Resource002042 rep3035


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Resource002042 rep3035

  1. 1. Tab 6To be adopted by all 4-H Clubs: BYLAWS OF THE __________________________ 4-H CLUB ARTICLE I – NAME, MISSION AND PURPOSE Section 1. Name. The name of this organization shall be the __________ 4-H Club (the“Club”). The Club is an unincorporated association affiliated with the New Hampshire 4-HAssociation, Inc., a New Hampshire voluntary corporation and recognized Section 501(c)(3) tax-exempt organization (the “State Association”). Section 2. Places of Business. The Club meets in _____________________________County. The Club shall report to and be assisted by 4-H Youth Development staff of the CountyCooperative Extension office of the University of New Hampshire (the “County ExtensionOffice”). Section 3. Purpose and Mission of the Club. The purpose of the Club shall be toimprove the lives of its members and to improve the community through participation in theNew Hampshire 4-H Youth Development Program of the University of New HampshireCooperative Extension (the “Cooperative Extension”) as set forth in the Cooperative Extension4-H Policy Manual1 (the “NH 4-H Policy Manual”). The Club provides positive experiences forall youth to develop their individual potential as caring and contributing members of an ever-changing world by developing and fostering youth leadership, citizenship, and life skills.Education is also a primary purpose focusing on the mastery of knowledge, skills and corecompetencies. Section 4. Pledge. The Club pledge shall be: I pledge… My Head to clearer thinking, My Heart to greater loyalty, My Hands to larger service, and My Health to better living, for My club, my community, my country, and my world. ARTICLE II – AFFILIATION WITH THE STATE ASSOCIATION AND USE OF THE 4-H NAME AND EMBLEM Section 1. Tax-exempt. The Section 501(c)(3) tax-exempt status of the Club is derivedfrom the State Association by means of its inclusion in the Internal Revenue Service (“IRS”)Group Exemption Number (“GEN”) assigned to the State Association.1 New Hampshire 4-H Policy Manual found at:
  2. 2. Section 2. Compliance with Policies and Procedures. The Club is operated inaccordance with the policies and procedures of the State Association, the University of NewHampshire and the Cooperative Extension, and shall remain under the control and supervision ofthe Board of Directors of the State Association through the County Extension Office staff. TheClub shall comply with all applicable federal, State and local laws, and conform to all policiesand best practices of the Cooperative Extension and its 4-H Youth Development Program. Section 3. Use of the 4-H Name and Emblem. The Club emblem shall be a green four-leaf clover bearing a white “H” on each leaflet (the “4-H Name and Emblem”). All uses of the4-H Name and Emblem shall be subject to the terms and conditions set forth in the NH 4-HPolicy Manual. ARTICLE III – MEMBERSHIPMembership in the Club shall be open to all youth who are between five (5) and eighteen (18)years of age as of January 1st of the current program year and membership shall be open to allpersons regardless of race, creed, color, religion, national origin, gender, disability, or sexualorientation. The classes, rights, obligations, and terms and conditions of membership are setforth in the NH 4-H Policy Manual. The Club shall be supported by a minimum of one (1) adultvolunteer who has been screened and pre-approved by County Extension Office staff (the “AdultVolunteer Leaders”). ARTICLE IV – OPERATIONSThe Club shall operate in all respects in accordance with the policies, procedures andrequirements set forth in the NH 4-H Policy Manual and any operating guidelines specific to theClub which are attached to these Bylaws and do not violate these Bylaws, New Hampshire lawor the Code. ARTICLE V – OFFICERS [NOTE: OFFICER TITLES CAN MIRROR EXISTING AND UNIQUE LEADERSHIP ROLES]The officers of the Club shall include a President, Vice-president, Treasurer, Secretary andHistorian. The officers of the Club shall be elected at the first regular meeting of the currentprogram year. The officers shall hold office for one (1) year or until their successors are dulyelected by the membership. One (1) person may hold the offices and perform the duties of morethan one (1) of said offices however each individual has only one vote. Their duties shall be asfollows: • The President shall be responsible for the day-to-day operations of the Club and will preside at all meetings, uphold these Bylaws and adhere to the NH 4-H Policy Manual. • The Vice-president shall preside over the Club in the absence of the President. The Vice- president shall assist the President with the management of the Club.
