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Measuring Success: evaluate the Health of Your Clubs and Impact of Your Projects Part 4 of 6

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Measuring Success: evaluate the Health of Your Clubs and Impact of Your Projects Part 4 of 6

  1. 1. Measuring Success - Evaluation of Projects
  2. 2. Measuring Success - Evaluation of Projects Basic project concepts • Project supported by Club members? • What project outcome is required? • Is there a realistic scope of work? • Accurate data for a budget? • Who will do the work? • When will it be finished? • Will it be sustainable?
  3. 3. Measuring Success - Evaluation of Projects Essential forms of evaluation • Evaluate the project scope • Review the budget • Make a judgement • Analyse • Assess • Consider alternatives • Measure progress
  4. 4. Measuring Success - Evaluation of Projects Evaluation stages • Initial Stage Understand the project. Member’s involvement. Initial evaluation before application. • Interim Stage Understand approval conditions. Visit the site. Review & measure progress to approve payments • Final Stage Check that all work is actually complete. Prepare final report. Review sustainability equation. Well done.
  5. 5. Measuring Success - Evaluation of Projects Evaluation Support • Rotary Foundation Cadre Rotarians with specific skills review all humanitarian projects. They carry out site visits, interim visits and final audits. • Rotary Australia World Community Service (RAWCS) Australia wide organisation assisting Clubs to carry out all types of projects that can be supported by funding all around the world.
  6. 6. Measuring Success - Evaluation of Projects Best Practice • Use experience of members in your Club • Keep the concept simple • Ensure continuity of Club support for long term projects • Maintain regular reporting systems • Visit the project site - photos • Evaluate the sustainability equation
  7. 7. Measuring Success - Evaluation of Projects NEW MEMBERS Promote Club initiatives for introducing new members PUBLIC AWARENESS Publicity, advertising showcase projects to the Community INVOLVEMENT Training & information on ALL Rotary Programs & Club projects NEW PROJECTS get members involved, provide leadership to RETAIN members
  8. 8. Measuring Success - Evaluation of Projects Summary • Maintain constant evaluation of your project. Record keeping is vital • Was all the effort justified? • Ensure members get “hands on” and become engaged on the project • Publicise successful Club projects in your Regional Magazine

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