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Digital Public
Procurement in the
EU
Raluca Ipate
Policy Officer, European Commission
Agenda
2
1. Digital Transformation in Public Procurement
2. The European eTools
3. The state of play in EU
1. Digital Transformation in Public
Procurement
4
Digital Transformation is the use of new digital
technologies (social media, mobile, analytics or
embedded devices) to e...
Digital Transformation
5
• In Public Procurement
• Blockchain examples in contract management or
suppliers registries;
• A...
2. The European eTools
Tender Electronic Daily (TED)
7
What is TED?
• TED (Tenders Electronic Daily) is the online version of the 'Supplement to
...
European Single Procurement Document
8
• Consisting of an updated self-
declaration as preliminary
evidence in replacement...
List of means of proof in the Member States
9
• Online database with
the characteristics of
the documents
requested in the...
eProcurement life cycle
10
eNotice eAccess eSubmission eEvaluation eAward eOrdering eInvoice ePayment
ESPD eCERTIS
Only Once Principle
e-
Certis
National
registers
ESPD
Benefits of the only-once-principle –
the Finnish case
12
• MoF estimate: time savings 2 - 3 million Euros / year
Time sav...
3. The state of play in EU
E-Proc survey
• Initial survey launched on 2016 Summer
• The survey covered 7 topics
• Answers from 27 MSs
• Updates are b...
15
Digitised public procurement phases
2017 - 2018
This data is updated, the functionality is still in place.
This functio...
16
e-Procurement functionalities
2017 - 2018
This data is updated, the functionality is still in place.
This functionality...
National business model
2017 - 2018
17
eTendering systems
2018 Annual
Conference
18
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Presentation by Carmen Raluca, EC (ENG) Second SIGMA Regional ENP East Conference on Public Procurement, Kyiv 29-30 May 2018.

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Presentation by Carmen Raluca, EC (ENG) Second SIGMA Regional ENP East Conference on Public Procurement, Kyiv 29-30 May 2018.

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Presentation by Carmen Raluca, EC (ENG) Second SIGMA Regional ENP East Conference on Public Procurement, Kyiv 29-30 May 2018.

  1. 1. Digital Public Procurement in the EU Raluca Ipate Policy Officer, European Commission
  2. 2. Agenda 2 1. Digital Transformation in Public Procurement 2. The European eTools 3. The state of play in EU
  3. 3. 1. Digital Transformation in Public Procurement
  4. 4. 4 Digital Transformation is the use of new digital technologies (social media, mobile, analytics or embedded devices) to enable major business improvements (such as enhancing customer experience, streamlining operations or creating new business models). Fitzgerald, M., Kruschwitz, N., & Bonnet, D. (2013, October 07). Embracing Digital Technology, A New Strategic Imperative. Retrieved from MIT Sloan Management Review: http://sloanreview.mit.edu/projects/embracing-digital-technology/.
  5. 5. Digital Transformation 5 • In Public Procurement • Blockchain examples in contract management or suppliers registries; • AI or ML examples in automatic contract structure or forecasting needs; • AR (Augmented Reality) and VR (Virtual Reality) examples in simulating new environments in public works; • Voice Personal Assistants Chatbots examples in assisting both CAs and EOs during the procurement process. • …
  6. 6. 2. The European eTools
  7. 7. Tender Electronic Daily (TED) 7 What is TED? • TED (Tenders Electronic Daily) is the online version of the 'Supplement to the Official Journal' of the EU, dedicated to European public procurement. • TED publishes 460 000 calls for tenders per year, for about 420 billion euro of value. http://ted.europa.eu/TED/main/HomePage.do
  8. 8. European Single Procurement Document 8 • Consisting of an updated self- declaration as preliminary evidence in replacement of certificates issued by public authorities or third parties confirming that the relevant economic operator fulfils the required conditions (suitability, financial status and abilities.) ESPD http://ec.europa.eu/growth/tools- databases/newsroom/cf/itemdetail.cfm?item_id=8611
  9. 9. List of means of proof in the Member States 9 • Online database with the characteristics of the documents requested in the Member States of the European Union during the formation and performance phases of public contracts. eCERTIS
  10. 10. eProcurement life cycle 10 eNotice eAccess eSubmission eEvaluation eAward eOrdering eInvoice ePayment ESPD eCERTIS
  11. 11. Only Once Principle e- Certis National registers ESPD
  12. 12. Benefits of the only-once-principle – the Finnish case 12 • MoF estimate: time savings 2 - 3 million Euros / year Time savings to CAs and EOs • Information in real time • No documents, stamps and signatures Trusted sources of information • Stored alongside with tendering and evaluation records • No need for separate storage Everything in the same place
  13. 13. 3. The state of play in EU
  14. 14. E-Proc survey • Initial survey launched on 2016 Summer • The survey covered 7 topics • Answers from 27 MSs • Updates are being collected through e-proc workshops in MS. • So far we have collected updated info for 16 MS.
  15. 15. 15 Digitised public procurement phases 2017 - 2018 This data is updated, the functionality is still in place. This functionality was not in place in 2016 or this is new information. This functionality was available in 2016, but in the updated info is not in place anymore. The development of this functionality is ongoing or partially in place. The data was not updated yet. This functionality is not available.
  16. 16. 16 e-Procurement functionalities 2017 - 2018 This data is updated, the functionality is still in place. This functionality was not in place in 2016 or this is new information. This functionality was available in 2016, but in the updated info is not in place anymore. The development of this functionality is ongoing or partially in place. The data was not updated yet. This functionality is not available.
  17. 17. National business model 2017 - 2018 17 eTendering systems
  18. 18. 2018 Annual Conference 18

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