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Office 365 - Changing the game for small and mid-size business

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The buzz is growing around Office 365 and we’re seeing a strong increase in the number of organizations trusting their information to the Microsoft cloud. If you run a small to mid-sized business you SHOULD be considering Office 365. But…where do you get started? There are so many options to choose from – what do you get for the different options that are available? Attend this session to learn about the game changing strategies that will allow your organization to successfully migrate to the cloud while maintaining control of your environment.

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Office 365 - Changing the game for small and mid-size business

  1. 1. Office 365 Changing the game for small and mid-sized business Stephanie Donahue Managing Partner and Principal Consultant
  2. 2. 2 | SharePointalooza – Branson, MO 2014 Thank you, sponsors!
  3. 3. 3 | SharePointalooza – Branson, MO 2014 A Few Reminders • Download the attendee packet at http://bit.ly/SPAloozaAttendee • Attend the “Rock Star” Sessions at the end of each day for fun, raffle prizes, wrist bands for concert access, and your chance to win a Surface Pro 3 • Attend Nintex’s Brown Bag lunch Friday and Saturday (lunch provided for first 100 people) • Tweet about the event using #SharePointalooza • Thank our sponsors • Have a great time!
  4. 4. 4 | SharePointalooza – Branson, MO 2014 The Bands What better way to unwind after a long day of working out your brain than with some great live music at the amazing outdoor stage at Branson Landing! The bands will be playing both Friday and Saturday night from 6:30 pm to 10 pm.
  5. 5. About Me Managing Partner and Principal Consultant at PAITgroup Microsoft Certified IT Professional 16 years of experience in Microsoft Technologies  7 Years in SharePoint  Information architecture  Content management  Business process automation Active blogger, speaker @stephkdonahue http://paitgroup.com 5
  6. 6. The Line Up • Breaking it down • Cools stuff that makes the business run better • Compliance and Security • Keeping my boss happy • Taking it all In http://paitgroup.com 6
  7. 7. Breaking it down http://paitgroup.com 7
  8. 8. http://paitgroup.com 8
  9. 9. Why cloud? • Strong demands for mobile support • If you avoid it, it will find you! • Increasing storage demands and fewer skilled resources for support • Competition should keep costs reasonable • You MUST have SOME kind of plan http://paitgroup.com 9
  10. 10. Why Office 365? • Email Archive abilities and elimination of local PSTs • Redundancy/DR Plan • Supporting increasing mobile workforce • Consolidation of legacy email environments/acquisitions/mergers • Aging Exchange storage/servers • Ease of Upgrades/no more server support • Cost of cloud based storage rapidly decreasing http://paitgroup.com 10 *Information via Ken Young at Microsoft https://onedrive.live.com/?cid=B769A50EE40B065A&id=B769A50EE40B065A%2112 166&v=3&authkey=%21AiWXmpu4GQm_ZTY
  11. 11. Continuous innovation with confidence and control Respond to customer feedback through agile development Deliver new features and value Build trust and compliance Continuous release cadence Minor & major updates Up-to-date, no patching Security comes first Evolving standards Insights to help manage change Direct feedback Real-time information Common support issues Direct to customer communications | Organizational readiness content
  12. 12. User Voice • Microsoft listens!! • Shared Computer Activation • Submit your concerns and requests http://Office365.uservoice.com http://Officeforms.uservoice.com http://paitgroup.com 12
  13. 13. Cool Stuff that makes my business run better http://paitgroup.com 13
  14. 14. OneDrive for Business • 1TB • Offline Sync • Redirect from on-premises in hybrid SharePoint configurations • External users are free!! Unlimited • FTP Killer http://paitgroup.com 14
  15. 15. • get started with the cloud with a robust, full-featured file sync and share service • benefits from deep integration with Office and offers an easy way to add more of Office 365 when ready • Office blogs post: Cloud storage with OneDrive for Business now available as a standalone subscription
