The Roaring 20’s: An Extravagant 50 th  Birthday Jackie Briggs, Cynthia Santos, Emily Sewell, Sara Silver, Christina Slake...
Overview <ul><li>Our clients Birthday extravaganza will take place May 2, 2009 in Seattle, Washington </li></ul><ul><li>10...
Timeline May Final walk-through of location. One last call with all service providers.  Confirm arrival times. Apr. Hire c...
Argosy Cruise <ul><li>Goodtime II </li></ul><ul><li>Measurements: length 87’, beam 28’  </li></ul><ul><li>Fully enclosed m...
Contingency Plans <ul><li>In case of light rain, all furniture on exterior decks will be removed </li></ul><ul><li>In case...
Risk Management <ul><li>Boat Safety  </li></ul><ul><ul><li>Covered by Argosy Cruises (well lit ship & trained staff) </li>...
Invitations <ul><li>150 invitations ($269.50) </li></ul><ul><li>Delivered to client's house </li></ul><ul><li>Includes inv...
Decorations <ul><li>Elegant Presentations </li></ul><ul><li>Linens: 125 black chair covers with gold sashes at $2.50 each ...
Casino   <ul><li>West Coast Entertainment </li></ul><ul><li>6 tables and dealers provided </li></ul><ul><li>No monetary be...
Music <ul><li>Shanghai Woolies </li></ul><ul><li>1920s-styles 8-piece swing band </li></ul><ul><li>Will bring all equipmen...
Catering <ul><li>Tony’s Events & Catering </li></ul><ul><li>4507 Brooklyn Ave. NE, Seattle, WA  98105 </li></ul><ul><li>(P...
  Cake <ul><li>Celebrity Cake Studio -$396 -feeds up to 140 </li></ul><ul><li>Ready for pick up on day of event  </li></ul...
Schedule for the Day <ul><li>Day of the Event </li></ul><ul><li>5:00 p.m. </li></ul><ul><li>Cruise ship opens. </li></ul><...
Budget $32,470.73  Total Expenditures $3,870.00  Cruise ship  Subtotal Location $16,316.01  Linens, Decorations, Food, Bev...
Upcoming SlideShare
Loading in …5
×

Extravagant 50th Birthday

1,624 views

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
1,624
On SlideShare
0
From Embeds
0
Number of Embeds
3
Actions
Shares
0
Downloads
16
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Extravagant 50th Birthday

