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Research Journal of Education
ISSN(e): 2413-0540, ISSN(p): 2413-8886
Vol. 2, No. 10, pp: 167-176, 2016
URL: http://arpgweb.com/?ic=journal&journal=15&info=aims
*Corresponding Author
167
Academic Research Publishing Group
Internet Based Model for Postgraduate Students Admission to
Higher Education: Case of Tripoli University - Libya
Abdalmonem Tamtam*
(PhD) University of Al-Jabal Al-Gharbi, Libya
Nura Warag (MSc) University of Al-Jabal Al-Gharbi, Libya
1. Introduction
The World Wide Web (WWW) is growing so fast. The current web is largely based on the file system
technology, which can deal well with the resources that are primarily static. However, with the unique growth of
resources, it is no longer adequate to rely on this conventional file technology for organizing, storing and accessing
large amount of information on the web (Carriere and Kazman, 1997). The official description describes the World
Wide Web as a “wide-area hypermedia information retrieval aiming to give universal access to a large universe of
documents”. Using a popular software interface to the web called web browser, the web project has changed the way
people view and create information—it has created the first global hypermedia network (Hughes, 1993).
The internet is a true ‘Information Superhighway”. It is a collection of electronic documents linked together like
a spider web. These documents are stored on computers called server. The Web has evolved into a global electronic
publishing medium and a medium for conducting electronic commerce. It is the universe of networks of network
accessible information, the embodiment of human knowledge.
The web has a body of software and set of protocols and conventions. Through the use hypertext and
multimedia techniques, the web is easy for anyone to roam, browser and contributed to.
1.1. Web-based System
Web-based/online system is a normal application that runs on web browsers, sometimes it is called web-based
application. Web-based applications are based on views for showing the objects and Form for changing them. The
view provides a ‘safe’ place where the users always return to after doing something using a Form or wizard. The
views are usually lists or tables that allow the display of information to be controlled (Faraj, 2009). According to
Tarban (2006) web-based systems refers to those applications or services that are resident on a server that is
accessible using a web browser and is therefore accessible from anywhere in the world via a web. Additionally, two
other very important features of web-based functionalities are that generated content/data are updated in real time
and that online systems are universally accessible via the internet to users (Urdan and Weggen, 2000).
Libya boasts the highest literacy rate in the Arab world, Tamtam et al. (2011). and the UN’s Human
Development Index, which ranks standard of living, social security, health care and other factors for development,
places Libya at the top of all African countries. Government reform plans in developing ICT infrastructure in Libya
and incorporating ICT in education as key components in its overall development plans, (Hamdy, 2007). Currently,
applications for admission to Tripoli University are processed manually, every semester thousands of students apply
for admission. From this large number of students only a handful of students get the chance to enter the university.
Prospective local and international students, who would like to know about this university usually, access the
university’s website to obtain relevant information. However, those who would like to apply have to send necessary
application materials and application processing fee through postal and bank services. They are not able to apply via
online, after receiving the application documents staff at the academic department has to key in all information into
Abstract: Admission to postgraduate education at Tripoli University - Libya suffers continually from being a
slow paced process for students, in which, students have to prepare lots of documents, which require students to
be precise and careful not to make any mistakes. Additionally, the procedure takes long time and effort
consuming for the staff involved in the preparation and processing of the required documents, as well as, being
money consuming for university budget. To resolve these issues an online application system for students’
admission to postgraduate studies at Tripoli University were designed and discussed in this paper.
The aim of the system is to speed up processing, time and provide an instant decision. The overall results
obtained are encouraging but improvement to the prototype is definitely needed.
Keywords: (Internet application, Object oriented analysis and design, Admission system, Tripoli University).
Research Journal of Education, 2016, 2(10): 167-176
168
the system and send a copy of the application to the faculty. The faculty coordinator will check all documents and
determine applicant’s eligibility that he/she meets all admission requirements. The course coordinators will then
send list of successfully applicant’s name to the academic department. Academic department will send offer letters
to the applicants. This is very lengthy process and sometimes the applicant did not receive any acknowledgement
regarding their application. Prospective students are concerned about their application status. As a result of this
problem, a web-based post graduate application system (WPAS) for Tripoli University will be proposed. The aim is
to reduce application processing time, send application acknowledgement/ status, avoid key in student information
more than twice and reduce administrative workload.
1.2. Objective of the Study
The primary objective of this study is to develop a web based admission system, the main objectives are:
(i) To identify end-users requirements for the system..
