Simple, Smart, Secure. The Complete and Easy Way to  Employment Eligibility Verification or Form I-9 Compliance. © 2009 AC...
Agenda <ul><ul><li>Introductions </li></ul></ul><ul><ul><ul><li>Bob Jordan – ACCUFORM I-9 (San Francisco, CA) </li></ul></...
The Situation <ul><li>Employment Eligibility Verification or Right to Work Authorization has become an extremely complex a...
What is Compliance? <ul><li>As an employer, to achieve maximum compliance with Local, State and Federal laws, you need to ...
What is “Best Practice” Compliance? <ul><li>If your firm is not consistently doing  each and every  one of these steps,  y...
What is E-Verify? <ul><li>E-Verify is an Internet-based system operated by the Department of Homeland Security (“DHS”) in ...
What is the Federal Contractor Rule? <ul><li>The rule requires federal departments and agencies that enter into contracts ...
Federal Contractor Rule:   Important Definitions <ul><li>Federal Contractor  = any entity providing +$100,000 in goods or ...
Why Should I Be Concerned? <ul><li>Beyond the  Federal efforts ,  many states, counties, cities and municipalities   are i...
And adding to the complexity The rules are different for Federal vs. Non-Federal contractors. A.  If your are  not  a Fede...
What are my Options to make my Business Compliant?
Turning a Blind Eye  Is Not  an Option Update On July 1, 2009 ICE issued notices  seeking to inspect the Form I-9s of 652 ...
Option #1: Use E-Verify (but it will help you only with new hires) and it is difficult to use… E-Verify Homepage <ul><li>A...
Introducing ACCUFORM I-9 A Web-based software that makes I-9 processing easier. © 2009 ACCUFORM I-9, LLC All Rights Reserv...
ACCUFORM: How it Works (for use with New Hires; Vendors, Suppliers and Subcontractors) <ul><li>From your desktop or any we...
AccuAUDIT: How it works (for use with Current Employee paper files) <ul><li>Copy your original Form I-9’s. </li></ul><ul><...
What does the Homepage look like? Tabbed browsing Quick Buttons Monitor E-Verification Status Reminders
How do we compare to our Competitors?
Our Pricing <ul><li>Sign Up : No Charge </li></ul><ul><li>Monthly Subscription Fee </li></ul><ul><ul><li>Headquarter locat...
ACCUFORM I-9 Benefits <ul><ul><li>. </li></ul></ul><ul><ul><li>. </li></ul></ul><ul><li>Reduce Costs </li></ul><ul><ul><li...
Next Steps <ul><li>Use Best Practice to achieve Form I-9 Compliance and a Safe Harbor: </li></ul>AccuAUDIT ACCUFORM I-9 AC...
So what are you waiting for? <ul><li>Sign-up today (it’s free!) at  www.accuformi9.com </li></ul><ul><li>Need more informa...
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I9 COMPLIANCE - WHY YOU NEED TO TAKE CONTROL NOW

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ACCUFORM I-9 is a web-based software as a service which enables employers to quickly and easily confirm the right to work of current employees, new hires and sub-contractors and vendors. ACCUFORM I-9 delvers a totally paperless work flow. ACCUFORM I-9 is recognized Designated Agent of the Federal Government's E-Verify program.

AN OPTIMUM SOLUTION
The government, compliance specialists and HR generalists agree: automated Form I-9 software systems, such as ACCUFORM I-9 are the optimum choice to: simplify the employment eligibility process, ensure higher levels of legal compliance, and reduce related fines and hiring and turnover costs. ACCUFORM I-9 integrates hundreds of best practices to limit exposure to common and complicated mistakes made by manual verification processes. ACCUFORM I-9 will enable you to create 100% accurate and compliant I-9’s. Guaranteed.

