Discover Kanban - A visual management tool to keep up with the team's workflow

1. OCTO Part of Accenture Digital © 2019 - All rights reserved Discover Kanban A visual management tool to keep up with the team's workflow Romain Vailleux @rvailleux from OCTO Technology @octodownunder 1

2. OCTO Part of Accenture Digital © 2019 - All rights reserved ๏ Father of 2 ๏ Climbing & Sailing ๏ Organisation coach & consultant ๏ In Sydney since 3 months! 2 SPEAKER’S BACKGROUND Romain Vailleux Senior Consultant / Coach Email: rva@octo.com Mobile: +61 468 532 665

3. OCTO Part of Accenture Digital © 2019 - All rights reserved 3 CULTURE OF CHANGE How change can still happen in large and complex organisations ● Part 1 – Once upon a time, a leader who had an intention... ● Part 2 – Experiment to learn ● Part 3 – How to scale up ● Part 4 – Sustain: making a transformation durable ● Part 5 – And then, what? Understand the future Weekly release on Medium follow https://medium.com/@octoz Keep updated on twitter @octodownunder A GUIDE TO TONING UP YOUR ORGANISATION WITH AGILITY OF

4. OCTO Part of Accenture Digital © 2019 - All rights reserved 4 1. Kaban Visual Management - An introduction - 20 min 2. Workshop - Build your Kaban - 45 min 3. Sharing some best practices from the battlefield - 25 min Agenda

6. OCTO Part of Accenture Digital © 2019 - All rights reserved 6 Global vs local optimisation RESOURCES EFFICIENCY Keep resources very busy : no slack, no place for the unexpected, no time to improve Cross-team Mutualised Resource Specialised Resource Context-switching FLOW EFFICIENCY Deliver features the quickest way possible : serialisation, Speed to Value Pluridisciplinary team Resource dedicated to one team Specialised Team Stable context

8. OCTO Part of Accenture Digital © 2019 - All rights reserved What is the lacking number? 8 Why Visual? 2 16 13 10 5 19 6 7 3 1 12 17 21 9 12 16 20 15 13 27 22 17 4 8 25 14 24 11 26 18 28 29 30 33 35 38 49 45 5031 34 32 36 17 2140 41 47 48 43 17 37 46 25 44 39 42 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Use space to give more information than the data only

9. OCTO Part of Accenture Digital © 2019 - All rights reserved 5 Principles 1. Visualise the workflow 2. Limit the work in process 3. Manage the workflow 4. Make the rules explicit 5. Relentless Improvement based on measure of the workflow Key thinkers: - Taiichi Ohno, father of the Toyota Production System/Lean Manufacturing - David Anderson, author of the book Kanban in 2010 - Eliyahu M. Goldratt, father of the Theory of Constraints, read “The Goal”, 1984 - Don Reinertsen, developed the concept of Cost of Delay 9 Kanban? Kan-ban (看板) = (jp/cn) litt. ~ « visual card » 看板

20. OCTO Part of Accenture Digital © 2019 - All rights reserved Work in process - On how many cards are working the team simultaneously at the moment Lead time & some Cycle Times - How much time to go from the Todo to the Done column Throughput - How many cards have been delivered on a certain amount of time Cumulative flow diagram - Get a summary of all the measurements and follow it over time 20 Kanban key measurements

21. OCTO Part of Accenture Digital © 2019 - All rights reserved ◉ Makes the impediments obvious ◉ Unequivocal & full of graphical keyed connections ◉ Triggers actions ◉ An opportunity for the team to gather, discuss and synchronise ◉ Make the information available freely to anyone ◉ Easy and cheap to improve by any team member over the time to fit to the team specificities (comparing to project management tools) ◉ Record the optimisations applied over the time Visual management boards are some key tools for the self-organisation and the self-management of teams 21 The Kanban board - Make it visual Why make your workflow visual?

29. OCTO Part of Accenture Digital © 2019 - All rights reserved ๏ Context is relevant There is no silver-bullet flow pattern to apply ๏ Begin simple where you are, then Build up ๏ Limit the WIP, reduce the batch size, focus on lead time 29 Key takeaways

30. OCTO Part of Accenture Digital © 2019 - All rights reserved Board examples on Flickr: https://www.flickr.com/groups/productivity_kanban_gtd_lean/pool/ Some other board examples: https://plus.google.com/photos/116583351373084237702/albums/5514287342701345681 More about the Kanban tools: - http://alissonvale.com/downloads/Kanban%20Development%20and%20The%20Paradigm%20Of%20Flow.pdf - https://www.crisp.se/gratis-material-och-guider/kanban Special thanks to Henrik Kniberg and his comics about Kanban https://blog.crisp.se/2009/06/26/henrikkniberg/1246053060000 30 Resources

31. OCTO Part of Accenture Digital © 2019 - All rights reserved 31 CULTURE OF CHANGE How change can still happen in large and complex organisations ● Part 1 – Once upon a time, a leader who had an intention... ● Part 2 – Experiment to learn ● Part 3 – How to scale up ● Part 4 – Sustain: making a transformation durable ● Part 5 – And then, what? Understand the future Weekly release on Medium follow https://medium.com/@octoz Keep updated on twitter @octodownunder A GUIDE TO TONING UP YOUR ORGANISATION WITH AGILITY OF

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Discover Kanban - A visual management tool to keep up with the team's workflow

Discover Kanban - A visual management tool to keep up with the team's workflow

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Discover Kanban - A visual management tool to keep up with the team's workflow