(ii) To design a requirements model of the system.
(iii) To develop a prototype of the system with relevant functionalities.
(iv) To evaluate the usability of the system.
2. Related Works
An interview conducted with a Maybank officer revealed that Maybank have been using online systems such as
credit card systems, online applications to handle charging, billing, payments and other processing functions after a
credit card is issued. However, most of the upfront application processing is still done manually.
The drawbacks of manual processing are application turnaround time is too long, credit limit assignments are
not consistent and decisions are not derived by systematic means. Application processing system (APS) allows paper
and applicants will not lie on someone’s desk awaiting for processing nor will they lost among a pile.
Meinel et al. (2002), developed an application management system for university staff and students, called
AMS. AMS started as a simple registration tool for students. However, there was a problem signing up for applying,
fees payment and students administration. Then late AMS has been improved to become a powerful system, assisting
the staff and the administrator in the management of entire application process. AMS tasks are ranging from apply
online, student data administration, creation of course web pages, design and administration of exercises and test
sheets, up to the design of certificates for successful participation. AMS can do student administration and can easily
be adapted to any kind of management.
Zanev (2004) studied the student online application registration system that has been designed and implemented
at State University, USA. The problem found was the data transfer between a WAP device and the gateway was
relatively slow. A browser interprets WAP content differently. To overcome these problems he used a three-tier
architecture design. The information for the tests was stored and retrieved a database.
The languages used to implement the application are WML and ASP. The new improved system has not
affected students to apply, check application status at anytime from anywhere with relatively faster time.
3. Methodology
There are numerous methodologies available today that can be used as tools to develop a system. The research
adopted the object-oriented methodology proposed by Hoffer et al. (2004). The next section discusses the phase of
the methodology.
3.1. Study Methodology
The methodology consists of five phases and these are project selection and planning, requirements analysis, design
requirements model, usability testing and documentation. Figure 3.1 shows the diagram of the methodology.
Figure-3.1. Object-Oriented Methodology
Research Journal of Education, 2016, 2(10): 167-176
169
3.1.1. Project Selection & Planning
During first stage, a comprehensive study has been done to identifying the activities, milestones and deliverables
produced by the project. According to Sommerville (2007) a well project plan is drawn up to guide the development
towards the projects goals.
In the planning phase, project scheduling, cost estimation, risk analysis, work breakdown and literature review
has been carried out. During the literature review phase ideas, information, issues and problems related to the web-
based system have been gathered from proceedings, journals, white papers, reports and news.
3.1.2. Requirement Analysis
According to Olphert and Damodaran (2002) requirements is a formal definition of a system and reflect the
needs of users for a system that helps to solve problems. The second stage has presents the end user’s requirements
towards the Web-based Postgraduate Application System (WPAS) for Tripoli University.
The process starts by getting information about exiting admission process, manual system, features & functions
provided and identified the problems upon application requirements, support materials. This stage defines how the
current system works, determine & analyze facts and documents how system should work better to support, develop
a logical model of the proposed Web-based Postgraduate Application System (WPAS) for Tripoli University.
On the other hand, issues related to the study are gathered from books and websites. From the information, user
requirements have been determined.
3.1.3. Design Requirement Model
Design is essential part of the overall software design process. A poorly designed means that users will probably
be unable to access some of the features. Thus, user requirements has been collected and analyzed very carefully.
This study adopts the object-oriented (OO) approach and HTML to design a prototype of the proposed system.
Use case diagram, sequence diagrams and class diagram are produced during this stage.DBDesigner4 have been
used for database and interface design. At the end of this phase a prototype model of the Web-based Postgraduate
Application System (WPAS) for Tripoli University has been developed. ASP programming language and My SQL
has been used to develop this system.
3.1.4. Usability Testing
During this stage, the prototype is tested to verify whether the system has met user requirements.
3.1.5. Documentation
In the last stage, a full report on the system has been produced. The report includes detailed description and
information on the Web-based Postgraduate Application System (WPAS).
4. Finding
4.1. Analysis Approach
The study adopts the object-oriented methodology. The phases of research have been described above. The
following section presents the findings on each phases of the methodology.
4.2. Project Selection & Planning
At the beginning of the planning process project scheduling, cost estimation, risk analysis, work breakdown and
literature review has been carried out. During the literature review phase ideas, information, issues and problems
related to the web based system have been gathered from proceedings, journals, white papers, reports and news.
