A Team-based Approach to
Continuous Improvement in Program,
Project and Portfolio Management
The U. S. Government’s Global...
27th IPMA World Congress – Dubrovnik, Croatia

The Global Threat Reduction Initiative
(GTRI)
• Global mission to protect s...
27th IPMA World Congress – Dubrovnik, Croatia

National Nuclear Security Administration
(NNSA)
• Responsible for managemen...
27th IPMA World Congress – Dubrovnik, Croatia

Global Threat Reduction Initiative
- Three Primary Programs (portfolios of ...
27th IPMA World Congress – Dubrovnik, Croatia

Accomplishments through 2012
• Converted or shutdown 85 HEU fueled research...
27th IPMA World Congress – Dubrovnik, Croatia

Save the Planet Urgency
President Obama’s
2009 pledge in Prague
& in 2010 t...
27th IPMA World Congress – Dubrovnik, Croatia

GTRI Management Challenges
• Truly effective program/project management
• S...
27th IPMA World Congress – Dubrovnik, Croatia

The GTRI G2 Information System
• Developed rapidly in 2007 using Agile
meth...
Global Threat Reduction Initiative
Technical Evaluation Team

Page 9
27th IPMA World Congress – Dubrovnik, Croatia

Evolution of the GTRI Governance and
Management Methodologies
• GTRI Headqu...
Global Threat Reduction Initiative
Technical Evaluation Team

NNSA/GTRI Headquarters (May 2013)

Page 11
27th IPMA World Congress – Dubrovnik, Croatia

Evolution of GTRI Project, Program &
Portfolio Management

2007-10: Formati...
27th IPMA World Congress – Dubrovnik, Croatia

GTRI Strategic Plan
• Describes GTRI Mission, Goals,
Structure and Expected...
27th IPMA World Congress – Dubrovnik, Croatia

GTRI Program Management Plan
• Describes GTRI management organization,
role...
27th IPMA World Congress – Dubrovnik, Croatia

Organizational Complexities increase
Challenges
DOE/NNSA programs/portfolio...
27th IPMA World Congress – Dubrovnik, Croatia

2010-13: GTRI Project Management
Improvement Team (PMIT)
• 20 members: 4 HQ...
27th IPMA World Congress – Dubrovnik, Croatia

PMIT Goal
• Create a forum to network across labs and
HQ, and between gover...
27th IPMA World Congress – Dubrovnik, Croatia

Five Independent Project Management
Experts
• Varied backgrounds: industria...
27th IPMA World Congress – Dubrovnik, Croatia

PMIT Accomplishments
•
•
•
•
•
•

Engaged key stakeholders.
Improved commun...
27th IPMA World Congress – Dubrovnik, Croatia

These results were achieved through:
• Implementation of leading edge proje...
27th IPMA World Congress – Dubrovnik, Croatia

Improved Stakeholder Satisfaction
The resulting accountability and visibili...
27th IPMA World Congress – Dubrovnik, Croatia

Dramatically improved HQ – Lab
relations & productivity

GTRI Program, Proj...
27th IPMA World Congress – Dubrovnik, Croatia

Benefits to the Global Public and GTRI
• Reduced program risks
• More compr...
27th IPMA World Congress – Dubrovnik, Croatia

Conclusions
• The GTRI PMIT has proven to be a productive
approach to assur...
27th IPMA World Congress – Dubrovnik, Croatia

Useful Links
• NNSA
– http://nnsa.energy.gov/

• GTRI Fact Sheet
– http://w...
27th IPMA World Congress – Dubrovnik, Croatia

Thank you!

