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Agenda, joint SIGMA ReSPA PIFC regional conference, Skopje, 19 September 2019

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Agenda, joint SIGMA-ReSPA PIFC regional conference for EU candidate countries and potential candidates, Skopje, 19 September 2019.

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Agenda, joint SIGMA ReSPA PIFC regional conference, Skopje, 19 September 2019

  1. 1. CONCEPT NOTE 5th Regional Conference on Public Internal Financial Control for EU candidate countries and potential candidates Date and place: 18-20 September - Skopje, North Macedonia Focus points: Managerial accountability, strategic and financial planning, financial inspection, quality of internal control systems Organisers for the European Commission: SIGMA and ReSPA, hosted by North Macedonia Scope and objective: It is intended that the 5th Regional Conference on Public Internal Financial Control for EU candidate countries and potential candidates will gather high-level representatives from ministries of finance, public administration and chosen line ministries. The participating administration will present results achieved in the development of managerial accountability and discuss subjects of key interest including efficient strategic and resource planning, assessment of the quality of public internal financial control (PIFC) systems and the role of financial inspection. Strategic planning, properly aligned with resource planning, sets the foundation for efficient internal control systems. The overall co-ordination, implementation and long-term sustainability of public administration reform (PAR) and public financial management (PFM) strategies, associated with requirements of the European integration process, result in a demanding and comprehensive challenge for public administration in IPA beneficiaries. A particular challenge for public institutions is ensuring adequate financial planning of the steps necessary for the implementation of strategies. The connection between the state budget and various public policies requires sophisticated co-ordination between the structures in the government responsible for PAR and PFM strategies. The workshop organised by SIGMA and ReSPA during the first day of the conference will provide participants with the opportunity to discuss the key challenges and to study good practice in this area. More and more administrations assess the quality of their internal control systems on a regular basis. During the conference, managers from outside the ministries of finance will be invited to take part in the workshop session to gain a better understanding of the challenges related to the development and maintenance of efficient managerial and control systems. The increased emphasis on internal audit as a management tool and the development of managerial accountability does not imply that there is no role for financial inspection in countries where traditionally this has been of great importance. It is important that managers understand what financial inspection is, how it differs from internal audit and how it can be used in a way that will lead to enhanced internal controls. A dedicated workshop will provide an opportunity to discuss the role and scope of the work of financial inspection in the public sector.
  2. 2. 2 The participants will be asked to actively participate in the sessions, to share their experience and their plans for further improvement of public internal financial control in their administrations. Context: Between 2016 and 2019, the administrations in the region continued to improve their PIFC systems, worked on developing the strategies, fine-tuning the legal framework and amending existing practices. The PIFC polices became more comprehensive and started to describe government visions in areas not covered before by CHU co- ordination (strategic planning, managerial accountability, IT systems, accountancy, external scrutiny and financial inspection). The 4th Regional Conference on Public Internal Financial Control for EU Enlargement Countries, in 2016, explained the concept of managerial accountability and initiated the debate and work on developing the managerial accountability schemes. In 2018, a regional seminar on managerial accountability and senior civil service in the Western Balkans took place, organised by ReSPA and SIGMA. Iin the same year, SIGMA studies were published giving a detailed analysis of existing barriers and recommended directions for good managerial accountability schemes.1 SIGMA and ReSPA provide guidance and assistance to the administrations on a regular basis, supporting the improvements in strategic and financial planning. In 2018, two methodological guidelines were published to facilitate the work in this area. 2 The 2017 and 2019 SIGMA Monitoring Reports illustrated that further improvement is needed in linking the strategic and financial planning. The involvement of line ministries in building efficient PIFC systems is becoming more and more important. CHUs have started to exercise quality reviews of PIFC systems, searching for the most adequate methodologies. Managers across the public sector are expected to contribute actively to the process. In response to the growing interest, SIGMA prepared Guidelines on assessing the quality of internal control systems.3 In 2011, during the 2nd Regional Conference on Public Internal Financial Control, a set of basic principles on financial inspection (Basics of Financial Inspection) were presented and discussed with the ministries of finance. After eight years, there is a need for a wider discussion and for defining the methods of practical implementation of the charter. For this reason, SIGMA has drafted a discussion paper aiming to inform senior managers on how financial inspection can be applied most effectively and in a way that complements the other functions of internal control. 