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Improving Indoor Air Quality - Mike Sheehan, CDF


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Improving Indoor Air Quality - Mike Sheehan, CDF

  1. 1. Award Winning Indoor Air Quality for Schools
  2. 2. Presenter <ul><li>Michael Sheehan, CDF Retired </li></ul><ul><li>Director of School Facilities, Operations and Safety for over 30 years </li></ul><ul><li>U.S. EPA Connector Award Winner for IAQ 2009 </li></ul><ul><li>Administrator for Baldwin UFSD - EPA Recipient of IAQ Excellence Award in 2000 and IAQ Sustained Excellence Award in 2008 </li></ul><ul><li>Past President NYS SBGA </li></ul><ul><li>Past Co-Chair NYS SFMI </li></ul><ul><li>NYS SBGA member for 30 years </li></ul><ul><li>NYS SBGA President’s Award Recipient </li></ul><ul><li>B. S. in Business Administration </li></ul><ul><li>Numerous Presentations, Nationally and Statewide on IAQ </li></ul><ul><li>Past President Nassau County SBGA 1987 and 2007 </li></ul>
  3. 3. Discussion Topics <ul><li>Why the need? </li></ul><ul><li>Getting started </li></ul><ul><li>Developing the IAQ Handbook </li></ul><ul><li>Investigating the Complaint </li></ul><ul><li>Inspections </li></ul><ul><li>EPA Tools for Schools </li></ul><ul><li>Getting the IAQ word out </li></ul>
  4. 4. Why the Need? <ul><li>Indoor levels of air pollutants can be 2 – 5 times higher and, occasionally, 100 times higher than outdoor levels. </li></ul><ul><li>People spend an estimated 90% of their time indoors. </li></ul><ul><li>Nearly 55 million people (20% of the US population) spend their days inside elementary and secondary schools. </li></ul><ul><li>50% of the nation’s schools have reported some IAQ problems. </li></ul><ul><li>Proactive instead of Reactive. </li></ul>
  5. 5. General IAQ Complaints <ul><li>52% inadequate ventilation </li></ul><ul><li>16% indoor pollutants </li></ul><ul><li>13% unknown </li></ul><ul><li>10% outdoor air pollutants </li></ul><ul><li>5% microbiological </li></ul><ul><li>4% building furnishings </li></ul>
  6. 6. <ul><li>Occupant discomfort </li></ul><ul><li>Reduced school attendance </li></ul><ul><li>Reduced student productivity </li></ul><ul><li>Accelerated building deterioration </li></ul><ul><li>Long and short-term health problems </li></ul>Poor IAQ in schools can cause the following:
  7. 7. Getting Started <ul><li>Form a team of staff members, students, parents, and some experts. </li></ul><ul><li>Start off slowly and form sub-committees which are task specific. </li></ul><ul><li>Keep Central Administration and the BoE up-to-date. </li></ul><ul><li>Review other IAQ plans in use by other school districts as a guide. </li></ul><ul><li>Keep current with federal, state, and local regulations. </li></ul>
  8. 8. The Team <ul><li>Solicit staff, who you know are workers, and take this issue seriously (not too seriously though) to get involved </li></ul><ul><li>Chemical Hygiene Officer, science and art teachers, nurses, administrators, custodial staff, and other department representatives </li></ul><ul><li>Students recommended by teachers </li></ul><ul><li>PTA representatives preferably those who are health and safety reps </li></ul><ul><li>BoE representative </li></ul><ul><li>Entomologist, School Physician, EPA, and DOH representatives </li></ul>
  9. 9. Start off slowly <ul><li>Don’t become overwhelmed </li></ul><ul><li>Create specific topics you want/need to address </li></ul><ul><li>Form sub-committees that will research individual topics and report back to the committee </li></ul><ul><li>Start off knowing that you will not accomplish this task overnight </li></ul><ul><li>It is a team effort </li></ul><ul><li>Keep all members focused and on task </li></ul>
  10. 10. BoE <ul><li>During the process, keep the BoE members and central administrators aware of your progress/ideas. The worst thing that could happen is to complete the process and find out the “higher-ups” do not support the plan or are not in agreement with the plan. </li></ul><ul><li>Make sure everyone is on the “same page.” </li></ul>
  11. 11. Don’t reinvent the wheel <ul><li>Solicit neighboring school districts </li></ul><ul><li>Contact your local and state SBGA Associations </li></ul><ul><li>Use the EPA Tools for Schools program </li></ul><ul><li>Use the Healthy Seat program </li></ul><ul><li>Contact your local DOH </li></ul><ul><li>Use BOCES as a resource </li></ul><ul><li>Contact local colleges </li></ul><ul><li>Google – but verify any info used from the web </li></ul>