4.3. Requirement Analysis
The requirements analysis is separated into two parts namely functional and nonfunctional requirements. The
list of Functional, Non-Functional Requirements, and updated SRS are presented below. Functional requirements
capture the intended behavior of the system. This behavior may be expressed as services, tasks or functions the
system is required to perform.
Use cases are useful in capturing and communicating functional requirements. On the other hand, non-
functional requirements include constraints and qualities. Instead, non-functional requirements need to be made
precise and actionable.
4.4. Current System
Students who would like to apply at University have to send necessary application materials and application
processing in hand. They are not able to apply via online.
After getting the application materials academic department has to key in all information into the system and
send a copy of application to the faculty. The faculty coordinator will check all documents and determine applicant’s
eligibility that he/she meets all admission requirements. Then course coordinator will send list of successfully
Research Journal of Education, 2016, 2(10): 167-176
170
applicant’s name to the academic department. Academic department will send offer letter to the applicants. This is
very lengthy process. Sometimes the applicant did not receive any acknowledgement regarding their application.
4.5. Design Requirements Model
During this phase several designs have been produced using unified modeling language (UML). According to
Booch (1994) UML is a visual modeling language used to specify, construct, visualize and document the artifacts of
software system. Use case diagrams in UML are used to give/achieve requirements for a software design and
development. Each use case draws in informal (Sendall and Strohmeier, 2000). The Nunes and Cunha (2006) states
UML is recognized to be the leading diagrammatic modeling language in the software engineering. According to
Eriksson and Penker (1999), UML can be applied in different phases of system development, from the requirement
specification to the test of finished system. Whitten et al. (2001) describe that UML is conventions modeling
language that specify a system in term of object. UML consists of number of graphical elements that comprises from
diagram. Dennis et al. (2000) added that an objective of UML is to provide a common vocabulary of object-oriented
and diagramming techniques that is rich enough to model any systems development project from analysis through
implementation. In this study proposed Rational Rose 2005 has been used to draw requirements model. Many errors
that occur during requirements analysis and design can be detected by means of execution (Compton and Huggins,
2003).
4.6. Use Case Diagram
There are some use case have been produced. These are Apply online, Login, View Application Status,
Registration, Update Application Info, Authorize Student, Edit Profile, Manage User Account, Add, Edit, Search
User, and Delete User Account.
Figure 4.1. Use Case Diagram
As shown in Figure 4.1 there are two actors—Prospective student and Administrator.
Student can manage Apply online, Login. Administrator can manage all of them including View Application
Status, Update Application Info, Authorize Student, Edit Profile, Manage User Account, Add, Edit and Delete
Account.
Research Journal of Education, 2016, 2(10): 167-176
171
4.6. Sequence Diagram
Several sequence diagrams are produced. These are shown in the following section.
• Apply Online
Figure 4.2 shows the Apply Online sequence diagram of the system. Prospective students (User) can apply
through online for admission. They need to enter all requirements and press “Apply” button. System will send Apply
Request () to the Apply Controller. Apply Controller will verify all information for data validation and display
confirmation page. Once user click “Confirm” button, system will create new user account and display successful
message.
Figure 4.2. Sequence Diagram for Apply Online
• Login
Figure 4.3 shows the sequence diagram for login. User will enter Login ID and password. Then press “login”
button. Login UI Boundary will send login Request ().
Login Controller will get login ID and verify. Successfully match will allow to access to the system. Otherwise,
display error message-“Incorrect login ID or Password”.
Figure 4.3. Sequence Diagram for Login
Research Journal of Education, 2016, 2(10): 167-176
172
• View Application Status
Figure 4.4 shows the sequence diagram for view application status. Students are able to see their application
status at anytime from anywhere. From the main menu click “View Status” button. Main Menu Boundary sends the
request to the Main Menu Controller. And display the view application status interface.
Figure 4.4. Sequence Diagram for View Application Status
• Update Application Info
Figure 4.5 shows the sequence diagram for update application info. Student can update their information time-
to-time. There are some process to update application info like —display User Info, get User Info, send Update
Request, validate Info, setup date Info, display Successful Message.
Figure 4.5. Sequence Diagram for Update Application Info
Research Journal of Education, 2016, 2(10): 167-176
173
• Update Application Status
Figure 4.6 shows the sequence diagram for update application status. Only administrator can update application
status. There are four process such as get Application Info (), display App Status (), send Update Request (), Update
Status ().
