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Academic writing in English: Communicating with journals

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How to write a cover letter and respond to reviewers

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Academic writing in English: Communicating with journals

  1. 1. Communicating with Journals Prof. Dr. Ron Martinez PRPPG7000 - Academic Writing in English
  2. 2. Syllabus outline • 15/08 - Introduction • 22/08 - IMRaD, Most common errors, electronic tools • 29/08 - Strategic planning for your article: CARS and other approaches • 05/09 - Title, Abstract e Introduction • 12/09 - Writing your Introduction • 19/09 - Coherence, cohesion and clarity, and use of authorial voice • 26/09 - (Introduction due) The Results section • 03/10- No class (SIEPE) • 10/10 - The Discussion section • 17/10 - Discussing and Concluding • 24/10 - Writing (no class) • 31/10 - Plagiarism (Students exchange articles) • 07/11 - Predatory journals • 14/11 - (Feedback due) The submission process
  3. 3. Today... •Brief recap of last week (predatory journals) •Cover letters •Responding to reviewers •How to submit your article (1st draft!)
  4. 4. October 30, 2017 By Gina Kolata
  5. 5. Cover letters
  6. 6. Usually required (sometimes in a electronic form) "Each manuscript is to be accompanied by an electronic cover letter outlining the basic findings of the paper and their significance."
  7. 7. Usually required (sometimes in a electronic form) "Each manuscript is to be accompanied by an electronic cover letter outlining the basic findings of the paper and their significance."
  8. 8. Usually required (sometimes in a electronic form) "Each manuscript is to be accompanied by an electronic cover letter outlining the basic findings of the paper and their significance."
  9. 9. Cover letters: what we will focus on today... 1. Why is a cover letter important? 2. What is a typical structure? 3. Important tips 4. Example
  10. 10. Why important?
  11. 11. Why important? • First impression! (Extra care with English/Portuguese)
  12. 12. Why important? • First impression! (Extra care with English/Portuguese) • Your chance to “sell” to the editor
  13. 13. Why important? • First impression! (Extra care with English/Portuguese) • Your chance to “sell” to the editor • State that your submission is original and has no conflicts of interest
  14. 14. Why important? • First impression! (Extra care with English/Portuguese) • Your chance to “sell” to the editor • State that your submission is original and has no conflicts of interest • Mention it comes from a thesis/dissertation (if already published)
  15. 15. Why important? • First impression! (Extra care with English/Portuguese) • Your chance to “sell” to the editor • State that your submission is original and has no conflicts of interest • Mention it comes from a thesis/dissertation (if already published) • Write it carefully, show it to others (CAPA can help, too)
  16. 16. Cover letters: typical structure 1.Brief summary of the research 2.Why important (What’s new?) 3.Why you chose this journal 4.Declaration that you have not submitted elsewhere 5.(sometimes) Recommended reviewers - or even ones you would prefer to avoid (e.g. due to conflict)
  17. 17. Personal example
  18. 18. 1 2 3 • Brief (1-sentence) summary of research • Why important (and what’s new) • Why this journal 1 2 3
  19. 19. On our site: Cover Letter Template (Word)
  20. 20. How to (not) reply to reviewers
  21. 21. Coming soon to your email inbox...
  22. 22. Good news? Read and decide...
  23. 23. How to (not) reply to reviewers DON’T • Be defensive • Reply to every single point • Automatically agree with all criticisms • Reply with “emotion” DO
  24. 24. How to (not) reply to reviewers DON’T • Be defensive • Reply to every single point • Automatically agree with all criticisms • Reply with “emotion” DO • Start by thanking the reviewers • Reply to key comments • If you don’t agree, then stand ground! • Respond specifically and in an organized way
  25. 25. On our website...
  26. 26. First say thanks
  27. 27. Briefly describe what you did
  28. 28. It may take a while, but you’ll get there!
  29. 29. Dooley & Sweeny (2017): Key findings
  30. 30. Dooley & Sweeny (2017): Key findings • Those with less experience wait editor decision most anxiously
  31. 31. Dooley & Sweeny (2017): Key findings • Those with less experience wait editor decision most anxiously • Those with least experience sometimes overconfident
  32. 32. Dooley & Sweeny (2017): Key findings • Those with less experience wait editor decision most anxiously • Those with least experience sometimes overconfident • Having at least one “success” makes the wait easier
  33. 33. Dooley & Sweeny (2017): Key findings • Those with less experience wait editor decision most anxiously • Those with least experience sometimes overconfident • Having at least one “success” makes the wait easier • First author(s) may feel most anxious due to “investment”
  34. 34. Dooley & Sweeny (2017): Key findings • Those with less experience wait editor decision most anxiously • Those with least experience sometimes overconfident • Having at least one “success” makes the wait easier • First author(s) may feel most anxious due to “investment” • Moderating variable is the “importance” of the manuscript
  35. 35. Dooley & Sweeny (2017): Key findings • Those with less experience wait editor decision most anxiously • Those with least experience sometimes overconfident • Having at least one “success” makes the wait easier • First author(s) may feel most anxious due to “investment” • Moderating variable is the “importance” of the manuscript • Those more familiar with the “cycle” of publication less likely to give up
  36. 36. Dealing with rejection
  37. 37. Now onto your final assignment...
  38. 38. Final grade = Participation (15%), Introduction (35%), Final Article (50%) Remember...
  39. 39. How to submit 1. By 01/02/2019, you will send two emails: 1. One email to your “orientador” with your article and the link (online) for him/her to evaluate your article. (As complete as possible.) 2. Another email to prppg7000duvidas@gmail.com (Assunto: “Artigo Final”) 2. Your “orientador” must complete the evaluation by 15/02/2019. 3. You should receive final grades by the end of March.
  40. 40. THANKS FOR THE MEMORIES!

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