  12. 12. Regulations <ul><li>Make sure you stay current with the ever-changing and increasing regulations. </li></ul><ul><li>When dealing with IAQ, you have numerous agencies that regulate schools. </li></ul><ul><li>Examples include : </li></ul><ul><li>R.E.S.C.U.E. </li></ul><ul><li>Green Cleaning requirements </li></ul><ul><li>AHERA </li></ul><ul><li>Industrial Code Rule 56 </li></ul><ul><li>Right-to-Know </li></ul><ul><li>NYS lead regulations </li></ul><ul><li>IPM- notification requirements </li></ul>
  13. 13. Regulations continued <ul><li>Federal Resource Conservation and Recovery Act (Hazardous Waste Disposal) </li></ul><ul><li>OSHA - Chemical Hygiene Plan </li></ul><ul><li>Pandemic Flu Response Plan </li></ul><ul><li>PESH </li></ul><ul><li>Chemical Hygiene </li></ul><ul><li>Federal Pro-Children Act of 1994 – No Smoking </li></ul><ul><li>EPA Mold Remediation in Schools </li></ul><ul><li>SED Radon </li></ul><ul><li>PPE </li></ul>
  14. 14. The IAQ Handbook <ul><li>The IAQ Handbook should be a working document which is easy to use. It needs to be concise, yet thorough enough that it addresses all the relevant topics. </li></ul><ul><li>As your committee progresses, you’ll learn quickly what areas are important. </li></ul>
  15. 15. The following are some examples of what you may want to cover: <ul><li>Overview </li></ul><ul><li>List the District IAQ Coordinators </li></ul><ul><li>Explain the Importance of IAQ </li></ul><ul><li>Note the District Commitment </li></ul>
  16. 16. Occupant’s Symptoms Associated with Poor IAQ <ul><li>Acute Effects: Those that occur immediately after exposure. Generally, these effects are not long lasting and disappear shortly after exposure ends. However ,exposure to some biocontaminants (fungi, bacteria) have been know to cause serious respiratory diseases. </li></ul><ul><li>Chronic Effects: Long-lasting to long-term or frequently repeated exposures. For example, long-term exposure to tobacco, radon, and asbestos increases cancer risks. </li></ul><ul><li>Discomfort: Typically associated with climate conditions. People complain of being too hot or cold or may experience eye, nose or throat irritation because of low humidity. You hear complaints of “the air is stuffy” or “stale air” or “it just doesn’t feel right.” </li></ul><ul><li>Performance Effects: Significant, measurable changes in the ability to concentrate or perform mental or physical tasks have been shown to result from modest change in temperature and relative humidity. </li></ul>
  17. 17. Symptoms <ul><li>Building-Associated Illness: Sick Building Syndrome (SBS) is a catch-all term that refers to a series of acute complaints for which there is no obvious cause and where medical tests reveal no particular abnormalities. A building with poor ventilation or one that has little or non-operable windows are common examples of SBS buildings. </li></ul><ul><li>Building-Related Illness: Building-related illness refers to defined illness with a known cause resulting from exposure to building environment. The causative agent can be a chemical (i.e. formaldehyde) or biological agent (i.e. from cooling towers). </li></ul><ul><li>Multiple Chemical Sensitivity: Evidence suggests that a subset of the population may be especially sensitive to low levels of a broad range of chemicals common in today’s home and work environment. </li></ul>
  18. 18. Sources of Air Contaminants <ul><li>Carbon Monoxide Engines, fuel appliances, tobacco </li></ul><ul><li>Formaldehyde Insulation, plywood, carpet, furniture </li></ul><ul><li>Carbon Dioxide Gas appliances, human respiration </li></ul><ul><li>Ozone Copy machines </li></ul><ul><li>VOC’s cleaning chemicals, pesticides </li></ul><ul><li>Microorganisms Viruses, mold, fungi, bacteria, dander </li></ul><ul><li>Asbestos Insulation and building materials </li></ul>
  19. 19. Training Staff <ul><li>Training of staff is an integral part of an effective IAQ program because the level of technical background staff members may possess, and the degree of a hazard to which they might be exposed to, vary dramatically. </li></ul><ul><li>This training can be part of the Right-To-Know instruction. </li></ul>
