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KScope14 Zombies, Pie Charts and Overrides…Oh My!

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Zombies, Pie Charts and Overrides… Oh My! An Override is just a way to change the post translated data in an account.

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KScope14 Zombies, Pie Charts and Overrides…Oh My!

  1. 1. Zombies, Pie Charts and Overrides… Oh My! Jim Heflin Edgewater Ranzal
  2. 2. Focus Services People Methodology Customers Partnership 15 Years 700+ clients 1000+ projects About Edgewater Ranzal
  3. 3. We offer a full spectrum of EPM/BI Services Dashboards & Scorecards, Financial Analytics & Reporting, Operational Analytics, What-if Analysis, Query & Reporting, Visual Exploration Financial performance, Legal, Segment & Mgmt Reporting, Financial Close HFM Optimization, Performance Lab SOX Compliance Support Strategic Finance, Planning, Budgeting, Forecasting, Workforce Planning, Capital Planning, Project Financial Planning Data Integration, Financial Data Management, Data Warehousing, Master Data Management &DRM, ETL Services, Automation Project/Program Mgmt, EPM Road Maps, Application Reviews, Business Requirements, Process Change, Documentation Installation, Upgrades, Migration, System Monitoring, Backup and Recovery, Disaster Recovery, Load Testing, Hardware Sizing, Exalytics Benchmarking Consolidation Business Intelligence Enterprise Planning Infrastructure Training & Support Services Project Management Data Services Costing & Profitability Mgmt Support Services – Infrastructure & Application Support Contracts Key Teach Course Delivery: Planning, Essbase, Financial Reporting, Smart View, HPCM, HFM, FDM, DRM, OBIEE Custom Training Delivery: Process & Reporting HPCM Standard & Detailed Models, Waterfall Allocations, Activity Based Costing, Customer, Product & LOB Profitability
  4. 4. Our Theme for the Day
  5. 5. Agenda  What is an Override?  Why would you want one?  What are the design considerations?  What is a straight forward method for creation?  Is there anything else to consider?
  6. 6. What is a Override?  An Override is just a way to change the post translated data in an account.  This can take the form or replacing the existing data with a new amount or by adjusting the existing data.  Sometimes people will speak in terms of “Historical Rate” accounts. This is another method of getting to the same result but is not recommended as we shall see.
  7. 7. Why do I want one?  While the vast majority of data in the system will translate using a standard P&L or Balance Sheet method, accounting rules dictate that some accounts / transactions behave differently.  You may need to load historical data to HFM that was not translated “consistently” at the time.  All of the other kids have one!
  8. 8. For those who don’t like Overrides
  9. 9. Design Considerations  Are currency translations part of this application?  Do any of the translating entities actually have populated accounts that will need Overrides?  Establish what the current process is doing.  What are the accounts that need to be Overridden?  Will you need to have Overrides into multiple currencies?
  10. 10. Design Considerations Continued  If there are going to be overrides, will they be an adjustment to the existing data or a replacement?  How is this data going to get into HFM?  Will you need to Override “all” accounts for History?
  11. 11. A Simple Solution  Identify the Override accounts  Create a custom structure  Attach the custom structure to the accounts
  12. 12. A Simple Solution - Code
  13. 13. Example for Simple Override
  14. 14. There are rates in the system
  15. 15. Thrilling!
  16. 16. A Simple Solution – but Multi-Currency  Overrides are needed for USD and EUR  Modify our custom structure
  17. 17. Entity Structure  The base entity is in Yen  The first level parent is in EUR  The second level parent is in USD  We wish to have overrides in EUR and USD
  18. 18. Multi Currency Override Code Part 1
  19. 19. Multi Currency Override Code Part 2
  20. 20. Multi Currency Override Code Part 3 • This is the code in the Translate routine. As you can see it is simple. • Note this code is just to keep the override change from translating. You can pull the override change data from either pre or post translated as it is the same amount.
  21. 21. Still with me ?
  22. 22. Example Multi Currency 1  This shows 100 Yen translating into 13,333 Euro which translates into 10,000 USD.  The second part overrides Capital Stock with 12,000 Euro which then translates to 9,000USD
  23. 23. Example Multi Currency 2  This shows a USD override of 15,000  There is no change in Paid in Capital or the Euro amounts.  This is all happening in January