Figure 4.6. Sequence Diagram for Update Application Status
• View Profile
Figure 4.7 shows the sequence diagram for view profile. This sequence shows how user can view their own
profile. Just simply click “View Profile” button on Main Menu boundary. The request will send to the controller and
display user profile.
Figure 4.7. Sequence Diagram for View Profile
Research Journal of Education, 2016, 2(10): 167-176
174
• Edit Profile
Figure 4.8 shows the sequence diagram for edit profile. Users are also allowed to change their profile
information. Form view profile interface, click “Edit” button.
Request will send to controller and display edit profile interface. User modify information and press “Edit”
button. Controllers verify data and se User Update Info. Finally, display Successful Message.
Figure 4.8. Sequence Diagram for Edit Profile
• Add User Account
Figure 4.9 shows the sequence diagram for add user account. Only administrator can add/ create new user
account. Enter user information and press “Add” button. Controller will do these process—send add Request , get
User Info, validate, set User Info and display Successful Message.
Figure 4.9. Sequence Diagram for Add User Account
Research Journal of Education, 2016, 2(10): 167-176
175
• Class Diagram
Figure 4.10 shows the class diagram for the WPAS.
Figure 4.10. Class Diagram for WPAS
5. Conclusion
The application of web-based technology is most popular among the society. It is believed that the time comes
and one of the main methods used by people to communicate and share information. This chapter presents limitation
of the proposed system, user satisfaction result and recommendation. At the end of the chapter, future works on web-
based post graduate application system is highlighted. This paper concerns about the problems faced by prospective
students when they want to apply online and would like to know status of their application. Tripoli University
currently, applications are processed manually. Every semester thousands of students apply for admission. From this
large number of students only a handful of students get the chance to enter the university. Application form increase
every semester and academic staffs need to check the documents before deciding either to accept or reject. This
process is time consuming and application status can only be given to students after at least two weeks. A web-based
application system solution is proposed. The aim of the system is to speed up processing, time and provide an instant
decision. The overall results obtained are encouraging but improvement to the prototype is definitely needed.
References
Booch, G. (1994). Object-oriented analysis and design with applications. 2nd edn: Benjamin/Cummings: Redwood
City CA.
Carriere, J. and Kazman, R. (1997). Webquery: Searching and visualizing the web through connectivity. Computer
Network and ISDN System, 29(8–13): 1257-67.
Compton, K. and Huggins, J. (2003). Execution of a Requirement Model in Software Development. Dept. of
Computer Science, Western Michigan University.
Dennis, C., Patel, T., King, T. and Hilton, J. (2000).'Qualitative studies of shoppers’ motivations'.9th International
Conference on Recent Advances in Retailing and Services Science.Heidelberg.Germany.
Eriksson, H. and Penker, M. (1999). UML Toolkit. JohnWiley & Sons, Inc: United States of America.
Faraj, A. F. (2009). Designing and developing a web-based postgraduate application system for UUM, (University of
Utara, Department of Information Technology).
Hamdy, A. (2007). ICT in education in Libya. Libya Country Report. Available: http://www.infodev.org/en
Hoffer, J. A., Valacich, J. S. and George, J. M. (2004). Essential of system analysis and design. Prentice Hall: Upper
Saddle River, NJ.
Hughes, K. (1993). Entering the World-Wide Web: A Guide to Cyberspace. Available:
http://w3.cib.unibo.it/intro/www-guide/www.guide.html
Meinel, C., Sack, H. and Schillings, V. (2002). Course Management in the Twinkle of an Eye — LCMS: A
Professional Course Management System, Providence, Rhode Island, USA Available:
http://delivery.acm.org.eserv.uum.edu.my/10.1145/590000/588722/p281meinel.pdf?key1=588722&key2=4
604770121&coll=Portal&dl=GUIDE&CFID=27880100&CFTOKEN=90226379
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Nunes, N. J. and Cunha, J. F. E. (2006). Rewards a UML Profile for Interaction Design: the Wisdom Approach.
Available: http://citeseer.ist.psu.edu/cache/papers/cs/23122
Olphert, C. W. and Damodaran, L. (2002).'Getting what you want, or wanting what you get? - beyond user centred
design'.Third International Conference on Design and Emotion.Loughborough.UK.
Sendall, S. and Strohmeier, A. (2000).'From use cases to system operation specification'.UML 2000—The Unified
Modeling Language Advancing the Standard. Third International Conference.Springer.UK.