  1. 1. The Roaring 20’s: An Extravagant 50 th Birthday Jackie Briggs, Cynthia Santos, Emily Sewell, Sara Silver, Christina Slakey
  2. 2. Overview <ul><li>Our clients Birthday extravaganza will take place May 2, 2009 in Seattle, Washington </li></ul><ul><li>100 guests </li></ul><ul><li>Arrival at pier 56 on Elliot Bay </li></ul><ul><li>1920’s style band: The Shanghai Woolies </li></ul><ul><li>Casino games </li></ul><ul><li>Cocktails and hors d'oeuvres </li></ul><ul><li>Dinner and cake </li></ul>
  3. 3. Timeline May Final walk-through of location. One last call with all service providers. Confirm arrival times. Apr. Hire casino company. Notify law enforcement of casino party Have a walk-through of location (day and night). Train/prepare staff. Send out invitations. Touch base with catering, band, casino company, and location staff. March Go see different options for live band. Meet with different casino companies. Purchase and send invitations. Hire band. Book hotel for band. Prepare contingency plan. Feb. Book services: catering, staff, security. Purchase supplies/decorations needed. Decide on options for entertainment Jan. Look for supplies and decorations. Compare prices of supplies. Decide what services will be needed. Compare prices of services needed Dec. Decide on location for event. Reserve location. Sit down with client to go over supplies and guest list. Look for possible invitations. Brainstorm entertainment options. Nov. Brainstorm themes for party. Go over selected themes with client. Make list of what needs to be done. Make list of supplies needed. Brainstorm possible locations for event. Create budget
  4. 4. Argosy Cruise <ul><li>Goodtime II </li></ul><ul><li>Measurements: length 87’, beam 28’ </li></ul><ul><li>Fully enclosed main deck, covered upper deck, and spacious open-air bow </li></ul><ul><li>Two full service bars </li></ul><ul><li>One working elevators and one flight of stairs </li></ul><ul><li>Four bathrooms aboard </li></ul><ul><li>Myriad trash cans </li></ul><ul><li>Full size kitchen </li></ul><ul><li>Table seating for 150 with a maximum of 300 guests </li></ul>
  5. 5. Contingency Plans <ul><li>In case of light rain, all furniture on exterior decks will be removed </li></ul><ul><li>In case of heavy rain, boat will remain docked during party. </li></ul>
  6. 6. Risk Management <ul><li>Boat Safety </li></ul><ul><ul><li>Covered by Argosy Cruises (well lit ship & trained staff) </li></ul></ul><ul><li>Sickness or Medical Emergencies </li></ul><ul><ul><li>Dramamine and sea sickness patches available </li></ul></ul><ul><ul><li>Only 30 minutes to get back to dock </li></ul></ul><ul><ul><li>All staff will be trained in emergency procedures </li></ul></ul><ul><li>Safety </li></ul><ul><ul><li>Two security guards hired </li></ul></ul><ul><ul><li>Bar closes 45 minutes prior to end of party </li></ul></ul><ul><li>All companies have insurance and are reputable </li></ul>
  7. 7. Invitations <ul><li>150 invitations ($269.50) </li></ul><ul><li>Delivered to client's house </li></ul><ul><li>Includes invitations, RSVP cards with dinner preference, and mailing labels </li></ul><ul><li>http://www.finestationery.com/product.cfm?prod_id=48079&cm_thisCategory=5&cat=5&cat_id=5&subcat_id=794 </li></ul>
  8. 8. Decorations <ul><li>Elegant Presentations </li></ul><ul><li>Linens: 125 black chair covers with gold sashes at $2.50 each 12 black/gold tablecloths at $14.99 each </li></ul><ul><li>Centerpieces: arrangement </li></ul><ul><li> of dice, poker chips, </li></ul><ul><li> and candles </li></ul>
  9. 9. Casino <ul><li>West Coast Entertainment </li></ul><ul><li>6 tables and dealers provided </li></ul><ul><li>No monetary bets </li></ul><ul><li>3 hours of playtime </li></ul><ul><li>Local law enforcement will be notified </li></ul>
  10. 10. Music <ul><li>Shanghai Woolies </li></ul><ul><li>1920s-styles 8-piece swing band </li></ul><ul><li>Will bring all equipment </li></ul><ul><ul><li>Cruise ship has necessary utilities </li></ul></ul><ul><li>Must provide lodging, since band is not from Seattle </li></ul>
