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Lifecycle of a Service Project (Part 2): Planning and Organizing


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Rotary International is pleased to present this five-part webinar series to support the Rotary family in producing sustainable service projects.

This slide deck, from part two in the webinar series, highlights different strategies, best practices, and Rotary resources available to help clubs and districts undertake successful, sustainable service initiatives, using real-life examples from Rotarians.

Highlights include:

• Learn how to conduct a community needs assessment, and how to select a service project

• Evaluate how the service project ties into your club or district’s goal

• Understand the importance of building measurement, evaluation, and sustainability into your service project

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Lifecycle of a Service Project (Part 2): Planning and Organizing

  1. 1. Lifecycle of a Service Project (Part 2): Planning and Organizing Rotary International 19 November 2013 #Connect4Good
  2. 2. #Connect4Good WELCOME TO THE WEBINAR Sheena Lilly Coordinator, Regional Membership Plans Membership Development NOV 2013
  3. 3. SERVICE PROJECT OVERVIEW #Connect4Good NOV 2013
  4. 4. LEARNING OBJECTIVES #Connect4Good During today’s webinar you will:  Understand the importance of good planning for the success of a service project  Learn about tools available to help your club plan your project  Hear real-life examples of Rotary service projects and lessons learned NOV 2013
  5. 5. PARTICIPATING IN THE WEBINAR #Connect4Good Getting connected to audio Use the Audio pod to select Use Telephone - or Use Mic & Speakers * To improve sound quality, please close all unnecessary programs such as email, MS Office, etc. If you have a cellular device, please move it away from your computer. NOV 2013
  10. 10. LIFECYCLE OF A SERVICE PROJECT #Connect4Good NOV 2013
  11. 11. LIFECYCLE OF A SERVICE PROJECT #Connect4Good NOV 2013
  12. 12. LIFECYCLE OF A SERVICE PROJECT #Connect4Good NOV 2013
  13. 13. ROTARY CLUB CENTRAL #Connect4Good NOV 2013
  14. 14. #Connect4Good ROTARY SHOWCASE NOV 2013
  15. 15. COMMUNITY ASSESSMENT #Connect4Good NOV 2013
  16. 16. COMMUNITY ASSESSMENT #Connect4Good • Remember for your assessment – – – – Listen to community with an open mind Ask community members what skills they desire Do not make any promises Identify community strengths and members in community to work with you NOV 2013
  17. 17. FINDING PARTNERS #Connect4Good • Why find partners? – Partnering can help lower the cost of a project – Help to build the capacity of the club NOV 2013
  18. 18. SUSTAINABILITY #Connect4Good • What is sustainability? – Providing long-term solutions to community needs that the benefiting community can maintain after grant funding ends – Will this community be able to provide this service to themselves in one year? 5 years? 10 years?! NOV 2013
  19. 19. MEASUREMENT & EVALUATION • • • • #Connect4Good Keep it simple Try to build on each project Learn lessons from data If working with partner organization-ask for help in building measurement and evaluation capacity NOV 2013
  20. 20. MEASUREMENT & EVALUATION #Connect4Good • Data is only as useful as you make it • Use data to help you plan your next project • Always think about “lessons learned” NOV 2013
  21. 21. POLL NOV 2013
  22. 22. Meet our panelists NOV 2013
  23. 23. MEET OUR PANELISTS #Connect4Good Tonya Gamble Rotary Club Past President Eagle River Area Rotary Club, Eagle River, Alaska, USA D5010 NOV 2013
  24. 24. MEET OUR PANELISTS #Connect4Good Andre Brandmuller Club President President of Middelburg Rotary Club, Middelburg, South Africa D9400 NOV 2013
  25. 25. Tell us about your experience NOV 2013
  26. 26. TELL US ABOUT YOUR EXPERIENCE #Connect4Good • Developed goals • Developed vision • Do one “signature community project” NOV 2013
  27. 27. TELL US ABOUT YOUR EXPERIENCE #Connect4Good • Identified need by talking with fellow Rotarian who worked with children with special needs • Used goals identified to earlier to meet need of community NOV 2013
  28. 28. THE PLANNING STAGE #Connect4Good • Land identified • Not many children used park • Park was run by municipality NOV 2013
  29. 29. TELL US ABOUT YOUR EXPERIENCE #Connect4Good NOV 2013
  30. 30. THE PLANNING PROCESS #Connect4Good NOV 2013
  31. 31. THE PLANNING PROCESS #Connect4Good NOV 2013
  32. 32. SUSTAINABILITY #Connect4Good NOV 2013
  33. 33. SUSTAINABILITY #Connect4Good NOV 2013
  34. 34. TAKEAWAYS • • • • • #Connect4Good Set club goals Community need is most important Don’t be afraid of the budget Be flexible Thank all who were involved NOV 2013
  35. 35. POLL NOV 2013
  36. 36. TELL US ABOUT YOUR EXPERIENCE #Connect4Good NOV 2013
  37. 37. THE PLANNING PROCESS #Connect4Good • Heard about needs in media • Need for training with teachers was great • Still needed to confirm with community NOV 2013
  38. 38. THE PLANNING PROCESS #Connect4Good NOV 2013
  39. 39. THE PLANNING PROCESS #Connect4Good • Partnering is important • Personal relationships are key • Meeting in person, when possible, is the best way to go • If you can’t meet in person, talk as much as possible NOV 2013
  40. 40. SUSTAINABILITY #Connect4Good • Sustainability is important – Having the buy in of the host community is critical – International partner cannot understand need of the host without asking – Bringing host and international partners together is part of creating sustainable projects NOV 2013
  41. 41. SUSTAINABILITY #Connect4Good • Vocational Training Teams (VTT) were sent to both US and South Africa • Programme was jointly implemented by 2 teams • Programme was custom made to fit needs of community NOV 2013
  42. 42. SUSTAINABILITY #Connect4Good NOV 2013
  43. 43. SUSTAINABILITY #Connect4Good • Individual member who has passion • Certain amount of knowledge about subject • Champion for change NOV 2013
  44. 44. TAKEAWAYS • • • • #Connect4Good Nothing is without challenges VTT is a great opportunity (2 if possible) Communication between partners is essential Needs of the host community are crucial NOV 2013
  45. 45. EVALUATION & PROMOTION #Connect4Good NOV 2013
  46. 46. Recap: Organizing and Planning NOV 2013
  47. 47. IDENTIFYING CLUB GOALS • • • • #Connect4Good Identify goals for your club Write goals down so you don’t forget them Identify a vision for your club Include all members of your club in this activity. NOV 2013
  48. 48. COMMUNITY ASSESSMENT #Connect4Good • Assessments can be informal-conversations among people in the community • Don’t only ask about materials but also what skills can be developed • Formal examples of community assessments can be surveys, formal focus groups and asset inventories. • Assess community needs and strengths NOV 2013
  49. 49. OTHER TOOLS #Connect4Good • Find a partner: • Look for project ideas or to get knowledge from other Rotarians at • Community at NOV 2013
  50. 50. MEASUREMENT, EVALUATION & SUSTAINABILITY #Connect4Good • Measure-Simple measurements are fine, especially when beginning a project • Evaluate-What worked? What didn’t work? How can this help me in the future? • Sustainability-Long lasting impact on the community NOV 2013
  51. 51. Your service project tips #Connect4Good NOV 2013
  52. 52. Questions #Connect4Good NOV 2013
  53. 53. Thank you for attending today’s webinar! Register for upcoming webinars and view recordings here: NOV 2013