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Crafting a Winning Reporting Strategy with Cloud


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Integrated Business Analytics Overview,
Oracle Cloud Tools for Reporting & Analytics, Crafting a Reporting Strategy

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Crafting a Winning Reporting Strategy with Cloud

  1. 1. Crafting a Winning Reporting Strategy with Oracle Cloud Mike Killeen, Sr. VP Technology & Strategy Martin Veillette, Oracle Practice Director
  2. 2. AGENDA > Introductions > Integrated Business Analytics Overview > Oracle Cloud Tools for Reporting & Analytics > Crafting a Reporting Strategy > Closing and Q&A 2 20+ Years 1000+ Clients 2000+ Projects
  3. 3. TODAY’S PRESENTER – MIKE KILLEEN > Sr. Vice President, Oracle Ace > 21+ Years EPM & BI Experience ▪ 6 Years – Strategic Initiatives & Advisory ▪ 2 Years – VP, UK Division ▪ 6 Years – Planning & Analytics Practice Director ▪ 8 Years – Implementation Consultant > Expertise across Multiple Domains ▪ Business Intelligence & OLAP ▪ Planning, Budgeting & Forecasting ▪ Financial Consolidation & Reporting ▪ Cost Allocations & Profitability Analysis ▪ Master Data Management 3
  4. 4. TODAY’S PRESENTER – MARTIN VEILLETTE > Oracle Practice Director > 18+ Years Finance and ERP Systems ▪ 8+ Years – Manufacturing and Finances ▪ 10 Years – ERP Implementation ▪ 7 Years – Major Financial Institution / Banking ▪ CPA and MBA certification > Expertise across Multiple Domains ▪ Finances ▪ Manufacturing ▪ Human Capital Management ▪ Project Portfolio Management 4
  5. 5. AGENDA > Introductions > Integrated Business Analytics Overview > Oracle Cloud Tools for Reporting & Analytics > Crafting a Reporting Strategy > Closing and Q&A 7 20+ Years 1000+ Clients 2000+ Projects
  6. 6. CHALLENGES IN REPORTING & ANALYTICS 8 The main issues facing our clients: Difficult to link strategy to real World facts, scenario modeling is manual and time intensive. Traditional financial analytics are no longer enough. Rigorous analysis of customer, market, product, supplier and HR are required for break through performance. Common Challenges: • Too many reports, not enough insight • Multiple BI tools impact analytical productivity • Resources focused on the “routine” vs. what if / what should we do about closing the gaps • Investment in the “people” aspect (training, etc.) is not a priority
  7. 7. ANALYTICS IMPACT: FINANCE TRANSFORMATION 9 Drive Efficiencies, Cost Savings, Better Insight & Value Source: PWC Finance Effectiveness Benchmarking Report 2017 Top performers are able to run finance departments at 36% lower cost than the median.36% Even among top quartile companies, analysts spend 40% time gathering data, not analyzing it. 40%20% Top performers spend 20% more time on analysis & value-added activities than data gathering vs. the median Across many key finance areas, automation and process improvement can reduce costs by 46% 46%
  8. 8. Operational Reporting “Operate the Business” Alert & Analyze Strategic Analytics “Transform the Business” Explore & Change Performance Management “Manage the Business” Define & Measure THE GOAL: INTEGRATED BUSINESS ANALYTICS 10 Common tools & processes link applications & data to drive insight Where are we going? Will we meet our goals? What was the final outcome? Did we meet our goals? Why did it occur? What if we did things differently? When did an event occur? Is some action required? Which action should I take? Can I see the impact? How can we change our business? What would be the benefit? Business Analytics answers the questions that drive business performance. OAC OTBI EPM ERP
  9. 9. REPORTING & ANALYTICS USE CASES > Financial Planning & Analysis > Strategic Planning, Budgeting & Forecasting > Performance Reporting > Financial Consolidations & Reporting > Financial Consolidations > External & Regulatory Reporting > Operational Reporting > Operational Finance Reporting ▪ General Ledger Analysis & Reporting ▪ ERP Subledger Reporting & Analysis (AP/AR) > Daily Sales Flash > Operational Analytics > ITFM – Application TCO > Marketing Investment ROI > Billings, Bookings & Backlog > Decision Optimization > Strategic Analytics > Customer & Product Profitability > F/X Impact Analysis > Price/Volume/Mix Analysis > M&A Scenario Modelling 11 EPM, ERP & Analytics Converge