  11. 11. Catering <ul><li>Tony’s Events & Catering </li></ul><ul><li>4507 Brooklyn Ave. NE, Seattle, WA 98105 </li></ul><ul><li>(Phone) 206-328-2195 (FAX) 206-328-2754 </li></ul><ul><li>Email: [email_address] </li></ul><ul><li>6 Servers </li></ul><ul><li>Works on Argosy cruises 3 weekly </li></ul><ul><li>Tray Passed Hors d’Oeuvres $7.95/Person plus 18% Service Charge & 9.5% W.S.S.Tax </li></ul><ul><li>-Bruschetta Umbra </li></ul><ul><li>-Seared Five Spice Ahi Tuna On a wonton crisps with Asian slaw. </li></ul><ul><li>-Mini Beef Wellingtons Topped with crushed pinenuts. </li></ul><ul><li>Sit-Down Dinner $39.95/Person Plus 18% Service Charge & 9.5% W.S.S.Tax </li></ul><ul><li>-Price includes cotton napkins, china, silverware, service, and decorative votive candles for all guest tables. </li></ul><ul><li>Salad Service </li></ul><ul><li>-Northwest Greens with Candied Walnuts, Sun-Dried Cranberries & Blue Cheese tossed in Balsamic Vinaigrette. </li></ul><ul><li>-Baskets of Freshly Baked Essential Breads with Whipped Herb Butter </li></ul><ul><li>-Chef’s Choice Seasonal Vegetable </li></ul><ul><li>-Whipped Yukon Gold Potatoes with Roasted Garlic & Italian Parsley </li></ul><ul><li>~EITHER~ </li></ul><ul><li>Seafood Kabob with prawns & scallops and grilled Petite Oregon Country Tenderloin of Beef Topped with Dungeness Crab, served with a Bordelaise sauce. </li></ul><ul><li>~OR~ </li></ul><ul><li>Vegetarian Option: Spinach & Ricotta Cheese Stuffed Portobello Mushroom, topped with a roasted tomato & sits on basil cream sauce </li></ul><ul><li>Dessert $7.95/person plus 18% Service Charge and 9.5% W.S.S.Tax </li></ul><ul><li>-Assorted Petite Desserts MAY include housemade truffles, petite éclairs, lemon bars, petite pecan pies, petit fours, lemon bars,, shortbread cookies drizzled with chocolate. </li></ul><ul><li>Grand Total Based on 100 Guests: $8,844.43 </li></ul>
  12. 12. Cake <ul><li>Celebrity Cake Studio -$396 -feeds up to 140 </li></ul><ul><li>Ready for pick up on day of event </li></ul><ul><li>http://www.celebritycakestudio.com/spoc-adult-birthday.html </li></ul>
  13. 13. Schedule for the Day <ul><li>Day of the Event </li></ul><ul><li>5:00 p.m. </li></ul><ul><li>Cruise ship opens. </li></ul><ul><li>Caterers come on board. </li></ul><ul><li>Table and chair covers are set up. </li></ul><ul><li>6:00 p.m. </li></ul><ul><li>Band sets up on middle deck </li></ul><ul><li>Decorate table centerpieces. </li></ul><ul><li>Casino tables set up by West Coast Entertainment. </li></ul><ul><li>Cake picked up. </li></ul><ul><li>6:15 p.m. </li></ul><ul><li>Staff and bartender meeting. </li></ul><ul><li>6:45 p.m. </li></ul><ul><li>Guests begin to arrive. </li></ul><ul><li>Escorted up to top deck for cocktails. </li></ul><ul><li>Hors d'oeuvre service starts. </li></ul><ul><li>7:30 p.m. </li></ul><ul><li>Hors d’oeuvre service ends. </li></ul><ul><li>Announcement for guests to head to lower deck for dinner. </li></ul><ul><li>Salad and bread placed on dinner tables downstairs </li></ul><ul><li>7:35 p.m. </li></ul><ul><li>Dinner starts. </li></ul><ul><li>8:30 p.m. </li></ul><ul><li>Dinner ends. </li></ul><ul><li>8:40 p.m. </li></ul><ul><li>Cake cut. </li></ul><ul><li>8:45 p.m. </li></ul><ul><li>Casino room opens on middle deck. </li></ul><ul><li>Band starts. </li></ul><ul><li>9:00 p.m. </li></ul><ul><li>Dessert service begins. </li></ul><ul><li>10:15 p.m. </li></ul><ul><li>Last call at bar. </li></ul><ul><li>11:00 p.m. </li></ul><ul><li>Casino closes. </li></ul><ul><li>Cruise ship docks. </li></ul><ul><li>Guests leave. </li></ul><ul><li>11:30 p.m. </li></ul><ul><li>Tear down of event. </li></ul><ul><li>West Coast entertainment takes down tables. </li></ul><ul><li>Tony’s Catering clears food prep and service products. </li></ul><ul><li>Next day </li></ul><ul><li>Return tablecloths and chair covers. </li></ul>
  14. 14. Budget $32,470.73 Total Expenditures $3,870.00 Cruise ship  Subtotal Location $16,316.01 Linens, Decorations, Food, Beverage, Catering staff, Cake  Subtotal Supplies $1,020.85 Printing, Postage, Seating chart  Subtotal Services Contractual $11,263.87 Dealers, Band with hotel stay, Security, Bartenders, Valet **Including tips  Subtotal Service Personnel

×