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PPG Industries Simplifies with DRM

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PPG Industries Simplifies with DRM

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PPG Industries Simplifies with DRM

  1. 1. Celebrating twenty years of Integrated Business Analytics Solutions ENTERPRISE PERFORMANCE MANAGEMENT | BUSINESS INTELLIGENCE | BIG DATA
  2. 2. 2 Program Agenda Speaker Introductions Business Background & Challenges Solution Overview Business Benefits & Lessons Learned Future Plans Q & A
  3. 3. About PPG Source: IR.WESTROCK.COM / Presentations – Jefferies Conference Presentation – 8/15/2015 3
  4. 4. PPG Architectural Coatings US & Canada Source: IR.WESTROCK.COM / Presentations – Jefferies Conference Presentation – 8/15/2015 4 • Decorative and functional products – Paints – Stains, lacquers, primers and clears • Interior and exterior coatings • Residential and commercial • Professionals and do-it-yourself consumers • Distributed through a variety of channels – Home Centers – Independent Dealers – Company Owned Stores PPG AC Key Facts • Multibillion dollar business unit in PPG • 900 company owned stores • 6,000 independent dealer points of sale • 8,000 home center points of sale • >100,000 customers • 14 manufacturing locations • 22 distribution centers Architectural Coatings Definition
  5. 5. 5 Current State Financial Systems Overview • Essbase is key analytical and reporting tool for 100+ member finance organization • SAP cost centers and accounts contain bare minimum information to produce and ship paint • All additional information required for reporting and analysis is handled in Hyperion • Entity hierarchy is backbone of system and has frequent changes to reflect business operations
  6. 6. 6 Financial Systems Dimensions Usage Dimension Definition # of Members Entity Profit/Cost centers organized by business line, function, plant, DC individual stores, regions, zones 12K level 0, 14K total Account General ledger account, rolling up to “Prime” account and P&L line item. Concatenation of several SAP fields 11K total Channel Business line 20 Measures Base, Override, Total 5 Scenario Actual, Budget, Forecast 26 Currency US$, CA$, Local, constant currency 11 Period Month 12 Year Year 11 Version Forecast scenario, working, final 29 99% of maintenance
  7. 7. 7 Financial Systems – Critical Attributes Attribute Definition Frequency of new members requiring attribute Store Type Year store opened or acquired: New14, New 15, Acq 14, Acq16, Core Rare On Entity Acquisition Acquired stores tagged with name of acquisition Rare On Entity Trial Balance Name of trial balance of entity for reconciliation purposes Constant On Entity Reporting account Summarize GL accounts to single SAP account: “Account- Trading partner-profit center type – cost center function code” (23 characters) ->> “8 digit GL account” Constant On Account Account and entity hierarchies are most important and most difficult to maintain – focus of DRM automation
  8. 8. 8 Entity Dimension – 14K members 8K Members Most dynamic and important
  9. 9. 9 Entity Dimension – Stores Channel Detail Zone Level: 1 of 8 Market Level: 1 of 70 Market Sales Reps Market Admin/Support Individual Store: 1 of 900 Level 0 Store: 1 of 3K
  10. 10. 10 Program Agenda Speaker Introductions Business Background & Challenges Solution Overview Business Benefits & Lessons Learned Future Plans Q & A
  11. 11. 11 PPG DRM Objective 1. Improve process to maintain highly complex and dynamic outlines in Hyperion Essbase and Planning 2. Reduce time and improve accuracy of outline maintenance 3. Use time savings to reallocate skilled resources to more advanced activities – design, enhancements etc.
  12. 12. 12 Manual: Create file with SAP detail Manual: Extract Essbase outline Manual: Load both to MS Access and identify “kick outs” Manual: Run cost center report to get aliases Manual: Use MS Excel to create import file Manual: Add alias, UDAs, attributes Manual: Load to EPMA Manual: Refresh Outline Manual: Create mapping in FDM Manual: Identify parent Process to Add Entities and Accounts – Before DRM