1 Klaas, K., L. Marcinkowski and M. Lazarević (2018), "Managerial accountability in the Western Balkans: A comparative analysis of the barriers and opportunities faced by senior managers in delivering policy objectives", SIGMA Papers, No. 58, OECD Publishing, Paris, https://doi.org/10.1787/88be2112-en. Uudelepp, A., et al. (2018), "Analysis of the Professionalisation of the Senior Civil Service and the Way Forward for the Western Balkans", SIGMA Papers, No. 55, OECD Publishing, Paris, https://doi.org/10.1787/8535b60b-en. 2 Vági, P. and E. Rimkute (2018), "Toolkit for the preparation, implementation, monitoring, reporting and evaluation of public administration reform and sector strategies: Guidance for SIGMA partners", SIGMA Papers, No. 57, OECD Publishing, Paris, https://doi.org/10.1787/37e212e6-en. ReSPA (2018) Methodological Guide for Costing of Government Strategies (https://www.respaweb.eu/11/library#respa- publications-2018-7) 3 Boryczka, M., D. Bochnar and A. Larin (2019), "Guidelines for assessing the quality of internal control systems", SIGMA Papers, No. 59, OECD Publishing, Paris, https://doi.org/10.1787/2a38a1d9-en.
  3. 3. 3 AGENDA 19 September 2019 8.30 – 9.00 Registration 9:00 – 9:40 Opening of the Conference ● Damjan Manchevski, Minister of Information Society and Administration, North Macedonia ● Rosa Aldea Busquets, Deputy Director-General, DG Budget, European Commission ● Ratka Sekulović, Director, ReSPA ● Klas Klaas, Head of Strategy & Reform, SIGMA Managerial accountability 9:40 – 10:15 Managerial accountability – why is it so important? ● Rosa Aldea Busquets, Deputy Director-General, DG Budget, European Commission 10:15 – 10:45 Coffee break 10:45 – 12:15 Panel discussion: Challenges in practical implementation of managerial accountability ● Damjan Manchevski, Minister of Information Society and Administration ● Gëzim Kallajxhi, Economic Director, ADISA ● Radmila Dragišić, Deputy Director, Legislative Secretariat - Advisor for European Integration, Collegium for European Integration ● Arton Berisha, Secretary General, Ministry of Public Administration ● Danijela Nedeljković-Vukcević, Director General, Ministry of Public Administration ● Spomenka Würzburger, Assistant Minister, Ministry of Finance ● Muhammed Emin Yıldız, Head of Department, General Directorate of Personnel and Principles, Presidency 12:15 – 13:30 Lunch Strategic planning aligned with the resource planning 13:30 – 14:05 Ensuring alignment between policy planning and financial planning – Experience of Slovenia ● Katja Lautar, SIGMA Expert/ Office for Fiscal and Economic Policy, Ministry of Finance 14:05 – 15:00 Panel discussion: Experiences in coordination of policy and financial planning ● Evis Qaja, General Director, Development and Good Governance Department in Prime Minister Office ● Ahmet Ismaili, General Director, Treasury, Ministry of Finance ● Iva Vukovic, General Director, Directorate for Economic policy ● Gordana Gapikj Dimitriovska, Ministry of Information Society and Administration ● Jelena Mujčinović, Public Policy Secretariat ● Abdurrahman Zafer Aydın, Directorate of Personnel and Principles, Presidency 15:00 – 15:30 Coffee break 15:30 – 16:00 Discussion and conclusions: key challenges in planning ● Mojmir Mrak, ReSPA Expert Management and control – practical arrangements 16:00 – 16:45 Management and control system introduced in Belgian Federal Public Service Social Security ● Frank von Massenhove, former director of FPSSS Dinner
  4. 4. 4 20 September 2019 9:00 – 9:15 Organisation of the day 9:15 – 10:45 Parallel workshop sessions Session 1: Financial inspection – role, scope of work ● Discussion based on the “Guidelines for PIFC compliant Financial Inspection” paper Session 2: Internal control quality assessment for managers: roles and responsibilities, delegation of authority, division of tasks ● Workshop and discussion based on SIGMA Paper No 59 10:45 – 11:15 Coffee break Plenary session 11:15 – 12:45 Panel discussion (CHUs): Efficient PIFC systems and managerial accountability – plans for the future ● Drinalda Ajazi, Expert ● Fatima Obhođaš, Assistant Minister ● Ranko Šakota, Director ● Dragoljub Nakić, Head ● Kosum Aliu, Director ● Ana Krsmanović, Director General ● Trajko Spasovski, Head ● Spomenka Würzburger, Acting Assistant Minister 12:45 – 13:00 Closing of the Conference ● Nina Angelovska, Minister of Finance, North Macedonia ● Raymond Hill, DG Budget, European Commission Lunch

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