1. Creating Mini Projects
to Enhance Member
Engagement
Tuesday, June 13, 2017

2. Hi there Amy

3. Hello y Hola Mario

4. Stand up if…
if you think your club could improve its
membership retention
if you think your club could be doing
more service projects to benefit your
community
if you think your club’s meetings could
be more impactful

5. Today we’ll cover…
In-meeting projects
Examples
How to do them
How they’ve affected our club
A new type of membership
Leveling up

6. What is an in-meeting project?
In-meeting projects...
Are time-limited
Are Productive
Require planning (Champion)
Produce Results

7. Party bags to-go
were decorated and
stuffed with party
supplies, cake mix
and candles. The
bags were donated
to the food pantry
for clients to host
special celebrations.
Body copy
Party Bags-to-Go

8. Dictionaries

9. Now let’s see some
projects in
ACTION!
A Closer Look

10. So What Do We Need to Consider
Budget
Timing
Communication
Hands-on-Deck
Beneficiaries
Clean-up
Set-up
Invite media
Invite guests
Friendraiser

11. We have gained…
1. New Members
2.New Membership Types
3.Retention
Benefits and Results: The Big 3

12. Purpose: to ENGAGE and
ATTRACT new ACTIVE
members.
MUST include an
ASK/INVITE to join
MUST have a plan for
FOLLOW UP
Friendraiser: An Open House Concept
Send a THANK YOU

13. new members
Membership Stats
younger crowd
more women
stabilization of retention

14. Service Member
Attends 1 regular meeting per month
Provides 16.25 hours of service outside
of the club meetings
Pays regular dues
Pays for actual meals
Is a Sustaining Member

15. Service Member

16. Service Member

17. Retention
2015-16 88%
2016-17 95%
7%

18. Retention Stabilization
2012 42 members
2013 43 members
2014 41 members
2015 42 members
2016 41 members

19. The survey says…
We wanted to know…
How do we FEEL about Rotary?
Is Rotary time well spent?
How do in-meeting projects affect our
membership?

20. Survey Results
72%IMPs made them feel
MORE ENGAGED in the
club
62%said they are MORE
LIKELY to bring a
GUEST on an IMP day
92%said the IMPs
POSITIVELY effected
their ENGAGEMENT in
Rotary

21. I love working together
with my fellow
Rotarians and
accomplishing
something tangible.
These projects
positively effect those
who are receiving the
items and we can all
feel good about that!

22. I think they not only
do good for our
community but
create ways to "break
the ice" with other
members you might
not normally sit
with/talk with.

23. Productive time
spent doing
something positive
for someone else
with no personal
recognition.

24. $100 budgeted per new member for next year
Example 2016-17
7 new members = $700 budgeted
Level Up: Rookie Year Challenge
New members can pool money and cannot work alone
Project must be hands-on (maybe an IMP?)
PURSUE YOUR ROTARY
DREAM!
Cannot just donate the money

26. Questions?
Amy Luckiewicz amy_lynn37@yahoo.com
@underwateramy37 underwateramy
Mario Portillo
mario.portillo@yahoo.com
@MarioPortillo
www.wakefieldrotaryclub@yahoo.com
@wakefieldrotary rotary7930

27. This presentation and others
from throughout the convention
are available through the
convention mobile app and on
SlideShare at
www.SlideShare.net/Rotary_International.