• David Pells – editor@pmworldjournal.net
• Miles Shepherd - mi...
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A Team-based Approach to Continuous Improvement in Program, Project and Portfolio Management: The U. S. Government’s Global Threat Reduction Initiative

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A Team-based Approach to Continuous Improvement in Program, Project and Portfolio Management
The U. S. Government’s Global Threat Reduction Initiative
by Russell D. Archibald, David L. Pells, Wayne Abba, Miles Shepherd, and Marc Zocher

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A Team-based Approach to Continuous Improvement in Program, Project and Portfolio Management: The U. S. Government’s Global Threat Reduction Initiative

  1. 1. A Team-based Approach to Continuous Improvement in Program, Project and Portfolio Management The U. S. Government’s Global Threat Reduction Initiative Russell D. Archibald, David L. Pells, Wayne Abba, Miles Shepherd and Marc Zocher 27th IPMA World Congress Dubrovnik, Croatia October 2013
  2. 2. 27th IPMA World Congress – Dubrovnik, Croatia The Global Threat Reduction Initiative (GTRI) • Global mission to protect society from terrorist use of nuclear or radiological materials: – from non-military sources – in an improvised nuclear device or bomb (IND) or radiological dispersal devices (RDD)- “dirty bomb” • 1,000 projects in over 70+ countries GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 2
  3. 3. 27th IPMA World Congress – Dubrovnik, Croatia National Nuclear Security Administration (NNSA) • Responsible for management and security of the USA’s – Nuclear Weapons – Nuclear non-proliferation, including GTRI – Naval reactor program. • 11 National Laboratories and agencies operated by private contractor firms GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 3
  4. 4. 27th IPMA World Congress – Dubrovnik, Croatia Global Threat Reduction Initiative - Three Primary Programs (portfolios of projects) GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 4
  5. 5. 27th IPMA World Congress – Dubrovnik, Croatia Accomplishments through 2012 • Converted or shutdown 85 HEU fueled research reactors; removed 3,500 kilograms of HEU and plutonium – enough for more than 135 nuclear bombs • Removed/stored 775 bombs’ worth of HEU and plutonium at the BN-350 reactor in Kazakhstan • Protected over 1,500 radiological buildings around the world containing millions of curies – enough for thousands of dirty bombs • Recovered over 31,000 disused radiological sources in the United States containing more than 1 million curies. GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 5
  6. 6. 27th IPMA World Congress – Dubrovnik, Croatia Save the Planet Urgency President Obama’s 2009 pledge in Prague & in 2010 to secure the highest at-risk nuclear materials within 4 years GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 6
  7. 7. 27th IPMA World Congress – Dubrovnik, Croatia GTRI Management Challenges • Truly effective program/project management • Single, integrated program management information system • Integrating many information systems and data used within government and private organizations • Satisfying financial controls of Executive Branch, Congress and Foreign Governments • Accelerating accomplishment at reduced cost GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 7
  8. 8. 27th IPMA World Congress – Dubrovnik, Croatia The GTRI G2 Information System • Developed rapidly in 2007 using Agile methods • G2 Project Team from GTRI HQ, various Laboratories, and private contractor • G2 Project was the first government project to receive the PMI Distinguished Project Award for 2010 GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 8
  9. 9. Global Threat Reduction Initiative Technical Evaluation Team Page 9
  10. 10. 27th IPMA World Congress – Dubrovnik, Croatia Evolution of the GTRI Governance and Management Methodologies • GTRI Headquarters has 3 Office Directors, 40 people: – North and South America plus Protect globally – Europe and Africa plus Convert globally – Former Soviet Union/FSU and Asia plus Remove globally • Office Directors handle diplomatic agreements and coordinate portfolios • Regional and country managers coordinate programs and projects within assigned areas • Field operations are directed and supervised by specific National Laboratories and work is performed by local contractors GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 10
  11. 11. Global Threat Reduction Initiative Technical Evaluation Team NNSA/GTRI Headquarters (May 2013) Page 11
  12. 12. 27th IPMA World Congress – Dubrovnik, Croatia Evolution of GTRI Project, Program & Portfolio Management 2007-10: Formation of Technical Evaluation Team (TET)-Periodic evaluation sessions with HQ, 3 Labs, and 5 industry experts in Washington DC. Release of the G2 info system. GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 12
  13. 13. 27th IPMA World Congress – Dubrovnik, Croatia GTRI Strategic Plan • Describes GTRI Mission, Goals, Structure and Expected Outcomes – in 32 pages • Outlines fundamental strategies for achieving goals in compliance with policies and directives of NNSA, Dept. of Energy, and all appropriate laws GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 13