  24. 24. Example Multi Currency 3  This shows the Total Override for EUR in January moving into February with the red arrow.  The green arrow shows the override taking place in February.
  25. 25. Example Multi Currency 4  This shows that as the override of 15,000 USD starts in JPY then translates to EUR and then to USD the amount never changes.  The green arrow shows the override taking place in February.
  26. 26. A different Example
  27. 27. Lots of Intersections?  If there are overrides to ICP accounts or the accounts to override utilize other customs the number of possible intersections can be huge.  At some point most clients will decided that there are too many intersections for them to type in all of the overrides.  This can be accomplished by the rules.  The trade off is that some standard rate will need to be used.  Adjustments can still be allowed
  28. 28. Modify the structure again
  29. 29. Code to capture the Change  There are only two differences in the code
  30. 30. Code to Translate the Change  If we are translating into USD then translate the USD part at the USD rate.  Or we are translating into EUR then populate that portion of the override.  This is simplification – a two step override is more complex
  31. 31. Example of Calculated Change  The red box contains the ledger amounts  The blue box contains the calculated change  The green box is the post translated change
  32. 32. The Sizzle
  33. 33. The Overriding part of Overrides  The code we just looked at accomplishes three basic types of overrides 1. One currency with loaded changes 2. Multi currency with loaded changes 3. Calculated changes
  34. 34. I Bet I Can Break It!  You can add conditions and complicating factors forever. Here are a couple to be aware of:  Overrides using Historical rates  Overrides at multiple spot rates  Hey I want to only type in one override to represent these three entities in only this structure.
  35. 35. Complications  Yes Virginia you can override P&L accounts.  The accounting reasons for BS overrides on Equity and Investments are solid. For P&L it tends to be preference to see data a certain way.  If not forced stay away from this. You will need a pile of code longer than everything we have seen in this presentation to make this work.  P1 does not pull from the prior year for the P&L.  Default translation rates / methods are different  The ability to write simple non-account based rule is gone…Etc etc etc
  36. 36. When I say this I kind of mean that…
  37. 37. Other considerations - CTA  Is there anything else to consider? Now I will talk too much about CTA.  When you override the translated amount you are creating “real” CTA on the Balance Sheet.  The easy way to handle this is to simply take the difference between what would have translated and the post translated overridden amount and add that to the CTA account.  The following example flips back to overrides on identified accounts.
  38. 38. Other considerations – CTA Code  In the Translate routine loop through the override accounts.  Translate the accounts at the EOM Rate and place into the calculated CTA Account
  39. 39. Other considerations – CTA Code 2 Loop through the same accounts post translated and back those amounts out of the CTA account.
  40. 40. No account CTA  You can figure out the CTA without specifically addressing the accounts.  The code just utilized all the data in the specific Custom 4 for total overrides vs. what would translate at the [None]  Or you can find the accounts by saying the ones with a Custom 4 top member of Overrides.
  41. 41. Another consideration
  42. 42. Your History is Where?  How are you going to handle translations on Historical data?  What if a different translation methodology was used?  Were journals made post translated?  What if different rates are used on different entities with the same foreign currency?  Don’t forget any existing overrides.  Is actual local currency data needed?
  43. 43. Overrides for Everyone!  When dealing with historical data the main objective not to lose sight of is that you are try to make data tie.  You don’t need to run the regular “go forward” rules.  Load the normal local currency data and load the post translated data you wish to see.  Add salt and adjust to your heart’s content.
  44. 44. It goes where???  Total Data Source Custom 4 ● Ledger Data ● Historical Data ● HE_LC_Historical ● HE_USD_Historical The Custom 4 dimension looks like this. Data is extracted from Hyperion Enterprise both pre and post translated and loaded here. The aggregation weight on the USD member is zero.
  45. 45. Questions ???
  46. 46. Jim Heflin JHeflin@ranzal.com Greenville, SC USA www.ranzal.com

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