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Presentation delivered by Ricc Ferrante, Smithsonian Institution Archives' Information Technology Archivist & Electronic Records Program Director, at the Smithsonian Archives Fair on October 22, 2010 in Washington, DC.
The basic principles of digital archives and preservation applicable to both personal collections and organizational ones.
Presentation delivered by Ricc Ferrante, Smithsonian Institution Archives' Information Technology Archivist & Electronic Records Program Director, at the Smithsonian Archives Fair on October 22, 2010 in Washington, DC.
The basic principles of digital archives and preservation applicable to both personal collections and organizational ones.
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SI Archives is ….<br />The institutional memory of a unique American cultural resource and a steward of the national collections. SIA was established to ensure institutional accountability and enhance public appreciation of a great national treasure and the activities of the people associated with it. <br />[Neg.# 7004/b44f10/85-11427_0] [Neg.# SIA2009-0709]<br />Paleontologist Secretary Charles D. Walcott Ornithologist Roxie Collie S. Laybourne<br />Serves scholars, the Smithsonian community, and the general public, offering a range of reference, research, and records services.<br />
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Our experience with born-digital and digitized material<br /><ul><li> 1982 – Received digital records
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...</li></li></ul><li>“Horror” Stories<br />Adhesive label removed recording <br /> layer from 10 year old CD<br />Equipment + Software<br />
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Obsolescence<br />A digital object becomes obsolete when it can no longer be maintained and rendered in an authentic and reliable manner, with integrity and completeness. <br />Risk factors<br />Physical storage media<br />Individual file formats<br />Applications, operating systems, hardware technology<br />Necessary skill sets for continued access <br />Financial sustainability<br />Too many varieties, precluding the ability to procure and sustain preservation environments<br />Digital Fragility<br />
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Effective Preservation Strategies <br />Organize<br />What you have, where it’s stored, and how to get to it<br /><ul><li>Draw boundaries around your collections
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Give the items meaningful names usinga consistent naming convention</li></li></ul><li>Effective Preservation Strategies <br />Organize <br /><ul><li>Reduce or eliminate risk factors
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Intervention</li></li></ul><li>Effective Preservation Strategies <br />Organize <br /><ul><li>Reduce or eliminate risk factors</li></ul>Preserve<br />Select long-lived file formats<br />Standards-based, non-proprietary<br />Accessible by multiple software programs, operating systems<br />Suitable for the object type<br />Examples <br />Photos: TIFF - 6,000 pixels across, 24-bit RGB, uncompressed<br />Documents: PDF <br />Video: Motion JPEG and MPEG-2 4:2:2<br />
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Organize<br />Reduce or eliminate risk factors<br />Preserve<br />Reliable storage media<br />Paper?<br />Optical disks<br />Internal or external hard drives<br />Flash drives<br />Or a combination?<br />Documentation<br />Keep records of what you have done with which objects<br />Essential for remembering what it is and choosing the next preservation step<br />Effective Preservation Strategies <br />