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LABORATORY SAMPLE
SUBMISSION
Justin A. Nelson
SGS North America, Inc.
Anchorage, Alaska Environmental Laboratory
2
OUTLINE
 Sample Kit Requests
 Sampling Procedures
 Chain of Custody Forms / Sample Labeling
 Shipping Coolers to SGS...
3
SAMPLE KIT REQUESTS
 Information Needed
 Project Name/#
 Due date?
 Shipping Method?
 Analyses Requested
 # of Sam...
4
SAMPLE KIT REQUESTS CONTINUED
 How much sample is
needed?
 Most semivolatile soil
analyses require ~25-30
grams per an...
5
SAMPLE KIT REQUESTS CONTINUED
 Organic Water Analyses
require the entire
container for each run.
 Inorganics generally...
6
SAMPLING PROCEDURES
 Volatiles analysis for soil
samples
(SW8260/8021/AK101)
 1 x 4 oz. Pre-weighed
w/septa
 1 x 25 m...
7
SAMPLING PROCEDURES CONTINUED
 Volatiles analysis of water
samples
 Fill to top (meniscus), and
carefully replace cap....
8
VOLATILES ANALYSIS OF WATER SAMPLES
CONTINUED
 Water sources with high
amounts of CaCO3 may
effervesce upon
acidificati...
9
SAMPLE LABELING GUIDELINES
 Use fine-tipped
permanent marker
 If you use your own
labels, make sure they will
hold up ...
10
THE CHAIN OF CUSTODY FORM
11
THE CHAIN OF CUSTODY FORM
12
THE CHAIN OF CUSTODY FORM – SITE
SPECIFIC QC
 If QC is required on a particular sample from your site,
then additional...
13
EXAMPLE KIT PACKING
14
ABSORBENT PAD AND DOUBLE LAYER OF
BUBBLE WRAP
15
PACKING FOR SHIPPING CONTINUED…
16
BUBBLE WRAP OVER TOP OF CONTAINERS
17
COC SEALS AND ADDRESS LABEL FOR
SHIPPING
 Before closing cooler, fill the empty space.
 Leftover boxes, packing mater...
18
GUIDELINES FOR SHIPPING TO THE LAB…
 Our Courier (Alert Courier) has scheduled pickups at the
main carriers (Goldstrea...
19
AFTER RECEIPT AT THE LAB
 Sit back and relax, we’ll take it from here!
 After the samples are in our LIMS System, the...
20
REVISED / CORRECTED REPORTS…AND HOW
TO PREVENT THEM
 Corrected Reports are generally a result of a failure of
communic...
21
RETRIEVING YOUR DATA FROM ENGAGE
 Access data at
http://engage.sgs.com
 If you need a
username/password
please send a...
WWW.SGS.COM/ALASKA
©SGSGroupManagementSA–2015–Allrightsreserved-SGSisaregisteredtrademarkofSGSGroupManagementSA
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Laboratory Sample Submission in the Last Frontier – Keys to a successful analytical project in Alaska

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A guide to Sample Submission at the Anchorage, Alaska Environmental Laboratory.

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Laboratory Sample Submission in the Last Frontier – Keys to a successful analytical project in Alaska