28. Rate this session in the
Rotary Events app,
available in your Apple or
Android app store.

29. New Membership Options
for Busy Volunteers
Regular Member
Attend a minimum of 50% of our weekly meetings
You choose your service hours
Yearly Cost
$60 one-time startup fee
$150 annual dues
$100 donation to the Rotary Foundation
$750 lunch (50 meetings/yr x$15)
Membership Benefits
Opportunities for hands-on local and international humanitarian service projects
Your membership is international, you can visit any club in the world
Professional Networking, fellowship and leadership development
Access to Rotary Fellowships and Affinity Groups
Attend regional and international conferences and events
Orientation and one-on-one mentoring
Speaker and special presentations at luncheon meetings
Service Member
Attend a minimum of 1 meeting/month
Complete a minimum of 16.25 volunteer hours/yr
Yearly Cost
$60 one-time startup fee
$150 annual dues
$100 donation to the Rotary Foundation
$180 lunch (12 meetings/yr x$15)
Your lunch meals are
pre-billed. If you miss a
meal and make it up at
another club or online,
you will be credited back
your meal expense $15
per meal.
We break bills down to
quarterly payments for
your convenience.
$265/quarter 1st year
$250/quarter a er 1st year
$122.50/quarter 1st year
$107.50/quarter a er 1st year
Questions? Contact us at wakefieldrotaryclub@yahoo.com or (781)245-5131

30. Rotary International, Our Club and
The Rotary Foundation
Rotary is an organization of business and professional leaders united worldwide who provide humanitarian
service, encourage high ethical standards in all vocations, and help build goodwill and peace in the world.
There are 1.2 million Rotarians in 160 countries worldwide. The first Rotary Club was founded in Chicago,
Illinois in 1905 by an attorney named Paul Harris and several of his colleagues. The name “Rotary” was
derived from the early practice of rotating meetings among each of the members’ offices. The Rotary motto is
“Service above self”. The Wakefield Rotary Club has been serving the local and international communities
since 1922. We meet each Tuesday at noon at Harrington's Restaurant on Water Street.
Connect with us! www.wakefieldrotaryclub.org
Facebook.com/WakefieldRotaryClub
Facebook.com/RotaryDistrict7930
@WakefieldRotary
@Rotary7930
Our Rotary
Foundation Supports
Peace and Conflict
Resolution
Disease Prevention
and Treatment
Water and
Sanitation
Maternal and Child
Health
Basic Education and
Literacy
Economic and
Community Development
Local Projects International Projects
Wakefield Police K9 Project Polar Plunge for polio eradication
dictionaries for every 3rd grader Dominican Republic school supplies
food pantry food drives Philippine medical mission
Mental Health First Aid classes hosting international graduate students
military veteran support peace building with Irish and Israeli teens
child abuse prevention classes Heifer International financial support
Beebe Library support Honduras water and sanitation project
Wake-Up Coalition sponsor South American dental equipment

31. Member Engagement:
In-Meeting Projects and More Fun
In-meeting service projects are a great way to increase member engagement. When
planning your service projects, consider:
1. Budget: Are there any costs associated with these projects?
2. Timing: Projects must be short and achievable in your meeting timeframe.
3. Hands-on-Deck: Will members all have a role in the project? Is there enough to
do to allow for everyone to participate?
4. Beneficiaries: Who will receive your completed projects? How will the items get
to their intended destination?
5. Clean-up: Be sure to allow for clean-up time, or ask a few to stay later. Bring your
own trash bags so as to not overwhelm your venue.
6. Set-up: How will you transition from your meal to the project (ie: clean off work
space, set up the project, etc.)?
7. Invite guests: Project meetings are the perfect time to invite potential members!
IncreastMemberEngagement
Some Projects to Consider
Club Service Day: Update all of your banners with new flags, Paul
Harris names, personal recognition, website bios, and club-based items.
9/11 Service: Skip a meeting and deliver breakfast, lunch, and dinner to
your community first responders on September 11th.
Safety Kits: Build safety kits
to highlight trick-or-treating
safety. Deliver them to the
police and elementary
schools for Halloween.
Sox for Vets: Many clubs
collect socks for veterans.
Build your club’s collection
boxes and let members get
creative!

