Priorities

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A presentation on developing goals and priorities. Used in a workshop at Penn State Harrisburg for college students. Prepared and delivered by Dr. John David Bowman of The TEAM Approach

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Priorities

  1. 1. Welcome to the Goals & Priorities Action Planning Seminar March 23, 2009
  2. 2. High Score winner High score wins (coin toss in case of tie) Profile + 14 weeks of coaching tips
  3. 3. Program access & TM Profiles Today’s event will explore two of twelve key aspects of Time Mastery . You can measure you own strength in your use of time with a profile available at our website. You can find all the materials from today’s presentation at the same location!
  4. 4. Seminar Purpose Provide you with tools to help you make important life choices. Determine specific ways you can improve your time management. <ul><li>Give you opportunity to gain focus for your use of time. </li></ul>
  5. 5. Benefits Mastering Goals & Priorities can: Help you increase your productivity at school, on the job and at home. Help you enhance the quality of your work with less stress. Give you a sense of personal satisfaction and accomplishment.
  6. 6. Discovery <ul><li>Without looking, hide your watch. </li></ul><ul><li>On a sheet of paper, draw (or describe) your watch. </li></ul><ul><ul><li>Numbers (How many? Font? Units?) </li></ul></ul><ul><ul><li>Colors?, Shape? Band design? </li></ul></ul><ul><ul><li>Calendar? Day &/or Date? </li></ul></ul><ul><li>What did you know? </li></ul><ul><li>Moving from Assumptions to Awareness </li></ul>
  7. 7. <ul><li>Whether you think </li></ul><ul><li>You can </li></ul><ul><li>or you can’t, </li></ul><ul><li>you’re right. </li></ul><ul><li>— Henry Ford </li></ul>Ford Quote
  8. 8. Habits Quote <ul><li>“The more you do of what you’re doing, the more you’ll get of what you’ve got.” </li></ul>Do you know the joke about the definition of insanity? “ Doing the same thing over and over expecting different results.” The fact is . . .
  9. 9. New Habits “ Many of your habits can be successfully changed in three days to three weeks.” Define new habit Ask for help Begin purposefully Never deviate Identify old habit
  10. 10. Chinese Proverb <ul><li>“ Besides the noble art of getting things done, there is the noble art of leaving things undone. The wisdom of life consists of eliminating the non- essentials.” </li></ul>--Lin Yutang
  11. 11. Controlling time <ul><li>There are events we think we cannot control. . </li></ul><ul><li>And. . .we cannot! </li></ul>
  12. 12. Controlling time <ul><li>There are events we think we cannot control. . </li></ul><ul><li>But. . .we can! </li></ul>
  13. 13. Controlling time <ul><li>There are events we think we can control. . </li></ul><ul><li>But. . .we can’t! </li></ul>
  14. 14. Controlling time <ul><li>There are events we think we can control. . </li></ul><ul><li>But. . .we don’t. </li></ul>
  15. 15. Controlling time <ul><li>There are events we think we can control. . </li></ul><ul><li>And. . .we do! </li></ul>The difference? Our attitude driven actions
  16. 16. Attitudes “ Our ability to control our time is related to our attitude toward controlling our environment.” It’s up to you Time is life Success habits Self-management
  17. 17. The Power of Attitude <ul><li>“Plant a thought, harvest an act. </li></ul><ul><li>Plant an act, harvest a habit. </li></ul><ul><li>Plant a habit, harvest a character. </li></ul><ul><li>Plant a character, harvest a destiny.” </li></ul>--a Mandan Indian saying
  18. 18. Goals <ul><ul><li>S pecific </li></ul></ul><ul><ul><li>M easurable </li></ul></ul><ul><ul><li>A chievable </li></ul></ul><ul><ul><li>R ealistic </li></ul></ul><ul><ul><li>T imed </li></ul></ul><ul><ul><li>… and Written </li></ul></ul>“ Well-developed goals are SMART.” Criteria
  19. 19. Charles Hobbs
  20. 20. Goals Worksheet – step 1 I am an inspiring teacher. I am a thoughtful citizen.
  21. 21. Goals Worksheet – Step 2 Graduate 2012 with at least 3.0 and good faculty recommendations. Maximize my use of Gen Ed courses each semester to relate to Major. s.m.a.r.t.
  22. 22. Goals Worksheet – Step 2 Each semester, use Gen Ed assignments to further my major. Until graduation, choose work affiliations that maximize long term values. Until graduation, ensure work-load does not jeopardize loan qualifications. s.m.a.r.t.
  23. 23. Aspects of Life Family Spiritual Career Social Personal Health Wealth Leisure
  24. 24. Overwhelmed? If you have ever felt overwhelmed trying to decide what you should do next, today’s tips are for you.
  25. 25. Urgent vs. Important URGENT IMPORTANT YES YES NO NO Short term Long term CONSEQUENCES Crisis Trivial Work Highest Value Time-Wasters
  26. 26. Saying “No” “ You may be surprised at how reasonable people can be when your turn down their requests.” Tell them why Don’t feel obligated Be honest, but firm Know why before saying “yes” Use your schedule Provide Options
  27. 27. 80/20 Rule <ul><li>“Eighty percent of our activities produce 20 percent of the results, while only 20 percent of our activities produce 80 percent of the results.” </li></ul>
  28. 28. Charles Hobbs (reprise) General Specific
  29. 29. Making choices – Setting priorities Your Choices
  30. 30. Making choices step 1 Write Paper Work Picnic Movie w. Chris TurboTax
  31. 31. Making choices step 2 Write Paper Work Picnic Movie w. Chris Turbo Tax 2 2 1 1 1 2 3 4 When two items total with same value, re-visit the selection box for those two items to find your final choice.
  32. 32. Making choices step 3 Review & test your choices 1. Urgent vs. Important 2. Value per energy 3. Contribution to long term goals Movie with Chris Write paper for class Go to work group picnic Work with Turbo Tax
  33. 33. Table Talk - 1 Brainstorm together: What are some new habits which could improve your effectiveness in setting goals ? Volunteer: What are some old habits which might undermine your effectiveness in goal setting?
  34. 34. Table Talk - 2 Brainstorm together: What are some new habits which could improve your effectiveness in setting priorities ? Volunteer: What are some old habits which might undermine your effectiveness in setting priorities?
  35. 35. Personal Time “ Do not squander time, for that is the stuff life is made of.” ---Ben Franklin What aspect of Goals and Priorities do you most want to improve? What habits will you need to change? Create your action plan .
  36. 36. One-to-one In teams of two: Tell each other what you are prepared to do differently as you practice time mastery. “ Take all the swift advantage of the hours.” --Wm Shakespeare
  37. 37. For more information Allen, David. Getting Things Done . New York: Penguin Books, 2001. Baker, Larry & Douglass, Merrill. Time Mastery Profile . Inscape Publishing, 2003. Covey, Stephen, et. al. First things First . New York: Fireside, 1994. Hobbs, Charles R. Your Time and your Life (Audio tape) Nightingale-Conant Corporation, 1983.
  38. 38. Come to www.teamapproach.com for more information Today’s event looked at two of twelve key aspects of Time Mastery . You can measure you own strength in your use of time with a profile available at our website. You can find all the materials from today’s presentation at the same location! Enjoy. 
  39. 39. Thank you for attending the Goals & Priorities Action Planning Seminar www.teamapproach.com

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