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Lifecycle of a Service Project (Part 5): Evaluation and
Promotion
Rotary International
20 May 2014
#Connect4Good
May 2014
WELCOME TO THE WEBINAR #Connect4Good
Sheena Lilly
Coordinator, Regional Membership Plans
Membership Development
A...
May 2014
During today’s webinar
you will:
• Learn more about why evaluation
is important to project success
• Hear tools a...
May 2014
PARTICIPATING IN THE WEBINAR #Connect4Good
Getting connected to audio
Use the Audio pod to select Use
Telephone
-...
May 2014
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
May 2014
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
May 2014
EVALUATING YOUR PROJECT
What is Monitoring & Evaluation, and why is it
important?
– Monitoring is review that tak...
May 2014
EVALUATING YOUR PROJECT
When does monitoring and
evaluation start?
– Monitoring and evaluation truly
begins at th...
May 2014
EVALUATING YOUR PROJECT
What does Rotary expect?
– Funded –
• Reports must include total number of beneficiaries
...
May 2014
EVALUATING YOUR PROJECT
What does a good monitoring and evaluation
plan look like?
1. Less is more
2. Measures ma...
May 2014
PROMOTING YOUR PROJECT
Why should we promote our project? How is
evaluation connected to promotion?
– Promoting y...
May 2014
PROMOTING YOUR PROJECT
What resources can help me document and
promote my project?
• Fellow Rotarians/club and di...
May 2014
POLL
MAY 2014
Meet our panelists
May 2014
MEET OUR PANELIST #Connect4Good
Tristam Johnson
Rotary Club of Brattleboro
Sunrise, Vermont, USA
District 7870
May 2014
MEET OUR PANELIST #Connect4Good
Michael Barrington
Rotary Club of
Concord, California, USA
District 5160
MAY 2014
Evaluation and promotion in your projects
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
Monitoring Evaluation
Timing Takes places continually throughout
proj...
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
MAY 2014
Cadre perspectives
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
May 2014
ADDITIONAL ROTARY RESOURCES #Connect4Good
Rotary.org resources
• Rotary Club Central
• Showcase
• Rotary Grants
•...
MAY 2014
Your service project tips
#Connect4Good
MAY 2014
Questions
#Connect4Good
MAY 2014
Thank you for attending today’s webinar!
Register for upcoming webinars and view recordings here:
www.rotary.org/...
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Lifecycle of a Service Project (Part 5): Evaluation and Promotion

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Rotary International is pleased to present this five-part webinar series to support the Rotary family in producing sustainable service projects.

The series will highlight different strategies, best practices, and Rotary resources available to help clubs and districts undertake successful, sustainable service initiatives, using real-life examples from Rotarians.

In this webinar (part 5 in the series) :

• Learn about the importance of comparing project outcomes to original goals, and how to capitalize on lessons learned
• Understand how to evaluate your project and maximize its sustainability
• Learn about available Rotary resources to help you share your service project story with the world

Published in: Government & Nonprofit
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Lifecycle of a Service Project (Part 5): Evaluation and Promotion

  1. 1. Lifecycle of a Service Project (Part 5): Evaluation and Promotion Rotary International 20 May 2014 #Connect4Good
  2. 2. May 2014 WELCOME TO THE WEBINAR #Connect4Good Sheena Lilly Coordinator, Regional Membership Plans Membership Development Adam Arents Supervisor, Learning Technology Learning and Development
  3. 3. May 2014 During today’s webinar you will: • Learn more about why evaluation is important to project success • Hear tools and tips for how to evaluate you project • Learn how to effectively promote your project LEARNING OBJECTIVES #Connect4Good
  4. 4. May 2014 PARTICIPATING IN THE WEBINAR #Connect4Good Getting connected to audio Use the Audio pod to select Use Telephone - or - Use Mic & Speakers * To improve sound quality, please close all unnecessary programs such as email, MS Office, etc. If you have a cellular device, please move it away from your computer.
  5. 5. May 2014 LIFECYCLE OF A SERVICE PROJECT #Connect4Good
  6. 6. May 2014 LIFECYCLE OF A SERVICE PROJECT #Connect4Good
  7. 7. May 2014 EVALUATING YOUR PROJECT What is Monitoring & Evaluation, and why is it important? – Monitoring is review that takes place during a project – Evaluation is a timely and comprehensive look at the project during implementation and after the project is completed – Why does it matter?
  8. 8. May 2014 EVALUATING YOUR PROJECT When does monitoring and evaluation start? – Monitoring and evaluation truly begins at the project design phase – Determine what you want to do and how you can have an impact through a community needs assessment • Then figure out how you can measure it
  9. 9. May 2014 EVALUATING YOUR PROJECT What does Rotary expect? – Funded – • Reports must include total number of beneficiaries plus one standard measure selected at the time of application • Up to 10% of budget allowed for monitoring and evaluation costs – Unfunded – • There are no formal requirements, but it is still a best practice to collect and report monitoring and evaluation data
  10. 10. May 2014 EVALUATING YOUR PROJECT What does a good monitoring and evaluation plan look like? 1. Less is more 2. Measures match core project components 3. Measures tie directly with the project’s anticipated impact 4. Mixture of types of measures 5. Resources are dedicated to monitoring and evaluation activities
  11. 11. May 2014 PROMOTING YOUR PROJECT Why should we promote our project? How is evaluation connected to promotion? – Promoting your project is your opportunity to tell Rotary’s story – Use your monitoring and evaluation data to document success and provide tangible proof of your accomplishments
  12. 12. May 2014 PROMOTING YOUR PROJECT What resources can help me document and promote my project? • Fellow Rotarians/club and district officers • Club and district newsletters • Rotary Public Image Coordinators • Rotary systems • Brand Center • Rotary Showcase • Social media
  13. 13. May 2014 POLL
  14. 14. MAY 2014 Meet our panelists
  15. 15. May 2014 MEET OUR PANELIST #Connect4Good Tristam Johnson Rotary Club of Brattleboro Sunrise, Vermont, USA District 7870
  16. 16. May 2014 MEET OUR PANELIST #Connect4Good Michael Barrington Rotary Club of Concord, California, USA District 5160
  17. 17. MAY 2014 Evaluation and promotion in your projects
  18. 18. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good Monitoring Evaluation Timing Takes places continually throughout project implementation Assess the entire cycle Purpose Represents an integral part of project management Reviews achievements of the project and examines if the plan was the best one to achieve the expected outcomes Focuses on project implementation comparing actual deliverables with what was planned Measures achievements plus positive/negative and unintended effects Looks for lessons learned from both success and failure; looks for best practices that can be applied elsewhere Facilitator Usually done by those directly involved in the project Can be conducted by an independent outsider who can be impartial in consulting with project staff Practical differences between monitoring and evaluation
  19. 19. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  20. 20. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  21. 21. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  22. 22. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  23. 23. MAY 2014 Cadre perspectives
  24. 24. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  25. 25. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  26. 26. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  27. 27. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  28. 28. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  29. 29. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  30. 30. May 2014 TELL US ABOUT YOUR EXPERIENCE #Connect4Good
  31. 31. May 2014 ADDITIONAL ROTARY RESOURCES #Connect4Good Rotary.org resources • Rotary Club Central • Showcase • Rotary Grants • Brand Center • Global grant materials – Grant Management Manual – Global Grant Monitoring and Evaluation Plan Supplement
  32. 32. MAY 2014 Your service project tips #Connect4Good
  33. 33. MAY 2014 Questions #Connect4Good
  34. 34. MAY 2014 Thank you for attending today’s webinar! Register for upcoming webinars and view recordings here: www.rotary.org/webinars

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