  1. 1. LABORATORY SAMPLE SUBMISSION Justin A. Nelson SGS North America, Inc. Anchorage, Alaska Environmental Laboratory
  2. 2. 2 OUTLINE  Sample Kit Requests  Sampling Procedures  Chain of Custody Forms / Sample Labeling  Shipping Coolers to SGS  Receiving Results
  3. 3. 3 SAMPLE KIT REQUESTS  Information Needed  Project Name/#  Due date?  Shipping Method?  Analyses Requested  # of Samples / date(s) returning.  Special Considerations  Is the project regulated by the DOD?  How many Trip Blanks are Required?  Is site-specific QC required?
  4. 4. 4 SAMPLE KIT REQUESTS CONTINUED  How much sample is needed?  Most semivolatile soil analyses require ~25-30 grams per analysis.  4 oz. Jar = 150-200 g soil  Example  DRO/RRO – 30 g  PAH SIMS – 23 g  % solids – 15 g  68 g per analysis (2 per jar)
  5. 5. 5 SAMPLE KIT REQUESTS CONTINUED  Organic Water Analyses require the entire container for each run.  Inorganics generally do not require the entire container for analysis, with the exception of BOD/TSS analysis of clean water.  Analyses are grouped by container/preservative type.  For analyses with short holding time, an expected date/time of delivery is helpful:  Chromium VI  Nitrate/Nitrite  Orthophosphate  Turbidity  BOD  Total Coliform  Fecal Coliform  Etc.
  6. 6. 6 SAMPLING PROCEDURES  Volatiles analysis for soil samples (SW8260/8021/AK101)  1 x 4 oz. Pre-weighed w/septa  1 x 25 mL vial Methanol w/BFB surrogate  Put soil (50 g, or ~1/4 full) into container, and cover immediately with Methanol, like the Trip Blank you received with your kit. Remember, ALWAYS use a full vial of Methanol, and ALWAYS record when more than one vial is used.
  7. 7. 7 SAMPLING PROCEDURES CONTINUED  Volatiles analysis of water samples  Fill to top (meniscus), and carefully replace cap.  When sampling for multiple parameters, fill the Volatiles containers first.  Never pack coolers so that VOA vials are in direct  Samples with hydrocarbon content may lack the surface tension contact with Ice needed to form a meniscus
  8. 8. 8 VOLATILES ANALYSIS OF WATER SAMPLES CONTINUED  Water sources with high amounts of CaCO3 may effervesce upon acidification.  Dissolved gases in water samples may result in headspace upon temperature changes.  If the project is regulated by the DOD, then each VOA sample (3 Vials) should be bagged separately.
  9. 9. 9 SAMPLE LABELING GUIDELINES  Use fine-tipped permanent marker  If you use your own labels, make sure they will hold up to moisture  Sample ID should match COC  Applying a label to a wet container may result in labels coming off in-transit or during unpacking.  Write IDs on labels and lids if this is likely.
  10. 10. 10 THE CHAIN OF CUSTODY FORM
  11. 11. 11 THE CHAIN OF CUSTODY FORM
  12. 12. 12 THE CHAIN OF CUSTODY FORM – SITE SPECIFIC QC  If QC is required on a particular sample from your site, then additional containers need to be filled.  For Organic Waters analyses, this simply means tripling the number of containers filled.  Soils generally require 1-2 more 4 ounce jars, depending on analyses. No additional 4-ounce w/Methanol is needed for MS/MSD  Inorganic waters analysis is more complicated with regards to MS/MSD/Duplicate, so it is best if we know in advance (at Kit Request) if it is required.
  13. 13. 13 EXAMPLE KIT PACKING
  14. 14. 14 ABSORBENT PAD AND DOUBLE LAYER OF BUBBLE WRAP
  15. 15. 15 PACKING FOR SHIPPING CONTINUED…
  16. 16. 16 BUBBLE WRAP OVER TOP OF CONTAINERS
  17. 17. 17 COC SEALS AND ADDRESS LABEL FOR SHIPPING  Before closing cooler, fill the empty space.  Leftover boxes, packing material, additional bubble wrap.  Shaking the cooler should not make much, if any noise.
  18. 18. 18 GUIDELINES FOR SHIPPING TO THE LAB…  Our Courier (Alert Courier) has scheduled pickups at the main carriers (Goldstreak, Ravn, PenAir) in the morning and afternoon. They will pick up all coolers addressed to SGS automatically. Cost is $20 per Airbill.  Prior notice of samples incoming is always appreciated, especially for Rush/Short hold samples.  An airbill number and the name of the carrier is convenient for tracking the shipment.
  19. 19. 19 AFTER RECEIPT AT THE LAB  Sit back and relax, we’ll take it from here!  After the samples are in our LIMS System, the chain of custody / sample receipt form will be uploaded to Engage.  Any issues with the samples will be communicated to you.  Once results are available, the final report is reviewed and uploaded, along with the Data View, if requested  Other EDDs, such as COELT, SEDD, ERPIMS, or Terrabase are done by our Data Services department.  Samples are held for 14 days after the final report is issued, unless other arrangements are made.
  20. 20. 20 REVISED / CORRECTED REPORTS…AND HOW TO PREVENT THEM  Corrected Reports are generally a result of a failure of communication from Client  Project Manager  Laboratory.  Sample IDs – is it a 5 or an S?  Compound list errors  Acronyms, Acronyms, Acronyms…PCE, DCA, TCE, Tl, Ti, etc.  Sample dates/times – Errors not caught at review  The list goes on…
  21. 21. 21 RETRIEVING YOUR DATA FROM ENGAGE  Access data at http://engage.sgs.com  If you need a username/password please send an email to your project manager or use the “Click to register” link on the homepage to request one.
  22. 22. WWW.SGS.COM/ALASKA ©SGSGroupManagementSA–2015–Allrightsreserved-SGSisaregisteredtrademarkofSGSGroupManagementSA

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