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I9 COMPLIANCE - WHY YOU NEED TO TAKE CONTROL NOW

  1. 1. Simple, Smart, Secure. The Complete and Easy Way to Employment Eligibility Verification or Form I-9 Compliance. © 2009 ACCUFORM I-9, LLC All Rights Reserved Page TM
  2. 2. Agenda <ul><ul><li>Introductions </li></ul></ul><ul><ul><ul><li>Bob Jordan – ACCUFORM I-9 (San Francisco, CA) </li></ul></ul></ul><ul><ul><li>The Current Situation </li></ul></ul><ul><ul><ul><li>What is Compliance </li></ul></ul></ul><ul><ul><ul><li>Best practice Compliance </li></ul></ul></ul><ul><ul><ul><li>E-Verify </li></ul></ul></ul><ul><ul><ul><li>The Federal Contractor Rule </li></ul></ul></ul><ul><ul><li>The Penalties of Non-Compliance </li></ul></ul><ul><ul><li>The ACCUFORM I-9 solution </li></ul></ul><ul><ul><li>Explain how it works </li></ul></ul><ul><ul><li>Next Steps </li></ul></ul>© 2009 ACCUFORM I-9, LLC All Rights Reserved Page TM
  3. 3. The Situation <ul><li>Employment Eligibility Verification or Right to Work Authorization has become an extremely complex and time consuming task for U.S. Employers. </li></ul><ul><li>Laws exist at the Federal, State and Local level making compliance difficult and confusing. Adding to this complexity is the new Federal Contractor Rule (in effect Sept. 8, 2009). </li></ul><ul><li>Employers must verify the Employee identity , eligibility and right to work of all new hires. </li></ul><ul><li>Fraud, poor verification processes and inadequate record keeping can result in compliance violations. </li></ul><ul><li>Compliance violations can result in prison sentences, forfeiture of assets and civil fines up to $50,000. </li></ul><ul><li>The Department of Homeland Security (“DHS”), Immigration and Customs Enforcement (“ICE”) and now the Department of Labor (“DOL”) have responsibility for Employer inspection and enforcement. </li></ul>
  4. 4. What is Compliance? <ul><li>As an employer, to achieve maximum compliance with Local, State and Federal laws, you need to verify the right to work of three separate groups: </li></ul><ul><ul><li>Your Existing Employees ; </li></ul></ul><ul><ul><li>Your New Hires ; and </li></ul></ul><ul><ul><li>Your Vendors , Suppliers and Subcontractors .  </li></ul></ul>
  5. 5. What is “Best Practice” Compliance? <ul><li>If your firm is not consistently doing each and every one of these steps, you are not in compliance . </li></ul><ul><li>Current Employees. </li></ul><ul><ul><li>Annually audit your existing paper Form I-9 files. </li></ul></ul><ul><li>New Hires. </li></ul><ul><ul><li>Use software which audits, reviews and saves an error-free Form I-9. If needed, interfaces to E-Verify. </li></ul></ul><ul><li>Vendors and Subcontractors. </li></ul><ul><ul><li>Use software which E-vites and monitors their level of compliance. </li></ul></ul><ul><li>Implement good HR Department Practices </li></ul><ul><ul><li>Which conform to Title VII requirements. </li></ul></ul>It involves four (4) critical steps to confirm Employee identity , eligibility and right to work of:
  6. 6. What is E-Verify? <ul><li>E-Verify is an Internet-based system operated by the Department of Homeland Security (“DHS”) in partnership with the Social Security Administration (“SSA”). </li></ul><ul><li>It allows participating employers to electronically verify the employment eligibility of their newly hired employees. </li></ul><ul><li>To use the E-Verify system, an employer must enroll in an E-Verify tutorial and pass a mastery test. All users must pass the mastery test. </li></ul><ul><li>Employers are required by law to E-Verify new hires in up to eleven U.S. states. </li></ul>E-Verify Screen shot
