Hosting Hubs Update: Services, Pricing, and Highlights


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Mountain West Digital Library (MWDL) provides a central search portal to over 800,000 digital resources from memory institutions in Utah, Nevada, Idaho, Arizona, and Hawaii. MWDL partners typically work with one of approximately 30 MWDL hosting hubs. Hubs assist partners by providing digital collections training, digitization services, and repository hosting services. Through the hubs model MWDL supports a distributed digital collections network around the Mountain West and works to expand digital library services to additional memory institutions in the region.

In this webinar, Sandra and Rebekah will provide background on the hubs model, explain the different kinds of MWDL hubs, and discuss the need to update the current model of service. Time will be allotted for questions and discussions about the needs of both hubs and partners, and for ideas about how MWDL can modify the hubs model in the future.

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Hosting Hubs Update: Services, Pricing, and Highlights

  1. 1. Hosting Hubs Update: Services, Pricing, and Highlights Sandra McIntyre, Director, and Rebekah Cummings, Assistant Director January 7, 2014
  2. 2. MWDL Distributed Network Infrastructure BACKGROUND
  3. 3. Partnership Agreement • Available here at
  4. 4. MWDL Partnership Agreement • Created March 14, 2008 • Not a legal contract but a “statement of intent.” • Outlines responsibilities of partners, hubs, and MWDL as well as goals, governance, and guidelines.
  5. 5. Infrastructure Three tiered model • Collections Partners Tier (“Partners”) – Own and manage collections • Hosting Tier (“Hubs”) Host the digital materials • Central Aggregating Server Tier (MWDL) – Harvest metadata from hubs
  6. 6. Hub Levels Three levels of Hosting Hubs (Tier 2) • Level 1: Contributing Institutions – Host their own collections and share at least one collection with MWDL. • Level 2: Regional Hosting Hubs – Host material from at least one other institution. • Level 3: Full-Service Hosting Hubs – Provide digitization services as well as hosting services to partners.
  7. 7. Model 1: Contributing Institutions Contributing Institution: • • • • • Curates own content Assigns own metadata Digitizes own material (or contracts privately) Has its own server and DAMS Opens up its own collections for harvest
  8. 8. Model 2: Regional Hosting Hub Partners: Regional Hosting Hub: • Curate collections • Assign metadata • Digitize own materials • Hosts the digital collections of at least one additional partner • Trains partners in using DAMS
  9. 9. Model 3: Full-Service Hosting Hub Partners: Full-service Hosting Hub: • Curate collections • Assign metadata • Hosts digital collections • Provides digitization services • Trains partners in using DAMS
  10. 10. MWDL Tiered Infrastructure
  11. 11. Services provided Collection Partner Level 1: Contributing Institution Level 2: Regional Hosting Hub Level 3: Full-Service Hosting Hub Curation of materials ✚ Metadata assignment ✚ ✚ Digitization ✚ MWDL: Aggregating Tier ✚ Hosting in DAMS Training ✚ ✚ ✚ ✚ ✚ ✚ Harvesting metadata ✚ Central search portal ✚ Standards ✚
  12. 12. Currently harvested: • University of Utah, J. Willard Marriott Library, CONTENTdm Repository • BYU, CONTENTdm Server Repository • BYU, Finding Aid Repository • UNLV, CONTENTdm Repository • Idaho State Historical Society, CONTENTdm Repository • Arizona Memory Project • UNR Libraries Digital Conservancy • Utah State University, Digital Commons • Utah State University, Digital Library • Utah State Digital Archives • Utah State Archives and Records Service Indexes • Southern Utah University, Sherratt Digital Library Collections • Weber State University Stewart Library Digital Collections • Utah Valley University Digital Archives • Salt Lake Community College Digital Collections • Utah Digital Archives Finding Aids List of hosting hubs/ repositories In Progress/Not yet harvested: • UNLV Digital Commons • University of Idaho Digital Collections • Northern Arizona University Cline Library Special Collections and Archives • Montana Memory Project • Utah Division of Arts and Museums Digital Repository • Utah Education Network College eMedia • Family Search International • LDS Church History Library • Stacks: The Idaho Digital Repository • Boise State University • Snow College Digital Repository • BYU Howard W. Hunter Law Library • Highway 89 On hold due to technical issues: • Utah Government Publications Online Digital Library
  13. 13. Benefits of Tiered Network • People who are closest to the materials curate collections and assign metadata • Provides flexible, scalable infrastructure • Consolidates equipment and expertise • Reinforces standards and policies • Creates a platform for collaborative work
  14. 14. Standardized Price List
  15. 15. Metadata Standards for Interoperability • Created by a 12member task force of UALC Digitization Committee • Qualified Dublin Core • Metadata mappings to QDC from other systems • 8 required fields; 2 other mandatory-ifapplicable fields
  16. 16. Training • 2008: tied to Hub-Partner relationship • Other options: – MWDL centralized training – webinars and workshops – MWDL staff on-site training at Partner sites – Third-party training organizations