  20. 20. Personal Items in Use by Staff <ul><li>Today, schools are faced with new and mounting regulations. Compliance with these regulations requires cooperation between employee groups and administration. </li></ul><ul><li>An example is the NYS Pesticide Regulations which forbid the application of any pesticide/insecticide by anyone other than a NYS licensed applicator. Should a staff member apply a regulated product on school ground, they would be committing a crime. This same person may appropriately use the same product at home, and not realize there was a problem. We all know who will be held responsible in the end. </li></ul><ul><li>Other areas of concern are: </li></ul><ul><li>Food items </li></ul><ul><li>Heaters, fans, coffee makers, etc. </li></ul><ul><li>Furniture and rugs </li></ul><ul><li>Chemicals and cleaning supplies </li></ul>
  21. 21. School Renovation and Repair <ul><li>RESUE Regulations </li></ul><ul><li>BCS </li></ul><ul><li>AVI </li></ul><ul><li>Pre-construction and Planning </li></ul><ul><li>General Safety and Security Standards for Construction Projects </li></ul><ul><li>Separation of Construction Areas from Occupied Areas </li></ul><ul><li>Maintaining Exiting and Ventilation during Construction Projects </li></ul><ul><li>Fire and Hazard Prevention </li></ul><ul><li>Noise Abatement during Construction and Maintenance Activities </li></ul>
  22. 22. Renovation - continued <ul><li>Control of fumes, gases and other air-born releases during Construction </li></ul><ul><li>Asbestos Abatement Protocol </li></ul><ul><li>Lead Paint Abatement </li></ul><ul><li>Radon </li></ul><ul><li>Post –Construction Inspection </li></ul><ul><li>School Facility Report </li></ul><ul><li>Sharing Test Results with Health and Safety Committee </li></ul>
  23. 23. Painting Procedures <ul><li>Certain steps must be taken by all concerned prior to the beginning of work to ensure minimum disruption occurs to the teaching process and maximum information is communicated between all parties involved. </li></ul><ul><li>A 48-hour notice shall be given to staff that painting will take place in a school by posting such notice in the main office. </li></ul><ul><li>At a minimum, use low VOC and low odor paint (limits apply). </li></ul><ul><li>When necessary to use oil based paints, use only on the evening before weekend or holiday. </li></ul><ul><li>Never use lead or mercury-based paints. </li></ul><ul><li>Keep a copy of the MSDS in the school’s MSDS file. </li></ul><ul><li>Never sand/scrape surfaces without first testing for lead. </li></ul>
  24. 24. Grounds Upkeep <ul><li>In order to assist staff with a reaction to the side effect of grass cutting and grounds care in general, the grounds department shall notify each building principal a minimum of 24 hours in advance of arriving to perform such work. The building principal will post a notice, to this effect, in the main office for staff review. Staff may keep windows closed when this work is being performed. </li></ul>
  25. 25. Animals in the Classroom <ul><li>Certain individuals, in particular those with asthma, may be sensitive to animal fur, dander, body fluids or feces and may experience reactions to those allergens. Therefore, the following is recommended before animals are kept in a school: </li></ul>
  26. 26. Animals in the Classroom <ul><li>Use alternatives to animals when possible </li></ul><ul><li>Consult with school nurse </li></ul><ul><li>Advise parents in writing </li></ul><ul><li>Locate sensitive students away from the animals and habitat </li></ul><ul><li>Keep cages clean </li></ul><ul><li>Locate cages away from ventilation system </li></ul><ul><li>Use gloves when cleaning cages and immediately remove waste from the classroom </li></ul><ul><li>Store food in a tight, sealed container </li></ul><ul><li>Do not let animals roam freely </li></ul><ul><li>All animals must be approved by the district safety officer prior to arrival </li></ul><ul><li>Comply with NYS SED Guidelines </li></ul><ul><li>If a visiting animal, check with DOH and the district’s insurance carrier for any special requirements, and advise parents prior to the visit </li></ul>
  27. 27. Use of facilities by Outside Groups <ul><li>Prior to the use of any school, all outside groups should receive some type of training, detailing what is allowed and what is not. </li></ul><ul><li>Good IAQ practices </li></ul><ul><li>Green products </li></ul><ul><li>IPM </li></ul><ul><li>Insurance requirements </li></ul><ul><li>Products not allowed; i.e. fog/smoke machines </li></ul>
  28. 28. Barrier Matting <ul><li>The proper application of floor matting at building entrances is the first step in creating a good IAQ program. An effective matting program can catch, trap, hold, and hide dirt and moisture. </li></ul><ul><li>Develop a comprehensive maintenance program to care for the mats. </li></ul>
