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PPT, Belarus, Third ENP East public procurement conference, Tbilisi, 6 November 2019

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PPT, Belarus, Third ENP East public procurement conference, Tbilisi, 6 November 2019

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PPT, Belarus, Third ENP East public procurement conference, Tbilisi, 6 November 2019

  1. 1. E-Procurement System in the Republic of Belarus Natalya Dulchevskaya, Ministry of Anti-Monopoly Regulation and Trade of the Republic of Belarus Tbilisi, 06.11.2019
  2. 2. Public Procurement System in Belarus is: Approx. 9,000 accredited contracting authorities 473,224 procedures (in 2018) Approx. $1.6 bln (2.7% of GDP) (in 2018) Goods (works, services) of Belarus $1,125 bln Goods (works, services) of other countries $0,362 bln Goods (works, services) of EEU $0,113 bln
  3. 3. Legal Framework: Law of the Republic of Belarus No. 419-З, dated July 13 2012, On Public Procurement of Goods (Works, Services) (revised on 01.07.2019) • improve openness and transparency • develop fair competition • reduce the number of unscrupulous intermediaries and ensure efficient spending of budget funds • improve and simplify the public procurement process, reduce time for implementation of the procedures Goals of the revision: 3
  4. 4. No. of Procedures (%, in 2018) Format Type of procedure 30.4 Electronic E-Auction 8.42 Request for price offers 0.93 Open tender 0.39 Exchange trading 60.2 Paper-based Single Source Procurement Procedure Types of Procedures: 4
  5. 5. Why was the change necessary? 5 60% of public purchasing is single source procurement public procurement without factual allocation of funds and subsequent cancellation of procedures uncontrolled changes in the contract terms and conditions, primarily the value suppliers bearing no responsibility for refusing to sign or failing to implement, the contract
  6. 6. The State Information and Analytical System of Public Procurement (https://gias.by) The goal is generation, processing, analysis, control, storage and provision of information on public procurement. Electronic Trading Platforms (ETPs) for open tenders, e-auctions and requests for price offers : http://goszakupki.by http://zakupki.butb.by E-Procurement System Commodity exchange for exchange trading http://www.butb.by/ 6
  7. 7. Information structure in the E-Procurement System Registry of contracts Contract Templates Register of complaints against PPA List of suppliers temporarily banned from participation in public procurement Information on admission of goods (works, services) of foreign origin and suppliers (contractors, implementing agencies) Public procurement legislation A list of countries with which Belarus has international treaties on mutual application of the national procurement regime Annual government procurement plans Invitations to bid, contracting authority's documents, minutes of decisions of the contracting authorities (organizers) Documents confirming single source procurement 7
  8. 8. Users of the E-Procurement System State E-Procurement System users of the limited-access part users of the open-access part PPA Law-enforcement and supervising agencies Users of the e-reporting module 8
  9. 9. Key Stages of Public Procurement 1. Planning The contracting authority uploads the plan to the electronic trading platform and EDS-signs it The plan automatically moves to the E-Procurement system The plan is linked to the public procurement procedure The plan should include the subject of procurement, quantity, reference price, term of delivery, etc 9
  10. 10. Key Stages of Public Procurement 2. Public Procurement in the E-Procurement System An invitation and documents are uploaded to the ETP Bids are submitted only electronically, and cannot be changed after a certain period of time E-auctioning Publishing of all protocols, decisions and their justifications (some protocols are automatically generated by the system) 10
  11. 11. How to bid on the Platform? a. Get a EDS key (also issued to nonresidents) b. Get accredited on the Platform Verification Centers National Center for Marketing and Pricing National Center of Electronic Services Belarus Universal Commodity Exchange 11
  12. 12. Key Stages of Public Procurement 3. Contract Signing/Amendment The contract is an electronic document that is EDS-signed by authorized officials of the contracting authority and the winner All amendments made electronically Registry of contracts 12
  13. 13. Contract Signing Stages no comments on Terms and Conditions comments on Terms and Conditions Draft contract published by the contracting authority on the ETP 5 days The contract signed by the awarded bidder 3 working days Draft contract published by the contracting authority on the ETP – 5 days The contract signed by the awarded bidder– 5 days Comments/objections published by the awarded bidder – 3 working days Contract with incorporated comments/objections or a rejection notice published by the contracting authority 3 working days 13
  14. 14. Interaction with the State Treasury Integration in terms of transferring EDS- signed contracts (supplementary agreements) Integration in terms of checking budget reserves for public procurement; Acceptance and relocation of information on contract implementation to the SIAS State E- Procurement System Automated financial settlement system of the Ministry of Finance of Belarus 2019 2020 14
  15. 15. Electronic Complaints Submission of complaints electronically Complaint Register 15
  16. 16. Planned e-system for single-source procurement (tentatively starting in 2020) 16 Contracting Authorities/Organizers shall purchase from single source using one of the two approaches Publish a request for offers in the single- source procurement procedure Choose from the catalogue of offers published by suppliers Fill-in an electronic request form and publishing a draft contract Choose from the submitted offers Send a formal invitation to sign a contract and an electronic contract Sign a contract using a public-key certificate for EDS verification, and store the electronically signed contract In future: send the data to State Treasury or provide them access to the contract register
  17. 17. Thank you for your attention!

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