This presentation on how to write a cover letter was created as part of my final project for EDU 708 in my educational technology program of studies. It was created for a module on 'Job Preparation' -- I hope you will find it useful!
Click on the sound icon Table of Contents Brainstorming p.2 Module: Job Preparation Real-World Task: Write a cover letter Skill: Writing Competency: Business/Service Message Level: CLB 6/7 Audience: English language learners -Pre-Test 1 p.3 -Separate Parts p.p. 9 -19 -Pre-Test 2 p.4 -Receiver p.11 -Pre-Test 3 p.5 -Salutation p.13 -Pre-Test 4 p.6 -Intro/body/conclusion p.p.14 -18 -Pre-Test 5 p.7 -Closing p. 19 -Objectives p.8 -Post-Test p. 20 -DOs & DON’Ts p.21 -Resource and Assessment p. 22 Photos courtesy of RZP Images courtesy of ClipArt Material developed by RZP Audience AEAL learners
Topic: Job Preparation/Cover LetterAudience: English Language Learners Job PreparationPublished by: G&R Languages Dec.12,12Competency: Business/Service MessageSkill: Writing Task: Write a cover letterBRAINSTORMING: Pre-Test Questions 1, 2, 3, 4, 5• What is a cover letter?• When do we need to write a cover letter?• How many parts are there in a cover letter?• What is the purpose of a cover letter?• How can we write a professional cover letter?
Pre-Test question 1• What exactly is a cover letter? Like a resume, a cover letter is a selling tool which is specific to a particular job. Unlike a resume, it is quick and to the point.
Pre-Test question 2• When do we need to write a cover letter? It is necessary to write a cover letter every time you apply for a job as the cover letter must be closely related to each job.
Pre-Test question 3• What are the main parts of a cover letter?Introduction: state the position you are applying forBody: sell yourself and mention why you are a perfect fit for the positionConclusion: write your contact information and ask for the interview
Pre-Test question 4• What is the purpose of a cover letter? The main purpose of a cover letter is to get you a job interview. It must be related not only to your resume but also to the position for which you are applying.
Pre-Test question 5• How can we write a cover letter? Prior to learning about all the individual parts of a cover letter, take a few minutes to view this short video:Sample of a cover letter: http://screencast.com/t/FydWpSMmuM
Standards, Objectives, OutcomesCLB Competency: Business/Service MessageSkill: Writing Task: Write a cover letterCLB level 6/7* Performance Indicators:• Express ideas / support with details• Use proper style for the audience• Demonstrate proper use of grammar• Provide introduction, body, conclusion• Address purpose of the task*page 105 www.language.ca
* Cover letter: step 1 Return to the Post-Test Your name Your address1202 Lorimer StreetWinnipeg, Manitoba Address of the senderR3C 0B6Part 1: Sender’s contact (your address)Vocabulary: The sender is the person who is sending the cover letter. You are the sender.
Cover letter: step 21202 Lorimer StreetWinnipeg, Manitoba R3C 0B6November 09, 2012 The day you write and send the letterPart 2: Write the current date (month/day/year)Vocabulary: The current date reflects when youwrite and send the letter (never send a letter withan old date!)
Mss n Mrow n Cover letter: step 3 Return to the Post-Test I am Sally Brown B ro w BNovember 09, 2012Ms. Sally BrownManager, Dollar Store Name, title and address of the receiver423 Portage AvenueWinnipeg, Manitoba R3R 4J2Part 3: Receiver’s contact (address of the employer)Vocabulary: The receiver is the person who isreceiving the letter
Cover letter: steps 1,2,31202 Lorimer Street Address of the sender 1Winnipeg, Manitoba R3C 0B6November 09, 2012 Date you send the letter 2Ms. Sally Brown Name, title and address of the receiver 3Manager, Dollar Store423 Portage Avenue 2Winnipeg, Manitoba R3R 4J2 1 3
Cover letter: step 4 Return to the Post-TestDear Ms. Brown, SalutationPart 4: Write the greetings in theappropriate language (formal language)Vocabulary: The salutation is the way you greetthe recipient (receiver) of the letter (Ms. is a title ofrespect used before the last name of a woman – formal language)
Cover letter: step 5I would like to apply for the position of …………… at ………………... as (job title) (company)advertised in ………………………….. on ………………….. (publication) (date)Part 5: Write an introduction to your letterVocabulary: The introduction informs theletter recipient about the position you areapplying for
Cover letter: step 5 example Return to the Post-TestI would like to apply for the position of cashier at Dollorama as (job title) (company)advertised in the Metro on November 09, 2012. (publication) (date)I would like to apply for the position of inventoryclerk at ABC Enterprises as advertised on yourwebsite on Saturday, November 10, 2012.• Who? What? Where? When?
Cover letter: step 6 exampleThis position matches …………………………………………………... (mention skills, experience, qualification) I have been working ………………………………………………………… (mention experience and how it relates to the position)I am now looking for ………………………………………………………… (mention why you are perfect for this job)Part 6: “Sell yourself” in the body of the letterVocabulary: The body tells the recipient the reasons whyyou are perfect for the position
Do spreadsheet Cover letter: step 6 Return to the Post-TestAs my resume indicates, I graduated in retails sales and officemanagement four years ago, and I have been working as theassistant manager of a retail store since then. I am a team player, aproblem solver and I have strong leadership skills. Having had twoyears’ experience working in customer service, I have learned how tohandle complaints with ease. As I understand, this position requiressomeone who is able not only to multitask but also to make quickdecisions in a fast-paced environment. I possess the necessaryeducational background, experience, skills required for the positionbeing advertised, and I believe I will be an asset to your company.. Part 6: “Sell yourself” in the body of the letter Vocabulary: The body tells the recipient the Mult reasons why you are perfect for the position itask Why should we hire you? Problem solve
Cover letter: step 7 Return to the Post-TestPlease consider my application and call me at your earliestconvenience for an interview. I can be reached at 204.123.4567 or by email at firstname.lastname@example.org.Part 7: “Ask for the interview” in the conclusionVocabulary: The conclusion is the last paragraphwhere you ask for the interview and give yourcontact number• How can we contact you?
Cover letter: final steps Return to the Post-TestYours sincerely, ClosingJanice Green SignatureJanice Green Full name Parts 8 – 10: Write the closing in the appropriate language (formal language) Vocabulary: Your closing will show respect for the person who is receiving your letter (Yours truly, Regards, Sincerely)
Cover letter: Post-test• Sender is: a) you b) your boss c) your teacher• Receiver is: a) job seeker b) boss c) teacher• Salutation is: a) informal b) formal c) not necessary• Introduction is: a) small talk b) about you c) about the job• Body is: a) about interview b) about you c) about the job• Conclusion is: a) ) about you b) ) about the job c) about interview• Closing is: a ) informal b) formal c) not necessary
Cover letter: DOs & DON’Ts• DO • DON’T• Type your letter • Don’t use coloured• Use proper format paper• Enclose your resume • Don’t spray perfume on• Check for typos the envelope• • Don’t add a photo Use proper language• • Don’t add borders Include the date • Don’t abbreviate words• Sign the letter
Resource, Evaluation, AssessmentResource for students:YouTube: http://www.youtube.com/watch?v=bGFJszbVcM8• View a quick description of cover letter components by UCICareerCenter March 31, 2008Evaluation by AEAL Instructors:• Please take a few minutes to complete an evaluation of this learning modulehttps://docs.google.com/spreadsheet/viewform? formkey=dFdNeElTTVlGSWpPUU50bUpDTHllTkE6MQFormative Assessment about Cover Letters:• click on the link below and follow the instructions.https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dHI4 Thank you!