Sommerville, I. (2007). Software Engineering. 8th edn: Harlow Addison Wesley: New York.
Tamtam, A., Gallagher, F., Olabi, G. A. and Naher, S. (2011). Higher education in libya, system under stress.
Procedia – Social and Behavioral Sciences, 29: 742-51. Available:
http://www.sciencedirect.com/science/article/pii/S1877042811027613
Tarban, E. M. (2006). Marketing Notes and communications: why do people shop? Journal of Marketing,
36(October): 46-59.
Urdan, T. and Weggen, C. (2000). Corporate e-learning: exploring a new frontier. WR HAMBRECHT & Co:
Whitten, J. L., Bentley, L. D. and Dittman, K. C. (2001). Systems analysis and design methods. 5th edn: McGraw-
Hill: Boston.
Zanev, V. (2004).'Wireless satudent testing'.The International Conference on Pervasive Computing and
Communications.Nevada.Las Vegas.

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Internet Based Model for Postgraduate Students Admission to Higher Education: Case of Tripoli University - Libya

  • 1. Research Journal of Education ISSN(e): 2413-0540, ISSN(p): 2413-8886 Vol. 2, No. 10, pp: 167-176, 2016 URL: http://arpgweb.com/?ic=journal&journal=15&info=aims *Corresponding Author 167 Academic Research Publishing Group Internet Based Model for Postgraduate Students Admission to Higher Education: Case of Tripoli University - Libya Abdalmonem Tamtam* (PhD) University of Al-Jabal Al-Gharbi, Libya Nura Warag (MSc) University of Al-Jabal Al-Gharbi, Libya 1. Introduction The World Wide Web (WWW) is growing so fast. The current web is largely based on the file system technology, which can deal well with the resources that are primarily static. However, with the unique growth of resources, it is no longer adequate to rely on this conventional file technology for organizing, storing and accessing large amount of information on the web (Carriere and Kazman, 1997). The official description describes the World Wide Web as a “wide-area hypermedia information retrieval aiming to give universal access to a large universe of documents”. Using a popular software interface to the web called web browser, the web project has changed the way people view and create information—it has created the first global hypermedia network (Hughes, 1993). The internet is a true ‘Information Superhighway”. It is a collection of electronic documents linked together like a spider web. These documents are stored on computers called server. The Web has evolved into a global electronic publishing medium and a medium for conducting electronic commerce. It is the universe of networks of network accessible information, the embodiment of human knowledge. The web has a body of software and set of protocols and conventions. Through the use hypertext and multimedia techniques, the web is easy for anyone to roam, browser and contributed to. 1.1. Web-based System Web-based/online system is a normal application that runs on web browsers, sometimes it is called web-based application. Web-based applications are based on views for showing the objects and Form for changing them. The view provides a ‘safe’ place where the users always return to after doing something using a Form or wizard. The views are usually lists or tables that allow the display of information to be controlled (Faraj, 2009). According to Tarban (2006) web-based systems refers to those applications or services that are resident on a server that is accessible using a web browser and is therefore accessible from anywhere in the world via a web. Additionally, two other very important features of web-based functionalities are that generated content/data are updated in real time and that online systems are universally accessible via the internet to users (Urdan and Weggen, 2000). Libya boasts the highest literacy rate in the Arab world, Tamtam et al. (2011). and the UN’s Human Development Index, which ranks standard of living, social security, health care and other factors for development, places Libya at the top of all African countries. Government reform plans in developing ICT infrastructure in Libya and incorporating ICT in education as key components in its overall development plans, (Hamdy, 2007). Currently, applications for admission to Tripoli University are processed manually, every semester thousands of students apply for admission. From this large number of students only a handful of students get the chance to enter the university. Prospective local and international students, who would like to know about this university usually, access the university’s website to obtain relevant information. However, those who would like to apply have to send necessary application materials and application processing fee through postal and bank services. They are not able to apply via online, after receiving the application documents staff at the academic department has to key in all information into Abstract: Admission to postgraduate education at Tripoli University - Libya suffers continually from being a slow paced process for students, in which, students have to prepare lots of documents, which require students to be precise and careful not to make any mistakes. Additionally, the procedure takes long time and effort consuming for the staff involved in the preparation and processing of the required documents, as well as, being money consuming for university budget. To resolve these issues an online application system for students’ admission to postgraduate studies at Tripoli University were designed and discussed in this paper. The aim of the system is to speed up processing, time and provide an instant decision. The overall results obtained are encouraging but improvement to the prototype is definitely needed. Keywords: (Internet application, Object oriented analysis and design, Admission system, Tripoli University).