32. Wicked Fun In-Meeting Service Projects
Holiday Cookies: Ask all members to bring in 2 dozen cookies. Have members
separate and vary the cookies into appropriate portions, label with a sticker and
deliver to Elder Services.
Warm Kits: Create a packing line and stuff resealable bags with items to keep
homeless people warm in the winter including lip balm, hats, gloves, socks,
mylar blankets, dental supplies, and more. Deliver to your local shelter.
Party Bags: Many clubs donate food
items to the food pantry, but what do food
pantry clients do when they want to
celebrate a special occasion? Decorate
and pack birthday party bags complete
with table cloths, party supplies, cake mix,
candles and frosting!
Project Linus: Pre-cut fabric for no-sew
blankies and let your members tie the
knots. Deliver to your local Emergency
Room or contact Project Linus to find your
local chapter.
Happy Birthday: Celebrate your club’s
birthday with a food drive. Ask members to
bring in an item. Use the time to
package and sort the items by category
and deliver to your local food pantry.
Bathroom Kits: Similar to the warm kits,
pack bathroom and toiletry supplies for
local shelters including hygiene products, flip-flops, soaps, and shampoo.
Paracords: Learn and teach members how to make paracord bracelets and
deliver them to your local Veterans Services Agent.
Herb/Veggie Starter Kits: Ask members to bring in 1 packet of seeds for their
favorite herb or vegetable. Members can decorate 4”-6” clay pots with acrylic paint
(it dries fast) and seal with Modge Podge. Deliver the seed starter kits with potting
spoil to a local summer camp and have the kids plant their own gardens.

33. Wicked Fun In-Meeting
Service Projects
Projects to Consider
Project Labels: Does your club do a
dictionary project? How about a book
donation? Use club time to place book
plates on the inside covers
Valentines for Troops: Bring in
markers, stickers, stamps and all kinds
of art supplies. Ask members to person-
ally create a Valentine for our active duty
service men and women with a personal
note. Don’t forget the envelope and
“Made with love by Rotary” sticker to
seal it! Send them by mail to HugsforSoldiers.org.
Home-Made Soup: Ask members to bring in the recipe and ingredients to make a
home-made soup (including the fresh vegetables). Pack them neatly and deliver
to the Senior Center or Food Pantry for their clients to take home that day.
3 Cheers: Make hand-made signs supporting your town’s upcoming event,
Special Olympics, Relay for Life, road race, etc.
Ramp Up the Fun
Ramp up the fun in your club by hiring or inviting a speaker to teach the members
a new skill or talent such as:
Got More Ideas?
Send your ideas to Amy Luckiewicz at rotary7930publicimage@yahoo.com.
 soap making
 ancestry investigating
 how to get published
 cooking healthier
 basic car maintenance
 extreme couponing
 paranormal research
 upcycle household items
 balloon animals
 magic or coin tricks
 a foreign language primer
 cupcake decorating

34. Membership Coach: How to Calculate the
Cost of a Service Member
A Service Member is defined differently club-to-club. Generally, a Service Member:
 attends a portion of regular meetings and volunteers for other projects
 has the same rights and voting privileges as a “regular” member
 is more affordable because of food costs
To calculate the cost of a Service Member for your club, please complete:
How many times does your club meet annually? _____(A)
About how long in hours is each meeting? _____(B)
Total hours in meetings annually (A x B)? _____(C)
To not violate your by-laws, a Service Member must meet or serve for at LEAST one half of the
total meeting time. It is suggested that you require 1 meeting monthly and the remaining time is
required volunteer time. See sample.
How many meetings will a Service Member be required to attend/year _____(D)
How many hours in meetings will a Service Member be required to attend/year _____(E)
(this number is D x B)
How many volunteer hours does a Service Member have to complete/year _____(F)
(half of C minus E)
What is the cost per meal for your club _____(G)
What is your club’s Annual Dues total (including RI and District) _____(H)
Suggested gift to The Foundation (if any) _____(I)
Start-up fees (if any) _____(J)
Annual Cost for Service Member Calculation
_____ Annual Dues total (H) note this number is the same for all members
+ _____ Annual Meals Cost (D x G)
+ _____ Rotary Foundation annual gift (I)
+ _____ Start-up fees (J)
TOTAL ANNUAL COST _______________ REQUIRED VOLUNTEER
QURTERLY COST _______________ ANNUAL HOURS (F) ______________