launch of second competition procedures within framework agreements, payments and invoicing Advanced eAuction functionality that allows not only for evaluation based on lowest price criteria but also for other quality criteria and a semi- automated evaluation of bids
  11. 11. Ministry of Finance of Republic of Moldova MTender pilot development Test the eProcurement system in a low risk environment Partial implementation of newest eProcurement features Test micro and small value procedures Full coverage of the public procurement cycle Full coverage of the public procurement processes Implementation of aggregated demand mechanisms Train users in the use of eProcurement Connection to government registers Full integration with eGovernment services Pilot Full Deployme nt The eProcurement reform has been designed to be implemented in two stages:
  12. 12. Ministry of Finance of Republic of Moldova MTender pilot development The eProcurement reform pilot included the following developments: Micro value procedures Partial Implementati on of ePlanning Business Intelligence tools for internal use Developme nt of Central Database Partial connection to State Treasury Integration with MCloud, MPass and MConnect Developme nt of eAuction Partial Implementat ion of eContract Managemen t
  13. 13. Ministry of Finance of Republic of Moldova Open Contracting Data Standard Open Contracting Data Standard (OCDS) is an open data schema describing how to release documents and data at each stage of a contracting process as machine readable, flexible, extensible, user friendly data Planning Tender Award Contract Implementation Contract Record MTender OCDS • Digital public procurement cycle • Market Access: big and small business • Reporting, monitoring and audit of public procurement
  14. 14. Ministry of Finance of Republic of Moldova eContract Management https://mtender.gov.md/procurement/tenders/view?id=824#a1 https://achizitii.md/en/public/tender/10001326
  15. 15. Ministry of Finance of Republic of Moldova MTender: Business Intelligence
  16. 16. Ministry of Finance of Republic of Moldova 16 At the moment – 3 platforms e-licitatie.md achizitii.md yptender.md
  17. 17. Ministry of Finance of Republic of Moldova THANK YOU Ministerul Finanțelor al Republicii Moldova str. Constantin Tănase, 7, MD-2005, Republica Moldova tel. +373 22 262 500 web: www.mf.gov.md 17

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