  29. 29. Vacuum Cleaners <ul><li>Simple </li></ul><ul><li>Use only HEPA vacuums </li></ul>
  30. 30. Green Cleaning <ul><li>Use only NYS approved green cleaning products, as required by state regulation. </li></ul><ul><li>We all know what the studies have proven. </li></ul>
  31. 31. Integrated Pest Management <ul><li>Develop a comprehensive IPM program that complies with NYS regulations. </li></ul><ul><li>IPM should be an integral part of your IAQ procedures. </li></ul>
  32. 32. Chemical Hygiene <ul><li>Each school district is required to have a Chemical Hygiene Plan and a District Chemical Hygiene Officer. </li></ul><ul><li>This plan addresses occupational exposure to hazardous chemicals in laboratories. </li></ul>
  33. 33. Univents <ul><li>The vast majority of classrooms have univents. In this section you should explain, in detail, what a univent is and how it works. </li></ul><ul><li>If staff has a better understanding of the principles behind the operation, they usually help in the proper functioning of the unit. </li></ul>
  34. 34. Asbestos <ul><li>Address the AHERA requirements and NYS SED regulations in regard to Code Rule 56. </li></ul><ul><li>Triennial Inspection </li></ul><ul><li>Periodic Inspection </li></ul><ul><li>Management Plan </li></ul><ul><li>Certified Workers </li></ul>
  35. 35. Pandemic Flu Response Action <ul><li>Give a brief outline of the district's Pandemic Flu Response Plan and how to obtain information on the plan. </li></ul>
  36. 36. Other Topics <ul><li>BoE policy </li></ul><ul><li>Hypotheses Form </li></ul><ul><li>Occupant Interview Form </li></ul><ul><li>IAQ Checklist </li></ul><ul><li>Building IAQ Inspections </li></ul><ul><li>IAQ Chain-of-Command </li></ul><ul><li>Reporting Procedures </li></ul><ul><li>Environmental Surveys/Inspections </li></ul><ul><li>Right-to-Know Chemical Request Form </li></ul><ul><li>Committee Members </li></ul>
  37. 37. Investigating the Complaint <ul><li>Most staff members want to make sure their concern does not fall on deaf ears. </li></ul><ul><li>Take each complaint seriously and never down play the concern. Never joke or make inappropriate comments to the person. </li></ul><ul><li>Respond in a timely manner. </li></ul><ul><li>Use the team approach to avoid the “me-against-you” scenario. </li></ul><ul><li>Get the complaint in writing (use the occupant interview form) so you have all the specifics. Ask for all relevant information; i.e. symptoms, are there other staff with similar concerns, do you have a specific health condition that may make you susceptible to environmental problems, timing patterns, etc. </li></ul><ul><li>Respond, in writing, detailing the findings and recommendations. Use the IAQ Checklist and share results with the district health and safety committee. </li></ul>
  38. 38. Inspections <ul><li>Now that you have the IAQ program set-up, how can you make sure it is working? </li></ul><ul><li>Formal building inspection and environmental surveys are good ways to check. </li></ul>
  39. 39. Baldwin UFSD School Custodial Inspection Form School: Date: Inspected by: 1: unsatisfactory 2: needs improvement 3: satisfactory 4: excellent 1 2 3 4 N/A Remarks Lobby/entrance/halls Floors are clean and finished Corners are clean and free of dust, no build-up Baseboard clean, no build-up Entrance mats are clean and vacuumed Entrance doors are clean & in working order Showcase locked and dusted, glass clean Fire equipment clean and dusted, unobstructed, fire exting. sign displayed Hall/door glass is clean Lights are working and clean Trash receptacles are empty and clean, no odor Walls are clean and free of marks Ceiling tile in good condition, no roof leaks Lockers in good order, clean, Electrical panels clean and locked Water fountains clean and in working order Student displays w/i guidelines Stairs clean and swept AED charged and inspected, sign posted Hand sanitizers full and in place 1 2 3 4 N/A Restrooms There are no odors, appropriate ventilation Toilets are clean, working, no leaks Urinals are clean, working no leaks Partitions are clean and free of marks Sinks are clean, working, no leaks Dispensers are filled & working Floor is clean, free of stains Corners/ cove base is clean and free of marks Walls are clean and free of marks Mirrors clean and free of marks Trash receptacles are clean and empty Ceiling/wall registers are dust free and working Lights are clean & working Entrance door is clean and free from marks Door frame is clean free of marks Hand washing poster displayed