  17. 17. MWDL Distributed Network GOVERNANCE AND FUNDING
  18. 18. Governance • Selection of materials is up to Partners. • Hubs are independent and self-managing, select services to offer to Partners. • MWDL is governed by UALC Council, with policies recommended by UALC Digitization Committee. – In-person Committee meetings semi-annually – Virtual meetings of task forces, ongoing
  19. 19. Current Task Forces Active: • Geospatial Discovery Task Force • DAMS Interest Group • Outreach Task Force • Training Task Force • Pioneers in Your Attic Forming/re-forming: • Institutional Repositories Task Force • Digital Preservation Task Force • Data Curation Task Force • Linked Data Task Force
  20. 20. Governance 19 repositories 11 repositories UALC UALC UALC UALC UALC UALC UALC UALC UALC UALC Hub Hub Hub Hub Hub Hub Hub Hub Hub Hub New New New New New New Hub Hub Hub Hub Hub Hub UALC UALC UALC UALC UALC UALC UALC UALC UALC Hub Hub Hub Hub Hub Hub Hub Hub Hub New New New New New Hub Hub Hub Hub Hub
  21. 21. Funding • LSTA: Start-up funds in early 2000s for four hub servers and training • Partners: discounted fees to Hubs for services; no fees to MWDL • UALC: $116,000 in 2009 for Ex Libris Primo “piggyback” license • UALC: approx. $90,000/yr. in Utah State funds – Director position – Outreach supplies and travel
  22. 22. Funding • In-kind support from J. Willard Marriott Library at University of Utah – – – – – – Discovery Services support (Primo) Other IT support: servers, systems, etc. Offices, computers, and telephones Financial Management services Human Resources services Librarian appointments
  23. 23. Funding • Digital Public Library of America: Grants – 3 other staff positions through Dec. 2014 – 1+ position part-time through Aug. 2015 – Direct costs for program activities through Aug. 2015
  24. 24. 2008-2013 CHANGES
  25. 25. Changes • • • • Growth in network New funding New staff and capacities Changes in digital environment
  26. 26. New infrastructure options • No hosting hub: Partner works directly with CONTENTdm Quick Start program • No regional digitization center: All local digitization with inexpensive scanners • No scanning required, with intense metadata work: EAD finding aids • No work by Partners: centralized projects
  27. 27. Continuing Change • Need for digital preservation services • New standards needed, e.g., geospatial metadata and preservation metadata • Additional collaboration opportunities
  28. 28. Upcoming Challenges • • • • Increased numbers of partners Proliferation of service models Training gaps Lack of sustainable funding for MWDL core services
  29. 29. Collection Partner Level 1: Contributing Institution Level 2: Regional Hosting Hub Level 3: Full-Service Hosting Hub MWDL: Aggregating Tier Services provided Curation of materials ✚ Metadata assignment ✚ ✚ Digitization ✚ ✚ ✚ Training ✚ ✚ ✚ Hosting in DAMS ✚ ✚ Harvesting metadata ✚ Central search portal ✚ Sharing with DPLA ✚ Standards ✚ Platform for collabora’n ✚ Digital preservation ? ? ? ? ?
  30. 30. Hubs Survey • Informally interviewed 20 hub representatives from 18 different institutions. • Three main questions: – Would you prefer an in-person or virtual hubs meeting? – What would you like to get out of a hubs meeting? – What topics would you like to discuss?
  31. 31. Hubs Survey: Question 1 Would you prefer an you prefer an inperson or virtual hubs meeting? • 100% of respondents said that some inperson element was necessary to accomplish our goals.
  32. 32. Hub Survey: Question 2 What would you like to get out of a hubs meeting? 1. Networking with colleagues 2. Continued training 3. Clarification on the responsibilities of hubs and hub status 4. Forum to talk about what people are doing and possible collaborations 5. An updated price list
  33. 33. Hub Survey: Question 3 What topics would you like to discuss? 1. 2. 3. 4. CONTENTdm and other alternatives Best practices Geospatial and rights metadata Background of MWDL and where we are going (including partnership with DPLA) 5. Partnership Agreement
  34. 34. Questions for consideration • Does this infrastructure still work? • Is there anything that isn’t clear? • How do we feel about the current definition of “hub”? • If we were to take on many more small partners, would this system still work? • Are there additional services that you would like to see MWDL provide? That hubs should provide?
  35. 35. What will work for the next 5-6 years? LOOKING FORWARD
  36. 36. Looking forward • We’ve looked at… – our current infrastructure – important developments since 2008
  37. 37. Hubs Meeting • • • • March 2014 (exact date TBD) Salt Lake City, UT Doodle poll for 1½ days MWDL decision-making – – – – Partnership Agreement Digitization Price List Future services models Future funding models • Opportunity to connect with regional hub managers – Share best practices – Find out what other digital libraries are doing – Discuss important digital library topics
  38. 38. Hosting Hubs Update Webinar #2 • February 13, 2014 • Hosting Hubs Discussion: Evaluating the Infrastructure of the MWDL Network
  39. 39. Revising MWDL Partnership Agrmt • Shared Google Doc to record ideas, suggestions, and proposed language • Partnership Agreement Draft
  40. 40. Questions? • Sandra McIntyre Director (801) 585-0969 • Rebekah Cummings Assistant Director/Outreach Librarian (801) 587-8893