  7. 7. What is the Federal Contractor Rule? <ul><li>The rule requires federal departments and agencies that enter into contracts to include, as a condition of each Federal contract, a provision that the Federal contractor agree to use the electronic employment eligibility system designated by the Secretary of Homeland Security (E-Verify) to verify the employment eligibility of: </li></ul><ul><ul><li>All persons hired during the Federal contract term – by the contractor to perform employment duties in the United States; and </li></ul></ul><ul><ul><li>All persons assigned by the Federal contractor to perform work – within the United States – on the federal contract. </li></ul></ul><ul><li>Contractors must require subcontractors to comply . </li></ul>
  8. 8. Federal Contractor Rule: Important Definitions <ul><li>Federal Contractor = any entity providing +$100,000 in goods or services to a federal entity. </li></ul><ul><li>Subcontractor = any entity providing +$3,000 in services or construction in support of the Federal Contractor. </li></ul><ul><li>Beware of Subcontractor non-compliance (if your subcontractor does not want to participate in E-Verify) : </li></ul><ul><ul><li>Subcontractor breach of contract obligations to the Federal Contractor. </li></ul></ul><ul><ul><li>Subcontractor may face penalties for non-compliance. </li></ul></ul><ul><ul><li>The Federal Contractor may face penalties for non-compliance. </li></ul></ul><ul><li>Since the requirement is imposed by contract, failure to comply can result in contractual penalties and/or debarment . </li></ul><ul><li>This Rule is in effect as of September 8, 2009 </li></ul>
  9. 9. Why Should I Be Concerned? <ul><li>Beyond the Federal efforts , many states, counties, cities and municipalities are increasingly enacting laws establishing E-VERIFY requirements. </li></ul><ul><li>This patchwork of uncoordinated state and local laws will make it even more complex for an employer to understand and comply with the law. </li></ul>
  10. 10. And adding to the complexity The rules are different for Federal vs. Non-Federal contractors. A. If your are not a Federal Contractor New Employees (can E-Verify) Current Employees (cannot E-Verify) Current Employees (can E-Verify) New Employees (can E-verify) A. If you are a Federal Contractor Q. Who Should Be E-Verified?
  11. 11. What are my Options to make my Business Compliant?
  12. 12. Turning a Blind Eye Is Not an Option Update On July 1, 2009 ICE issued notices seeking to inspect the Form I-9s of 652 employers throughout the United States to determine whether they are complying with employment eligibility verification laws and regulations.
  13. 13. Option #1: Use E-Verify (but it will help you only with new hires) and it is difficult to use… E-Verify Homepage <ul><li>A recent Society of HR Professionals survey found that 60% of responding organizations reported that they encountered challenges with the current I-9 verification process (actual comments): </li></ul><ul><ul><li>E-Verify takes too long to learn… </li></ul></ul><ul><ul><li>Watching tutorials and taking mastery tests takes my HR people away from their other important tasks. </li></ul></ul><ul><ul><li>E-Verify does not tell me what to do when I have a problem… </li></ul></ul><ul><ul><li>How will my people ever remember what is required and what to do?? </li></ul></ul><ul><ul><li>I cannot afford to load my employees’ information “one-by-one” into the E-Verify system… </li></ul></ul><ul><ul><li>What about my vendors, suppliers and subcontractors? How do I know they have E-Verified their employees? </li></ul></ul><ul><ul><li>How do I know my paper Form I-9’s are compliant? </li></ul></ul><ul><ul><li>Isn’t there a simpler way?! </li></ul></ul>
  14. 14. Introducing ACCUFORM I-9 A Web-based software that makes I-9 processing easier. © 2009 ACCUFORM I-9, LLC All Rights Reserved Page ACCUFORM I-9 is a complete end-to-end Form I-9 solution.