  14. 14. 27th IPMA World Congress – Dubrovnik, Croatia GTRI Program Management Plan • Describes GTRI management organization, roles, requirements and policies • Provides top down P/PM framework for participating labs • Used for both management & communication Individual Labs prepared their own PMPs aligned with GTRI top-level PMP GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 14
  15. 15. 27th IPMA World Congress – Dubrovnik, Croatia Organizational Complexities increase Challenges DOE/NNSA programs/portfolios - National Lab projects GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 15
  16. 16. 27th IPMA World Congress – Dubrovnik, Croatia 2010-13: GTRI Project Management Improvement Team (PMIT) • 20 members: 4 HQ, 11 NNSA Labs and Sites, 5 industry experts • Formal Charter: Goal, Process, Tools, Conduct • Quarterly 2 day meetings at field sites • Identify and prioritize challenges and issues • Assign actions to resolve • Identify and share good practices • Learn from host organizations: case studies GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 16
  17. 17. 27th IPMA World Congress – Dubrovnik, Croatia PMIT Goal • Create a forum to network across labs and HQ, and between government and private industry, to share successful practices to further improve GTRI project management and business processes. GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 17
  18. 18. 27th IPMA World Congress – Dubrovnik, Croatia Five Independent Project Management Experts • Varied backgrounds: industrial, governmental, international, nuclear, professional associations and standards • Globally recognized authorities in the project/program/portfolio management field • Trusted team members (TET experience) • Authors of this paper GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 18
  19. 19. 27th IPMA World Congress – Dubrovnik, Croatia PMIT Accomplishments • • • • • • Engaged key stakeholders. Improved communications and teamwork. Identified and implemented process improvements. Shared good practices and lessons learned. Identified on-going issues and needs. Raised the profile of GTRI and project/program/portfolio management. • Stimulated improvements and more project management maturity within the national laboratories. • The PMIT is now recognized as a best practice GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 19
  20. 20. 27th IPMA World Congress – Dubrovnik, Croatia These results were achieved through: • Implementation of leading edge project, program, and portfolio concepts; • More comprehensive project planning and control processes; • Improved identification and management of risks and opportunities; • More attention to project management education, communications and team building; • More rapid organizational project management maturity; and • A more confident GTRI management team. GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 20
  21. 21. 27th IPMA World Congress – Dubrovnik, Croatia Improved Stakeholder Satisfaction The resulting accountability and visibility has gained further support for GTRI with the U. S. Congress and the Obama Administration Budget increased from $97 million in FY2006 to $466 million in FY2013 GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 21
  22. 22. 27th IPMA World Congress – Dubrovnik, Croatia Dramatically improved HQ – Lab relations & productivity GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 22
  23. 23. 27th IPMA World Congress – Dubrovnik, Croatia Benefits to the Global Public and GTRI • Reduced program risks • More comprehensive program and project planning; • P/PM aligned and consistent with globally recognized project management standards and best practices; and • Additional assurance that the conversion, removal, and protection projects are planned, managed and completed on time, within the budgets, and according to the high quality demanded GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 23
  24. 24. 27th IPMA World Congress – Dubrovnik, Croatia Conclusions • The GTRI PMIT has proven to be a productive approach to assure continuous improvement in the management processes used on this large and complex initiative. • This team approach might be highly effective for similar large, complex government-industry endeavours, including the use of independent experts as a part of the improvement team. GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 24
  25. 25. 27th IPMA World Congress – Dubrovnik, Croatia Useful Links • NNSA – http://nnsa.energy.gov/ • GTRI Fact Sheet – http://www.nnsa.energy.gov/aboutus/ourprogram s/nonproliferation/programoffices/officeglobalthre atreduction GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 25
  26. 26. 27th IPMA World Congress – Dubrovnik, Croatia Thank you! • David Pells – editor@pmworldjournal.net • Miles Shepherd - miles.shepherd@msp-ltd.co.uk GTRI Program, Project & Portfolio Management Abba, Archibald, Pells, Shepherd, Zocher Page 26

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