  • 2. Research Journal of Education, 2016, 2(10): 167-176 168 the system and send a copy of the application to the faculty. The faculty coordinator will check all documents and determine applicant’s eligibility that he/she meets all admission requirements. The course coordinators will then send list of successfully applicant’s name to the academic department. Academic department will send offer letters to the applicants. This is very lengthy process and sometimes the applicant did not receive any acknowledgement regarding their application. Prospective students are concerned about their application status. As a result of this problem, a web-based post graduate application system (WPAS) for Tripoli University will be proposed. The aim is to reduce application processing time, send application acknowledgement/ status, avoid key in student information more than twice and reduce administrative workload. 1.2. Objective of the Study The primary objective of this study is to develop a web based admission system, the main objectives are: (i) To identify end-users requirements for the system.. (ii) To design a requirements model of the system. (iii) To develop a prototype of the system with relevant functionalities. (iv) To evaluate the usability of the system. 2. Related Works An interview conducted with a Maybank officer revealed that Maybank have been using online systems such as credit card systems, online applications to handle charging, billing, payments and other processing functions after a credit card is issued. However, most of the upfront application processing is still done manually. The drawbacks of manual processing are application turnaround time is too long, credit limit assignments are not consistent and decisions are not derived by systematic means. Application processing system (APS) allows paper and applicants will not lie on someone’s desk awaiting for processing nor will they lost among a pile. Meinel et al. (2002), developed an application management system for university staff and students, called AMS. AMS started as a simple registration tool for students. However, there was a problem signing up for applying, fees payment and students administration. Then late AMS has been improved to become a powerful system, assisting the staff and the administrator in the management of entire application process. AMS tasks are ranging from apply online, student data administration, creation of course web pages, design and administration of exercises and test sheets, up to the design of certificates for successful participation. AMS can do student administration and can easily be adapted to any kind of management. Zanev (2004) studied the student online application registration system that has been designed and implemented at State University, USA. The problem found was the data transfer between a WAP device and the gateway was relatively slow. A browser interprets WAP content differently. To overcome these problems he used a three-tier architecture design. The information for the tests was stored and retrieved a database. The languages used to implement the application are WML and ASP. The new improved system has not affected students to apply, check application status at anytime from anywhere with relatively faster time. 3. Methodology There are numerous methodologies available today that can be used as tools to develop a system. The research adopted the object-oriented methodology proposed by Hoffer et al. (2004). The next section discusses the phase of the methodology. 3.1. Study Methodology The methodology consists of five phases and these are project selection and planning, requirements analysis, design requirements model, usability testing and documentation. Figure 3.1 shows the diagram of the methodology. Figure-3.1. Object-Oriented Methodology
  • 3. Research Journal of Education, 2016, 2(10): 167-176 169 3.1.1. Project Selection & Planning During first stage, a comprehensive study has been done to identifying the activities, milestones and deliverables produced by the project. According to Sommerville (2007) a well project plan is drawn up to guide the development towards the projects goals. In the planning phase, project scheduling, cost estimation, risk analysis, work breakdown and literature review has been carried out. During the literature review phase ideas, information, issues and problems related to the web- based system have been gathered from proceedings, journals, white papers, reports and news. 3.1.2. Requirement Analysis According to Olphert and Damodaran (2002) requirements is a formal definition of a system and reflect the needs of users for a system that helps to solve problems. The second stage has presents the end user’s requirements towards the Web-based Postgraduate Application System (WPAS) for Tripoli University. The process starts by getting information about exiting admission process, manual system, features & functions provided and identified the problems upon application requirements, support materials. This stage defines how the current system works, determine & analyze facts and documents how system should work better to support, develop a logical model of the proposed Web-based Postgraduate Application System (WPAS) for Tripoli University. On the other hand, issues related to the study are gathered from books and websites. From the information, user requirements have been determined. 