Getting Things Done
The Art Stress-Free Productivity
Agenda
• GTD Principles (it’s not about time)
• Getting Control and Perspective
• Learn 5 Keys to Control and 6 Keys to
Pe...
Double Billing
Crisis Evokes Serenity
“All I Need Is More Time”
• Thomas Jefferson
• Johann Sebastian Bach
• Benjamin Franklin
You Don’t Need More Time
• How long does it take to have a creative idea?
• How long does it take to be inspired?
• How lo...
You Cannot Manage Time
It’s Not About Getting Things Done

It’s about being appropriately engaged with
what’s going on
The Mind
power
Mental Power
• Your ability to generate power is directly
proportional to your ability to concentrate.
• Your ability to c...
The Mind
• There is an inverse proportion between the
amount something is on your mind and the
amount it is getting done.
...
Control with Perspective
• In order to get things off of your mind, you must know
that:
– you have captured, clarified, an...
Do you suffer from ______?
•
•
•
•
•

Long hours at work
Financial trouble
Health problems
Relationship issues
Missed Dead...
Do you feel ______?
•
•
•
•
•

Overwhelmed
Unfulfilled
Anxious
Bored
Lazy
Mad Scientist

Perspective
Aligned and clear
about decisions,
directions, and
priorities. Organize
your life around
princi...
Nature Lesson 1: Flexibility Trumps Perfection
Nature Lesson 2: Shift Focus Quickly and Efficiently
If you do not pay
ATTENTION
to what has your
ATTENTION
you will give it more
ATTENTION
than it deserves.
Key #1
capture
(get it on paper)
Hire new employee
Take a balloon ride
Staff off-site retreat
Publish book
Upgrade Computer
Key #2
clarify
(define outcomes and
actions)
Key #3
organize
(prioritize)
Key #4
reflect
(redo 1-3 regularly)
Key #5
engage
(trust your system and
get to work)
Control and Perspective
Master of Control:
1. Collect
2. Process
3. Organize
4. Review
5. Do

Master of Perspective:
1. 50...
capture
clarify
organize
reflect
engage
Take 2 Minutes
Physical In Basket
Virtual Inbox
Perspective: Horizons of Focus
1. Purpose & Principles (life)
1. what really matters

2. Vision (company, position)
1. bes...
capture
clarify
organize
reflect
engage
Don’t Let Projects Get Stuck
Next Action Examples
Bad Examples
• Buy tires
• Write _____ report
• Improve _____ process
• Hire new _____

Good Examples...
Next Action
• For those of us with “Buy
tires” on our lists, how many
times have we been at a
computer with Google and
not...
Next Action
• Identify the Next Action for each item you
wrote down
Perspective: Horizons of Focus
1. Purpose & Principles (life)
1. what really matters

2. Vision (company, position)
1. bes...
capture
clarify
organize
reflect
engage
Perspective: Horizons of Focus
1. Purpose & Principles (life)
1. what really matters

2. Vision (company, position)
1. bes...
capture
clarify
organize
reflect
engage
The 2 minute rule
Perspective: Horizons of Focus
1. Purpose & Principles (life)
1. what really matters

2. Vision (company, position)
1. bes...
capture
clarify
organize
reflect
engage
Get Things Done!!
• When you’re in a state of doing, you’re not in
a state of thinking.
• The mind is for having ideas, no...
Getting things done (GTD)  presentation
Getting things done (GTD)  presentation
Getting things done (GTD)  presentation
Getting things done (GTD)  presentation
Getting things done (GTD)  presentation
Getting things done (GTD)  presentation
Getting things done (GTD)  presentation
Upcoming SlideShare
Loading in …5
×