  3. 3. • The Treasurer shall be responsible for all of the Club’s funds and property. The Treasurer will give a report of the Club’s finances at each meeting. • The Secretary shall write minutes of each meeting and report at the next meeting. The Secretary will also keep attendance records and write the Club’s correspondence. The Secretary shall also collect newspaper and county newsletter clippings, and photos for the Club’s scrapbook, bulletin board, history, and/or web page. • The Historian shall be responsible for creating a record of the Club’s activities. • The Adult Volunteer Leaders shall advise and support the Club leadership team in making decisions for and by the Club and developing the Club’s programs.If a different youth leadership structure is used, it must be described here. ARTICLE VI – MEETINGS Section 1. Meetings. Meetings of the Club shall be managed in all respects inaccordance with the policies, procedures and requirements set forth in the NH 4-H PolicyManual and if applicable, operating procedures specific to the Club but which do not go beyondwhat is permissible pursuant to the Bylaws and New Hampshire law. Section 2. Place of Meeting. All meetings of the Club shall be held at such time andplace as determined by the Club or as shall be specified in meeting notices. Section 3. Special Meetings. A special meeting of the Club for any purpose may becalled at any time by the President, or a Vice President, or by a majority of the members, or inwriting to the Secretary by at least one (1) member. Written notice of the meeting, stating thepurpose for which it is called, shall be served personally, or by mail, or electronic mail, not lessthan ten (10) days before the date set for such meeting. If mailed, it shall be sent to everymember at their address. No business other than that specified in the meeting notice shall betransacted at any special meeting of the members. Section 4. Quorum. At each meeting of the members, the presence of a majority of all ofthe Club’s members, shall constitute a quorum for the transaction of business except whereotherwise provided by law. In the absence of a quorum business may be discussed and recordedin the minutes but no official voting or final decisions can be made until a quorum is present. Section 6. Voting. At any meeting of members at which a quorum is present, a majorityrepresented shall decide any question brought before such meeting unless a larger or differentvote or proportion is required by law or these By-laws. Section 7. Participation in Meeting By Electronic Device. A member may participate ina meeting by means of telephone conference or similar communication equipment enabling all ofthe members participating in the meeting to hear one another. Participation in a meetingpursuant to this Section 7 shall constitute presence in person at such meeting. Section 8. Members Action Without Meeting. Any action which may be taken at ameeting of the members may be taken by all of the members without a meeting if consent in
  4. 4. writing, by email or other electronic transmissions intended to constitute the consent andsignature of the sender. The Secretary shall file such consent or consents with the minutes of themeetings of the members. ARTICLE VII – FISCAL YEAR AND FINANCES Section 1. General. The Club will manage its finances in accordance with the NH 4-HPolicy Manual and under the direction and supervision of the State Association through theCounty Extension Office Staff. Section 2. Fundraising. Fundraising efforts using the 4-H Name and Emblem shall beconducted in accordance with the terms and conditions of the NH 4-H Policy Manual and shallbe subject to the prior approval of the State Association through the County Extension Officestaff. Section 3. Tax Exemption. The Club may receive tax-deductible contributions inaccordance with appropriate sections of the current Internal Revenue Code of 1986, as amended(the “Code”) and any future tax code. Section 4. Fiscal Year. The fiscal year of the Club shall be January 1 to December 31 ofeach year, commencing July 1, 2012. ARTICLE VIII - CONFLICT OF INTERESTA transaction between a 4-H Club Leader, family member of a 4-H member or enrolledvolunteers and the 4-H Club itself that exceeds $500 could be a conflict of interest under NewHampshire law. If such a transaction is being proposed, then the potential conflict of interestshall be disclosed in writing to the 4-H Club Leadership and enrolled volunteers and must beapproved by a 2/3rds majority of the 4-H Club members. The interested individual shouldabstain from voting on the potential transaction. When voting, the 4-H Club should considerwhether the potential conflict of interest transaction is in the best interests of the 4-H Club andshould determine that the value of the transaction is no more than fair market value. All conflictof interest transactions shall be reported to the County Extension Office as well as support thatthe procedures set forth in this Article have been followed prior to the occurrence of thetransaction. ARTICLE IX – AMENDMENT TO THESE BYLAWSThese Bylaws may be amended at any regular meeting of the Club by a two-thirds (2/3rds)majority vote of the quorum set forth in Article VI, Section 4 of these Bylaws, provided that theproposed amendment is submitted in writing with the meeting notice. Any amendments to theseBylaws must be in accordance with the policies of the 4-H Policy Manual and must receive priorapproval by the Cooperative Extension County Office. The provisions of the Bylaws of the Club
  5. 5. shall not be in conflict with the Bylaws and Articles of Agreement of the State Association.2 TheSecretary shall submit a copy of revised Bylaws to the Cooperative Extension County Officewithin thirty (30) days of their adoption. ARTICLE X – DISSOLUTIONIn the event of the dissolution of the Club, in any manner or for any reason whatsoever, itsremaining assets after payment of all debts and obligations of the Club, if any, shall bedistributed for one (1) or more exempt purposes within the meaning of Section 501(c)(3) of theCode, or the corresponding section of any future federal tax code, to any other 4-H organizationaffiliated with the State Association or the 4-H Foundation of New Hampshire.Adopted this ___ day of ____________, 2012. Attest: ____________________ Secretary ____________________ Adult Volunteer Leader2