3.1.3. Design Requirement Model Design is essential part of the overall software design process. A poorly designed means that users will probably be unable to access some of the features. Thus, user requirements has been collected and analyzed very carefully. This study adopts the object-oriented (OO) approach and HTML to design a prototype of the proposed system. Use case diagram, sequence diagrams and class diagram are produced during this stage.DBDesigner4 have been used for database and interface design. At the end of this phase a prototype model of the Web-based Postgraduate Application System (WPAS) for Tripoli University has been developed. ASP programming language and My SQL has been used to develop this system. 3.1.4. Usability Testing During this stage, the prototype is tested to verify whether the system has met user requirements. 3.1.5. Documentation In the last stage, a full report on the system has been produced. The report includes detailed description and information on the Web-based Postgraduate Application System (WPAS). 4. Finding 4.1. Analysis Approach The study adopts the object-oriented methodology. The phases of research have been described above. The following section presents the findings on each phases of the methodology. 4.2. Project Selection & Planning At the beginning of the planning process project scheduling, cost estimation, risk analysis, work breakdown and literature review has been carried out. During the literature review phase ideas, information, issues and problems related to the web based system have been gathered from proceedings, journals, white papers, reports and news. 4.3. Requirement Analysis The requirements analysis is separated into two parts namely functional and nonfunctional requirements. The list of Functional, Non-Functional Requirements, and updated SRS are presented below. Functional requirements capture the intended behavior of the system. This behavior may be expressed as services, tasks or functions the system is required to perform. Use cases are useful in capturing and communicating functional requirements. On the other hand, non- functional requirements include constraints and qualities. Instead, non-functional requirements need to be made precise and actionable. 4.4. Current System Students who would like to apply at University have to send necessary application materials and application processing in hand. They are not able to apply via online. After getting the application materials academic department has to key in all information into the system and send a copy of application to the faculty. The faculty coordinator will check all documents and determine applicant’s eligibility that he/she meets all admission requirements. Then course coordinator will send list of successfully
  • 4. Research Journal of Education, 2016, 2(10): 167-176 170 applicant’s name to the academic department. Academic department will send offer letter to the applicants. This is very lengthy process. Sometimes the applicant did not receive any acknowledgement regarding their application. 4.5. Design Requirements Model During this phase several designs have been produced using unified modeling language (UML). According to Booch (1994) UML is a visual modeling language used to specify, construct, visualize and document the artifacts of software system. Use case diagrams in UML are used to give/achieve requirements for a software design and development. Each use case draws in informal (Sendall and Strohmeier, 2000). The Nunes and Cunha (2006) states UML is recognized to be the leading diagrammatic modeling language in the software engineering. According to Eriksson and Penker (1999), UML can be applied in different phases of system development, from the requirement specification to the test of finished system. Whitten et al. (2001) describe that UML is conventions modeling language that specify a system in term of object. UML consists of number of graphical elements that comprises from diagram. Dennis et al. (2000) added that an objective of UML is to provide a common vocabulary of object-oriented and diagramming techniques that is rich enough to model any systems development project from analysis through implementation. In this study proposed Rational Rose 2005 has been used to draw requirements model. Many errors that occur during requirements analysis and design can be detected by means of execution (Compton and Huggins, 2003). 4.6. Use Case Diagram There are some use case have been produced. These are Apply online, Login, View Application Status, Registration, Update Application Info, Authorize Student, Edit Profile, Manage User Account, Add, Edit, Search User, and Delete User Account. Figure 4.1. Use Case Diagram As shown in Figure 4.1 there are two actors—Prospective student and Administrator. Student can manage Apply online, Login. Administrator can manage all of them including View Application Status, Update Application Info, Authorize Student, Edit Profile, Manage User Account, Add, Edit and Delete Account.