  13. 13. 13 Solution Architecture for PPG AC SAP PPG HFM Mgmt Rptg BillingOracle SG&A Rev & Margin PlanningHdct InvEcon Cust Rptg Cust Profit HPCM DRM Entity Dimension, Account Dimension & Related Attributes Product, Customer & Related Attributes New CC, PC, Account New SKU, New Ship-To Phase 2Legacy Financial Hierarchies & Analytical Attributes Operational Hierarchies & Analytical Attributes Phase 1 FDMEEMaps
  14. 14. 14 Process Using DRM with Ranzal Configuration Automated Script 1 1. Directly connects to SAP 2. Compares entities/accounts in SAP with current outline 3. Loads “kickouts” into DRM with parent “To be assigned” 4. Assigns alias 5. Assigns 95% of attributes and UDAs a. Trial balance (entity) b. Currency (entity) c. Reporting account (account) Automated Script 2 1. Moves outline from DRM to SQL Tables Automated Script 3 1. Loads outline to applications Manual Step 1. Assign to parent (appx. 1 minute total)
  15. 15. 15 Timeline for DRM Phase 1/Phase 2 Feb: Hyperion Environment Upgrade. Mar: Planning & DRM for Financial Master Data Design (Phase 1) May – Jun: Build Phase for Planning & DRM Phase 1 July: Testing for Planning & DRM Phase 1 August: Go-Live for Planning & DRM Phase 1 Sep: HPCM & DRM for Operational Master Data Design (Phase 2) Oct-January: Planned HPCM & DRM Project Delivery
  16. 16. 16 Team Composition Executive Sponsor Sr. VP Finance Financial Systems Manager DRM FDMEE Hyperion SAP (1) Consultant (1) Consultant (1) Architect (1) Manager Engagement Manager (1) Integration Specialist Key: Blue = PPG Green = Ranzal
  17. 17. 17 Program Agenda Speaker Introductions Business Background & Challenges Solution Overview Business Benefits & Lessons Learned Future Plans Q & A
  18. 18. 18 Time Savings Before DRM – 2 hours • Entity: 45 minutes • Account: 75 minutes • All steps manual After DRM – 20 minutes • Entity: 10 minutes • Account: 10 minutes • All steps automated except for assigning entity parent 100 minutes saved each run * 10 times run per month = 1,000 minutes (nearly 17 hours per month)
  19. 19. 19 Lessons Learned Successes: Phased Approach to DRM Implementation – initial focus on Financial Hierarchies & Attributes DRM Accelerates the delivery of other EPM Modules (Planning, HPCM) through automation Edgewater Ranzal Consultant expertise and partnership Opportunities: Introduce Additional Dimensions and Attributes for future analytical applications Operationalize master data request workflow process with DRG Feed master data from DRM to non-Hyperion systems (e.g. SAP)
  20. 20. 20 Program Agenda Speaker Introductions Business Background & Challenges Solution Overview Business Benefits & Lessons Learned Future Plans Q & A
  21. 21. 21 Future Plans – Product Hierarchy Future State • Product segment (Paint, Stain) • Brand (Glidden, Olympic) • Sub-brand (Diamond, ONE) • SKU Current State SAP SKU contains material number and other manufacturing information. It does not contain any information related to brand or product type. Attributes required for analysis and reporting maintained in DRM. Will support in flight HPCM implementation.
  22. 22. 22 Future Plans – Customer Hierarchy Future State • Parent customer (Spectrum Paint • Customer location (Spectrum Paint – Williamsburg, VA) • Ship-To (Job Site of Spectrum Paint customer) Current State Customers have many relationships that are unable to be effectively maintained in SAP: Ship to, Customer, Parent, Banner, Buying group Hierarchy for reporting and analysis maintained in DRM. Will support in flight HPCM implementation.
  23. 23. 23 Program Agenda Speaker Introductions Business Background & Challenges Solution Overview Business Benefits & Lessons Learned Future Plans Q & A
  24. 24. Q&A 24

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