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Dish 2011 Rene Tol V1.0

DISH 2011 presentation, Strategic Leadership for the Archive of the Future

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Dish 2011 Rene Tol V1.0

  1. 1. Strategic Leadership for the Archive of the Future Management Development Program 2006 - 2010 Drs. René R Tol, Yuj Advies bv The Netherlands Institute for Heritage and De Baak (management center VNO/NCW)
  2. 2. The Management Development program <ul><li>Directors of Archives, 4 groups, 16-22 participants per group </li></ul><ul><li>Large organizations: 3 modules (total 12 dayparts) plus 2 half day intervision meetings, 2 groups </li></ul><ul><li>Middle size organizations: 2 modules (total 10 dayparts) plus 2 half day intervision meetings, 2 groups </li></ul><ul><li>Over 75 organizations participated 2006 – 2010 </li></ul><ul><li>Design principles: </li></ul><ul><li>“ Outside in approach”: Learning from finance, retail, academia, government, libraries, etc. </li></ul><ul><li>“ Worksessions”: Participants prepare draft blue print for their “Enterprise Architecture” </li></ul><ul><li>Peer-to-peer learning </li></ul>
  3. 4. Building a house analogy: the four views Why do I want a new house? Business view Functional view What should the new house give me? Technical view With what will the house be built? Implementation view How will the house be built?
  4. 5. Architecture: Three Roles Customer Architect Contractor Form Function Durability Regulation Constructionprinciples Drivers Principles Model Standards
  5. 6. Enterprise Architecture Framework Functional principles Rationales Implications Obstacles Functional view Implementation principles Rationales Implications Obstacles Implementation view Business view Actions Business drivers Goals Business principles Rationales Implications Obstacles Actions Technical view Obstacles Rationales Technical principles Implications Actions Actions
  6. 7. EA Framework: An example Survey customers Train resources Use Microsoft based commerce systems “ Ramp-up” time is reduced Will have to partner to acquire needed expertise Limited skill set Implementation view Business view Research db products Technical view Compatibility, integration issues Need to develop or outsource Customer must check inventory, make valid orders Use scripts, database to check inventory and validity Customers browse, check inventory, order, pay without help Needed for e-commerce Requires 24 X 7 system availability No resources for 24X7 support Functional view Investigate partners Goal: Improve time-to- marke t Develop e-commerce capability Reduces order processing time Needs modifications to IT infrastructure Beyond year’s budget Driver: Competition is outstripping us on delivery
  7. 13. “ Timeline” Tool
  8. 14. Situational Project Management Energy Time ++ -- Visionary Style Relational Style Completion Style New PM New PM Possible Failure Possible Failure
  9. 15. Learnings <ul><li>“ Outside in”approach works </li></ul><ul><li>We are in competition for time and attention of public </li></ul><ul><li>The “EA framework” is usefull </li></ul><ul><li>Learning from others in organized feedback sessions works </li></ul><ul><li>Peer-to-peer learning adds value </li></ul><ul><li>From stand alone organization to Co-Operation </li></ul><ul><li>New Initiatives like BRAIN </li></ul>
  10. 16. “ It’s not the strongest of the species that survives, nor the most intelligent; but the one most responsive to change.” — Charles Darwin
  11. 17. Discussion [email_address] Tel: +31 6 46 220 200