  40. 40. Hand washing poster displayed 1 2 3 4 N/A Classrooms Door clean and vision panel unobstructed Door frame clean and free of marks Light switch clean and working Emergency exit directions are posted at the door All lights clean and working Ceiling in good condition Windows clean and working, Blinds/shades clean and working adjusted evenly Window sill clean and dust free Univents clean & unobstructed Emg. Window free from obstructions No fire code violations found No extension cords in use Computers clean and dust free Computers, printers, monitors are turned off Floor is clean Corners/cove base clean and free of marks Furniture in good condition, clean Chalk bd/tray clean and washed American flag displayed and in good condition Area rugs vacuumed and clean, fire rated Pencil sharpener emptied and working Trash receptacles clean and empty No unusual odors Food is kept in sealed containers Bathrooms clean No refrigs, mico’s, coffee makers etc. No unlabeled containers/bottles Walls painted and free from marks 1 2 3 4 N/A Offices/lounges Door is clean and vision panel unobstructed Door frame is clean and free of marks Light switch clean and working All lights clean and working Ceiling in good condition Windows clean and working Blinds/shades, adjusted evenly Window sill clean and dust free Computers clean and dust free Floor/carpet clean and in good condition Corners clean and free of marks Desks clean and free from dust Trash receptacles clean and empty Computers, monitors turned off 1 2 3 4 N/A Gym
  41. 41. Report completed by: M. Sheehan General notes: Copies to: Assistant Superintendent for Business, Principal, Head Custodian, District file Floor is clean and free of marks, properly finished Corners are clean and free of marks Lights are clean and working Ceiling is in good repair, no roof leaks Stage clean and neat, drapery is in good repair Walls clean and free of marks Exit lights working Doors clean and free of marks Folding door in proper working order Locker rooms clean, no odor Lockers in good condition Water fnt clean and working 1 2 3 4 N/A Cafeteria/kitchen Floor is clean and free of marks Corners are clean and free of marks Lights are clean and working Ceiling in good repair, no roof leaks Walls clean and free of marks Exit lights working Doors clean and free of marks Kitchen equipment clean and free of marks Choking Poster displayed 1 2 3 4 N/A Custodial closet Floor clean No odors Equipment clean & in working order Slop sink clean and working Storage is neat and orderly Lights clean and working Door clean and locked 1 2 3 4 N/A Boiler room Floor clean and painted Boilers clean and maintained No oil leaks/free standing oil No improper storage All logs maintained Room is neat and orderly Lights clean and working Drains clear and working No plumbing leaks
  42. 42. BALDWIN UNION FREE SCHOOL DISTRICT HEALTH SERVICES ENVIROMENTAL SURVEY SCHOOL: SURVEY NO. 1 & 3 DATE: THOSE PRESENT: PRINCIPAL: SCHOOL NURSE: AREAS OF INSPECTION S U COMMENTS METHOD OF CORRECTION Work Order In-House Dated Completed <ul><li>Drinking fountains, clean & working </li></ul><ul><li>Bathrooms clean, odorless, well ventilated </li></ul><ul><li>HVAC pipes and equipment properly protected to prevent injury </li></ul><ul><li>Stair handrails properly secured; Exit doors open freely and not blocked </li></ul><ul><li>Fire extinguishers tagged & pressurized </li></ul><ul><li>Halls and stairwells free of hazards </li></ul><ul><li>Building properly heated </li></ul><ul><li>Classrooms ventilated and properly lit </li></ul><ul><li>Housekeeping well maintained </li></ul><ul><li>Classroom emergency escape windows clear and labeled </li></ul><ul><li>Cafeteria and kitchen clean and sanitary </li></ul><ul><li>Exterior grounds properly maintained and free of hazards </li></ul><ul><li>Broken windows repaired </li></ul><ul><li>First aid supplies properly stocked </li></ul><ul><li>A.E.D. visual </li></ul>
  44. 45. Getting the Word Out <ul><li>PTA Meetings </li></ul><ul><li>Faculty Meetings </li></ul><ul><li>Custodial Staff Training </li></ul><ul><li>BoE Presentation </li></ul><ul><li>Nurse Training </li></ul><ul><li>District Newsletter </li></ul><ul><li>Apply for EPA Awards </li></ul><ul><li>Health and Safety meetings </li></ul><ul><li>Local Newspaers </li></ul>