Getting things done (GTD) presentation

927 views

Published on

Published in: Technology, Business
  • Be the first to comment

Getting things done (GTD) presentation

  1. 1. Getting Things Done The Art Stress-Free Productivity
  2. 2. Agenda • GTD Principles (it’s not about time) • Getting Control and Perspective • Learn 5 Keys to Control and 6 Keys to Perspective • Implementing the 5 Behaviors
  3. 3. Double Billing
  4. 4. Crisis Evokes Serenity
  5. 5. “All I Need Is More Time” • Thomas Jefferson • Johann Sebastian Bach • Benjamin Franklin
  6. 6. You Don’t Need More Time • How long does it take to have a creative idea? • How long does it take to be inspired? • How long does it take to recognize an opportunity you could take advantage of?
  7. 7. You Cannot Manage Time
  8. 8. It’s Not About Getting Things Done It’s about being appropriately engaged with what’s going on
  9. 9. The Mind
  10. 10. power
  11. 11. Mental Power • Your ability to generate power is directly proportional to your ability to concentrate. • Your ability to concentrate is directly proportional to your ability to eliminate distraction. • Distraction is created by mismanaged commitments. • A commitment is a thing you need to do, capture, or communicate.
  12. 12. The Mind • There is an inverse proportion between the amount something is on your mind and the amount it is getting done. • If you don't give appropriate attention to what has your attention, it will take more of your attention than it deserves.
  13. 13. Control with Perspective • In order to get things off of your mind, you must know that: – you have captured, clarified, and organized your commitments, at all horizons, and – you will engage consciously with those commitments as often as you need to • Your ability to refocus, rapidly, on the right things at the right horizon at the right time is the master technique of getting things done. • Perspective is your slipperiest and most valuable commodity. Therefore methods for maintaining your perspective are your most important tools
  14. 14. Do you suffer from ______? • • • • • Long hours at work Financial trouble Health problems Relationship issues Missed Deadlines
  15. 15. Do you feel ______? • • • • • Overwhelmed Unfulfilled Anxious Bored Lazy
  16. 16. Mad Scientist Perspective Aligned and clear about decisions, directions, and priorities. Organize your life around principles. Captain and Commander Unorganized. Always bouncing from one thing to another because something else becomes more important. I’m nimble and responsive to priorities, able to know what needs to be done when, but also flexible enough to adjust. Victim Micro Manager I just got dumped on with a ton of todos, ideas, projects, thou ghts, etc. This meeting is hopefully an example. Over-structure. Process for the sake of process. Control Conscious focused engagement, aware of all options at any one time and place. This is you getting in control of the chaos of todos and random stuff in your life
  17. 17. Nature Lesson 1: Flexibility Trumps Perfection
  18. 18. Nature Lesson 2: Shift Focus Quickly and Efficiently
  19. 19. If you do not pay ATTENTION to what has your ATTENTION you will give it more ATTENTION than it deserves.
  20. 20. Key #1 capture (get it on paper)
  21. 21. Hire new employee Take a balloon ride Staff off-site retreat Publish book Upgrade Computer
  22. 22. Key #2 clarify (define outcomes and actions)
  23. 23. Key #3 organize (prioritize)
  24. 24. Key #4 reflect (redo 1-3 regularly)
  25. 25. Key #5 engage (trust your system and get to work)
  26. 26. Control and Perspective Master of Control: 1. Collect 2. Process 3. Organize 4. Review 5. Do Master of Perspective: 1. 50,000 1. purpose, principles (life) 2. 40,000 1. vision (company, position) 3. 30,000 1. goals (6, 12, 24 month goals) 4. 20,000 1. roles (project manager, product owner, architect, etc.) 5. 10,000 1. projects (takes more than one step) 6. Runway 1. next actions
  27. 27. capture clarify organize reflect engage
  28. 28. Take 2 Minutes
  29. 29. Physical In Basket
  30. 30. Virtual Inbox
  31. 31. Perspective: Horizons of Focus 1. Purpose & Principles (life) 1. what really matters 2. Vision (company, position) 1. best manifestations of success 3. Goals (6, 12, 24 month goals) 1. objectives to achieve 4. Accountabilities (roles) 1. key areas to maintain 5. Projects (takes more than one step) 1. things to finish 6. Actions (todos) 1. things to do now
  32. 32. capture clarify organize reflect engage
  33. 33. Don’t Let Projects Get Stuck
  34. 34. Next Action Examples Bad Examples • Buy tires • Write _____ report • Improve _____ process • Hire new _____ Good Examples • Search Google for local tire dealers • Search web for blogs/articles about ______ • Search Amazon for book about _____ process • Notify Heather in HR about new position
  35. 35. Next Action • For those of us with “Buy tires” on our lists, how many times have we been at a computer with Google and not searched for a phone number?
  36. 36. Next Action • Identify the Next Action for each item you wrote down
  37. 37. Perspective: Horizons of Focus 1. Purpose & Principles (life) 1. what really matters 2. Vision (company, position) 1. best manifestations of success 3. Goals (6, 12, 24 month goals) 1. objectives to achieve 4. Accountabilities (roles) 1. key areas to maintain 5. Projects (takes more than one step) 1. things to finish 6. Actions (todos) 1. things to do now
  38. 38. capture clarify organize reflect engage
  39. 39. Perspective: Horizons of Focus 1. Purpose & Principles (life) 1. what really matters 2. Vision (company, position) 1. best manifestations of success 3. Goals (6, 12, 24 month goals) 1. objectives to achieve 4. Accountabilities (roles) 1. key areas to maintain 5. Projects (takes more than one step) 1. things to finish 6. Actions (todos) 1. things to do now
  40. 40. capture clarify organize reflect engage
  41. 41. The 2 minute rule
  42. 42. Perspective: Horizons of Focus 1. Purpose & Principles (life) 1. what really matters 2. Vision (company, position) 1. best manifestations of success 3. Goals (6, 12, 24 month goals) 1. objectives to achieve 4. Accountabilities (roles) 1. key areas to maintain 5. Projects (takes more than one step) 1. things to finish 6. Actions (todos) 1. things to do now
  43. 43. capture clarify organize reflect engage
  44. 44. Get Things Done!! • When you’re in a state of doing, you’re not in a state of thinking. • The mind is for having ideas, not holding them • It takes 2 years to really get this well • There is no such thing as information overload (otherwise, libraries would kill)

×