Managing Problems and Rule Violations During Exchange

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Presentation given by Ekkehard Musick at the 2013 Youth Exchange Officers Preconvention Meeting in Lisbon, Portugal.

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Managing Problems and Rule Violations During Exchange

  1. 1. Pre-Convention Lisboa, Portugal 2013 Managing Problems and Rule Violations during Exchange Ekkehard Musick, District 1800, Germany
  2. 2. Pre-Convention Lisboa, Portugal 2013 „The most important experience in this year has been, to become a part of Rotary International. Since my parents are no Rotarians, it was only here in India that I really began to understand the philosophy of this organisation and I am deeply impressed by the work in the field. I had a chance to actively take part in different local Rotary Club projects and I have learned a lot. I came to India with my wish to help and to make the world a better place – but I had to accept that this is not so easy. But with Rotary International, with people who have the same ideas and aims, this seems possible. Every single day I am once again so grateful I had a chance to become a part of Rotary International and to become a part of this wonderful country... Letters from Abroad
  3. 3. Pre-Convention Lisboa, Portugal 2013 „I am sooo glad, I was brave enough to go on exchange, to take this important step in my life... And I hope I will not wake up from this dream too soon“ „I have really enjoyed my exchange year and have made many, many friends. It is incredible, to see the many things you learn during your exchange. I am so thrilled by the lovely people here, the cool parties, the delicious food. All in all you can say that I have learned to understand another culture and to become a part of it. But most important – I have learned about myself and have got a new respect and love for my home country as well. I now have two home countries...“
  4. 4. Pre-Convention Lisboa, Portugal 2013
  5. 5. Pre-Convention Lisboa, Portugal 2013 Inbound: Expectations & „Accidents“ • Host Club: „we are so thrilled...“ • Host Parents: „we so much want to host“ • Host fam.siblings: „oh great, I always wanted to have a brother/sister“ • District:“it is such a good programme“ • Misunderstanding of culture • Homesickness • Boredom; disinterest • Jealousy, Psychology • Wish to see more of host country/continent(internet contact to other innies) • family of exchangees • alcohol, drugs • Breach of law • Love • Poor support by RC
  6. 6. Pre-Convention Lisboa, Portugal 2013
  7. 7. Pre-Convention Lisboa, Portugal 2013 InboundCounsellor YEO Inbd Coordinator District Chair Host Family RYEX WarnSys School
  8. 8. Pre-Convention Lisboa, Portugal 2013 InboundCounsellor YEO Inbd Coordinator District Chair Host Family RYEX WarnSys Problems that might also come down the line(or from sending side): Placement problematic Youth Protection Concern Insurance concerns Consequence: direct action up the line School
  9. 9. Pre-Convention Lisboa, Portugal 2013 InboundCounsellor YEO Inbd Coordinator District Chair Host Family RYEX WarnSys and RYEX ReacSys Urgent request for support Sending District Sending Club Sending FamilySchool
  10. 10. Pre-Convention Lisboa, Portugal 2013
  11. 11. Pre-Convention Lisboa, Portugal 2013 Communication during the exchange double check system works, message received  no reproach, no accusations, mutual trust Acceptance both sides are doing their best Aim: to save the exchange  never direct family :family conflict solution  never Early Return before „Yellow Card“ Yellow Card with signed Code of Conduct (Club level) Sharing Code of Conduct paper with Sending Side
  12. 12. Pre-Convention Lisboa, Portugal 2013
  13. 13. Pre-Convention Lisboa, Portugal 2013 Where to go from here?  Let us install or improve the communication lines  trained Counsellors keep intensive contact to Inbound- to Host Family- to the school Host Families are not left alone with problems  Sending ROTARY side is informed at an early stage of upcoming problems And perhaps we are prepared to have a closer look at the rules – they have served well for about 30 years. Are they still the very best we

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