  • 5. Research Journal of Education, 2016, 2(10): 167-176 171 4.6. Sequence Diagram Several sequence diagrams are produced. These are shown in the following section. • Apply Online Figure 4.2 shows the Apply Online sequence diagram of the system. Prospective students (User) can apply through online for admission. They need to enter all requirements and press “Apply” button. System will send Apply Request () to the Apply Controller. Apply Controller will verify all information for data validation and display confirmation page. Once user click “Confirm” button, system will create new user account and display successful message. Figure 4.2. Sequence Diagram for Apply Online • Login Figure 4.3 shows the sequence diagram for login. User will enter Login ID and password. Then press “login” button. Login UI Boundary will send login Request (). Login Controller will get login ID and verify. Successfully match will allow to access to the system. Otherwise, display error message-“Incorrect login ID or Password”. Figure 4.3. Sequence Diagram for Login
  • 6. Research Journal of Education, 2016, 2(10): 167-176 172 • View Application Status Figure 4.4 shows the sequence diagram for view application status. Students are able to see their application status at anytime from anywhere. From the main menu click “View Status” button. Main Menu Boundary sends the request to the Main Menu Controller. And display the view application status interface. Figure 4.4. Sequence Diagram for View Application Status • Update Application Info Figure 4.5 shows the sequence diagram for update application info. Student can update their information time- to-time. There are some process to update application info like —display User Info, get User Info, send Update Request, validate Info, setup date Info, display Successful Message. Figure 4.5. Sequence Diagram for Update Application Info
  • 7. Research Journal of Education, 2016, 2(10): 167-176 173 • Update Application Status Figure 4.6 shows the sequence diagram for update application status. Only administrator can update application status. There are four process such as get Application Info (), display App Status (), send Update Request (), Update Status (). Figure 4.6. Sequence Diagram for Update Application Status • View Profile Figure 4.7 shows the sequence diagram for view profile. This sequence shows how user can view their own profile. Just simply click “View Profile” button on Main Menu boundary. The request will send to the controller and display user profile. Figure 4.7. Sequence Diagram for View Profile
  • 8. Research Journal of Education, 2016, 2(10): 167-176 174 • Edit Profile Figure 4.8 shows the sequence diagram for edit profile. Users are also allowed to change their profile information. Form view profile interface, click “Edit” button. Request will send to controller and display edit profile interface. User modify information and press “Edit” button. Controllers verify data and se User Update Info. Finally, display Successful Message. Figure 4.8. Sequence Diagram for Edit Profile • Add User Account Figure 4.9 shows the sequence diagram for add user account. Only administrator can add/ create new user account. Enter user information and press “Add” button. Controller will do these process—send add Request , get User Info, validate, set User Info and display Successful Message. Figure 4.9. Sequence Diagram for Add User Account
  • 9. Research Journal of Education, 2016, 2(10): 167-176 175 • Class Diagram Figure 4.10 shows the class diagram for the WPAS. Figure 4.10. Class Diagram for WPAS 5. Conclusion The application of web-based technology is most popular among the society. It is believed that the time comes and one of the main methods used by people to communicate and share information. This chapter presents limitation of the proposed system, user satisfaction result and recommendation. At the end of the chapter, future works on web- based post graduate application system is highlighted. This paper concerns about the problems faced by prospective students when they want to apply online and would like to know status of their application. Tripoli University currently, applications are processed manually. Every semester thousands of students apply for admission. From this large number of students only a handful of students get the chance to enter the university. Application form increase every semester and academic staffs need to check the documents before deciding either to accept or reject. This process is time consuming and application status can only be given to students after at least two weeks. A web-based application system solution is proposed. The aim of the system is to speed up processing, time and provide an instant decision. The overall results obtained are encouraging but improvement to the prototype is definitely needed. References Booch, G. (1994). Object-oriented analysis and design with applications. 2nd edn: Benjamin/Cummings: Redwood City CA. Carriere, J. and Kazman, R. (1997). Webquery: Searching and visualizing the web through connectivity. Computer Network and ISDN System, 29(8–13): 1257-67. Compton, K. and Huggins, J. (2003). Execution of a Requirement Model in Software Development. Dept. of Computer Science, Western Michigan University. Dennis, C., Patel, T., King, T. and Hilton, J. (2000).'Qualitative studies of shoppers’ motivations'.9th International Conference on Recent Advances in Retailing and Services Science.Heidelberg.Germany. Eriksson, H. and Penker, M. (1999). UML Toolkit. JohnWiley & Sons, Inc: United States of America. Faraj, A. F. (2009). Designing and developing a web-based postgraduate application system for UUM, (University of Utara, Department of Information Technology). Hamdy, A. (2007). ICT in education in Libya. Libya Country Report. Available: http://www.infodev.org/en Hoffer, J. A., Valacich, J. S. and George, J. M. (2004). Essential of system analysis and design. Prentice Hall: Upper Saddle River, NJ. Hughes, K. (1993). Entering the World-Wide Web: A Guide to Cyberspace. Available: http://w3.cib.unibo.it/intro/www-guide/www.guide.html Meinel, C., Sack, H. and Schillings, V. (2002). Course Management in the Twinkle of an Eye — LCMS: A Professional Course Management System, Providence, Rhode Island, USA Available: http://delivery.acm.org.eserv.uum.edu.my/10.1145/590000/588722/p281meinel.pdf?key1=588722&key2=4 604770121&coll=Portal&dl=GUIDE&CFID=27880100&CFTOKEN=90226379
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