Cindy watts, dts presentation

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Cindy watts, dts presentation

  1. 1. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 1 PPE Conference 2-4 Nov 2010PPE Conference 2-4 Nov 2010 N8 DEFENSE TRAVEL SYSTEM UPDATE Version 2 10/27/2010
  2. 2. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 2 INTRODUCTION • Defense Travel System (DTS) is a fully integrated, electronic, end-to-end travel management system that automates temporary duty travel (TDY) for the Department of Defense. • It allows travelers to create authorizations (TDY travel orders), make reservations, receive approvals, generate travel vouchers, and direct deposit payment to themselves and the government charge card vendor. • DTS is available 24 hours a day, seven days a week. Version 2 10/27/2010
  3. 3. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 3 ESSENTIALS TO USE DTSESSENTIALS TO USE DTS • Common Access Card and PIN to login into DTS. • Need Government Credit Card (GOVCC) and bank account information before you can set up your DTS account. • If you have a current DTS account with a previous command that command must “release” you, before we can receive you into our command. • See Cindy Watts or Yvette Jefferson to set up your DTS account. Version 2 10/27/2010
  4. 4. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 4 WELCOME PAGE OF DTS Version 2 10/27/2010
  5. 5. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 5 DTS TRAVELER TRAININGDTS TRAVELER TRAINING • You will learn to create an authorization/order, a travel voucher from that authorization, and a local voucher. • DTS traveler training is conducted in Bldg. R-48 on a monthly basis. Class is held from 0900-1500. • POC for training is Cindy Watts 757-443-2156. Version 2 10/27/2010
  6. 6. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 6 APPROVING OFFICIALS TRAININGAPPROVING OFFICIALS TRAINING • As an Approving Official, you will learn the key factors of what to look for, when reviewing an authorization/order, voucher and local voucher for approval. • A discussion of the Joint Travel Regulations. • Approving Officials training is held every two months in Bldg. R-48. Class is held from 0830- 1200. • POC for training is Cindy Watts 757-443-2156. Version 2 10/27/2010
  7. 7. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 7 COMMON ISSUES THAT DELAY TIMELYCOMMON ISSUES THAT DELAY TIMELY PROCESSING OF TRAVELPROCESSING OF TRAVEL • Non-use of GSA City Pair contracted flights • Going outside of the DTS system to secure lodging and rental cars • Last minute travel requests • Late submission of travel vouchers Version 2 10/27/2010
  8. 8. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 8 CONTACT INFORMATIONCONTACT INFORMATION • Lead Defense Travel Agent (LDTA): Cindy Watts 757-443-2156 • Organizational Defense Travel Administrator: (ODTA): Yvette Jefferson 757-443-2147 • N8 Travel Supervisor: John Diring 757-443-2161 • Reviewers of your documents by Alphabetical Order: A - D calls Ray Harris – 443-2158 E - K calls Lita Simbulan – 443-2159 L - Q calls Helene Greene – 443-2148 R - Z calls Charlene Balance – 443-2149 Version 2 10/27/2010
  9. 9. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 9 TSA SECURE FLIGHT INFORMATIONTSA SECURE FLIGHT INFORMATION • You are now required to provide the Transportation Security Agency with your full name as shown on your government issued ID, your date of birth, and your gender when you travel via air. • DTS will prompt you to update this information each time you make reservations, including rental car and lodging. • This can also be updated on the Welcome page under the Traveler Setup tab, Update Personal Profile, My TSA Information. Version 2 10/27/2010
  10. 10. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 10 UPDATING OTHER INFO IN YOURUPDATING OTHER INFO IN YOUR PERSONAL PROFILEPERSONAL PROFILE • Under the same tab (Update Personal Profile) you can update your address, credit card information, and bank account information. • Keep in mind that once you begin an authorization it will retain the previous information, so please update your profile PRIOR TO creating a new authorization. • Failing to update your GOVCC information (new exp. date) will result in SATO getting a decline from Citi when they try to issue your ticket. Version 2 10/27/2010
  11. 11. Military Sealift Fleet Support CommandMilitary Sealift Fleet Support Command Man, Train, Maintain, EquipMan, Train, Maintain, Equip 11 QUESTIONSQUESTIONS Version 2 10/27/2010

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