  15. 15. ACCUFORM: How it Works (for use with New Hires; Vendors, Suppliers and Subcontractors) <ul><li>From your desktop or any web-accessible device. </li></ul><ul><li>Sign-up (for FREE) – complete your online enrollment and e-sign all required Federal forms. </li></ul><ul><li>Select your Pricing plan. </li></ul><ul><li>Log-in – to create your Admin options, identify users, and establish Form I-9 processing locations. </li></ul><ul><li>Then using simple, step-by-step instructions Employers can: </li></ul><ul><ul><li>Complete. </li></ul></ul><ul><ul><li>Review or Audit. </li></ul></ul><ul><ul><li>E-Sign. </li></ul></ul><ul><ul><li>If required, submit I-9’s through ACCUFORM I-9™ INTERFACE to E-verify. </li></ul></ul><ul><ul><li>Store I-9’s </li></ul></ul><ul><li>Track the status of Temporary Non-Compliant employees. </li></ul><ul><li>Monitor Subcontractor compliance. </li></ul>
  16. 16. AccuAUDIT: How it works (for use with Current Employee paper files) <ul><li>Copy your original Form I-9’s. </li></ul><ul><li>Forward your originals to ACCUFORM I-9. </li></ul><ul><li>We audit your originals. </li></ul><ul><li>We identify errors and notify you of need corrections. </li></ul><ul><li>You make the corrections. </li></ul><ul><li>All correct and audited I-9’s are then uploaded and stored in your ACCUFORM account (PDF’s). </li></ul><ul><li>Stored forms may be accessed, downloaded and/or viewed at your convenience. </li></ul>
  17. 17. What does the Homepage look like? Tabbed browsing Quick Buttons Monitor E-Verification Status Reminders
  18. 18. How do we compare to our Competitors?
  19. 19. Our Pricing <ul><li>Sign Up : No Charge </li></ul><ul><li>Monthly Subscription Fee </li></ul><ul><ul><li>Headquarter location: $19.95 </li></ul></ul><ul><ul><li>Each additional processing location: $ 9.95 </li></ul></ul><ul><li>Processing Fee </li></ul><ul><ul><li>Per head* $ 8.95 </li></ul></ul><ul><ul><li>* includes both ACCUFORM and AccuAUDIT services. </li></ul></ul>
  20. 20. ACCUFORM I-9 Benefits <ul><ul><li>. </li></ul></ul><ul><ul><li>. </li></ul></ul><ul><li>Reduce Costs </li></ul><ul><ul><li>ACCUFORM I-9 reduces paperwork, storage and manual activities. </li></ul></ul><ul><ul><li>Eliminate errors, incomplete I-9’s, and rework. </li></ul></ul><ul><li>Simplifies I-9 Employment Eligibility process </li></ul><ul><ul><li>Provides efficient I-9 management. </li></ul></ul><ul><ul><li>Offers added control and visibility. </li></ul></ul><ul><li>Become compliant with State and Federal legislation </li></ul><ul><ul><li>Both your current employees and new hires. </li></ul></ul><ul><ul><li>Your vendors, suppliers and subcontractors. </li></ul></ul><ul><ul><li>Minimize the risk of government penalties. </li></ul></ul><ul><li>Achieve “Peace of Mind” </li></ul><ul><ul><li>Knowing that you have made a concerted, “Best Practice” effort to achieve compliance. </li></ul></ul><ul><ul><li>Knowing that you have a legally authorized work force. </li></ul></ul>
  21. 21. Next Steps <ul><li>Use Best Practice to achieve Form I-9 Compliance and a Safe Harbor: </li></ul>AccuAUDIT ACCUFORM I-9 ACCUFORM I-9 ACCUFORM I-9 ACCUFORM I-9 ACCUFORM I-9 Not Federal Contractor Federal Contractor Current Employees: New Employees: Vendors & Suppliers: Don’t Delay…start today!
  22. 22. So what are you waiting for? <ul><li>Sign-up today (it’s free!) at www.accuformi9.com </li></ul><ul><li>Need more information or have a specific situation you would like to discuss? Call us at 415.839.9400 or e-mail: sales@accuformi9.com </li></ul>Don’t Delay…start today!

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