  16. 16. SPO External Users • Can’t do this on-premises! Great for extranets • Unlimited external users • Turned on by site collection to help protect sensitive data that shouldn’t be shared outside the company • Cool new QR Code feature! [demo] http://paitgroup.com 16
  17. 17. SPO Cool Tools • OneNote – Site notebook, sync to mobile • SharePoint Store – growing every day! http://paitgroup.com 17
  18. 18. Even more cool tools coming http://paitgroup.com 18
  19. 19. Yammer • Has PDF annotation functionality = no more third party software! • Handles large files – up to 5 GB!! • Integrates with SharePoint Post feature Yammer Web Parts • Yammer in Office Web Apps [demo] • New Yammer Community sites coming! http://paitgroup.com 19
  20. 20. Project Functionality • WE use this internally, Gibson scenario, • Differences from Project Server • Task rollups with search web parts • Personal task rollups • Sync with Project Client – 3 levels of visibility for projects • [demo] http://paitgroup.com 20
  21. 21. Compliance and Security http://paitgroup.com 21
  22. 22. eDiscovery Center http://paitgroup.com 22
  23. 23. Search for sensitive content • Data Loss Prevention is provided for Exchange Outlook OWA SharePoint **new • DLP Templates (Credit Cards, SSNs) • HIPAA, compliance • Yammer also has notifications http://paitgroup.com http://blogs.office.com/2014/08/27/search-sensitive-content-sharepoint-onedrive-documents/ 23
  24. 24. SPO Encryption at Rest • BitLocker encryption by default • All data at rest, including OD4B • Huge for health companies and others with compliance concerns!! http://paitgroup.com http://blogs.office.com/2014/05/12/enterprise-grade-cloud-services-a-high-bar-required-for-security-compliance- 24 and-privacy/
  25. 25. Archiving and Retention • Unlimited Exchange Archiving for every user!* • SharePoint – New limits allow up to 1TB Site Collections • Exchange = Easy!! • SharePoint = Hard!! http://paitgroup.com 25
  26. 26. http://paitgroup.com 26 http://blogs.microsoft.com/blog/2013/12/04/protecting-customer-data-from-government-snooping/
  27. 27. Keeping my boss happy http://paitgroup.com 27
  28. 28. Mobile Apps • OWA (OWA for Android – in Beta!) • OD4B + OneDrive • Lync • Office for iPad • Yammer • Nintex Mobile apps – forms and workflows on the go http://paitgroup.com 28
  29. 29. Mobile Device Mgmt • Using the Outlook Web App application for mobile • Remote wipe only clears data contained within the application - Free/busy avail. for scheduling meetings - IRM data can be read and created - Mailtips will appear when composing messages - Maintains offline capability http://paitgroup.com 29
  30. 30. Licensing benefits • Yammer Enterprise is included at no add’l cost with mid-size business plans • SharePoint on-prem is free for hybrid configurations in some EA agreements • Consistent cost and predictability– CFOs LOVE this! • Funding programs are available to help you get there http://paitgroup.com 30
  31. 31. Funding is available! • Exchange Migration funding available and Lync will be soon • Client must be on the approved Microsoft Account List and fall under one of two categories: CAM (500+seats) or CTM (150-500 seats) • Two programs Adoption Offer Business Productivity Deployment http://paitgroup.com http://deploy.office.com/adoption-offer 31
  32. 32. Taking it all in http://paitgroup.com 32
  33. 33. How do I keep up? • A lot of things to keep up with and learn about • Roadmap: http://office.microsoft.com/en-us/ products/office-365-roadmap-FX104343353.aspx • PAIT group blog – http://paitgroup.com/blog OneDrive information Comparison of box, dropbox, onedrive, etc OneDrive backup options • Sharegate – Ben N. always posting really amazing content http://paitgroup.com 33
  34. 34. Office Blogs No surprises Organization readiness Notify admins about client status: OS, browser, and Office version incompatibility Notifications through direct to customer messages In-service, Get Started content Online training videos for Office users Office blogs for additional information
  35. 35. Still not sure? • If you’re curious but still not sure – find a Microsoft partner and take advantage of Microsoft’s funding to get a free Office 365 readiness assessment. http://paitgroup.com 35
  36. 36. How to find us @paitgroup @stephkdonahue http://www.linkedin.com/company/paitgroup http://www.paitgroup.com 8180 Corporate Park Drive, Suite 312 Cincinnati, Ohio 45242 P: (513) 719-9190 http://paitgroup.com 36
  37. 37. Thank You!

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