  10. 10. Oracle Analytical Tools ORACLE INTEGRATED BUSINESS ANALYTICS ARCHITECTURE 12 Applications (ERP/EPM) & Technology (Analytics) Planning & Forecasting Profitability Management Enterprise Performance Management Suite Strategy Management Customer Management Resource Management Owners & Investors RegulatorsManagement Operational Systems Performance Reporting Financial Close & Reporting Shared Integration Platform General Ledger Sub Ledgers Financial Systems Mappings & Drill BackHierarchies & Attributes Workflow Human Capital Systems Supply Chain Systems ERP FCCS EPRCS PCMCS E/PBCS ARCS TRCS HSFHP HPCM FDMEE Essbase HFM EDMCS Accounting Hub CRM/Sales Systems DRM/DRG FDMEE OAC OTBI CDM OTBI
  11. 11. REPORTING CAPABILITIES ENABLED BY ORACLE CLOUD 13 Mapping Applications to Business Process Technology Cloud EPM Applications Cloud ERP Applications Cloud Tools Product EPBCS FCCS TRCS PCMCS EPRCS ERP OTBI OAC Performance Reporting    External Reporting    Tax Reporting  Profitability Analytics   Narrative Reporting  Operational Reporting    Operational Analytics   Strategic Analytics   
  12. 12. 20+ Years 1000+ Clients 2000+ Projects AGENDA > Introductions > Integrated Business Analytics Overview > Oracle Cloud Tools for Reporting & Analytics > Crafting a Reporting Strategy > Closing and Q&A 14
  13. 13. TECHNOLOGY - ORACLE REPORTING TOOLS 15 Shared Tools Map to User Roles By Oracle Cloud Module Product/Tool Description Smart View for Office An MS Office Add-in which provides users the ability to quickly perform LIVE, ad hoc queries with multi-dimensional analysis, pivoting and drill down to analyze data within a familiar spreadsheet environment. Financial Reporting Studio Produce professional quality financial statements and view results with live drilldowns to source transactions. Distribution to authorized users efficient. BI Publisher Quickly modify pre-defined, high volume operational reports without IT assistance. End users can author, manage and deliver a range of highly formatted documents in familiar desktop tools like WORD and PDF. Dashboards Dashboards provide a visual display of the most critical and meaningful information that an individual or role requires to perform their function effectively. Dashboards are interactive, allowing the user to select prompts, change views and drill down to details. Data Visualizer Data visualization describes the presentation of abstract information in graphical form. Data visualization allows us to spot patterns, trends, and correlations that otherwise might go unnoticed in traditional reports, tables, or spreadsheets. Narrative Reporting Streamline the report document production process with collaborative workflow, approvals, commentary, and analysis, while linking to multiple data sources.
  14. 14. WHAT ORACLE TOOLS ARE AVAILABLE? 16 Tools are optimized based on technology & data source Category Software/Data Source System Reports Smart View for Office Financial Reports BI Publisher Dashboard Data Visualizer Narrative Reports Software- as-a-Service (SaaS) Oracle EPM Cloud    Limited EPRCS Module Oracle ERP Cloud / OTBI      Platform-as- a-Service (PaaS) Oracle Analytic Cloud (OAC)     Data Source Essbase      Relational    Big Data OAC Only  Application     
  15. 15. STRATEGIC ANALYTICS WITH OAC > Essbase > Allow users to interact with the data using Excel > Ingests and harmonizes spreadsheets, collates and manage disparate inputs > Provide coherence, consistency and sharing > Enables and manages the iterative information cycle > Data Visualization > Visually research and discover > Review and visualize personal data > Review and visualize group data and in the context of wider corporate data > Provides insights into key stages of the iterative information cycle > Automatically creates an Essbase cube when needed 17 Custom Dashboards, OLAP & Visualizations - Data from any source - Exports from other systems - Hand crafted spreadsheets - Interact with the data and model using Excel with a strong server side data consolidation and integrity (multi-user read/write access) - Visual discovery - Share analysis and results - Track and monitor progress EXCEL & BI SOURCES ESSBASE DATA VISUALIZATION
  16. 16. ORACLE DATA VISUALIZER DESKTOP 18 Bottoms Up Data Exploration & Visualizations Prepare Data Visually Research & Discover EXCEL & BI SOURCES ESSBASE DATA VISUALIZATION
  17. 17. EPM DASHBOARDS & SYSTEM REPORTS 19 Embedded Analytics for EPM Processes
  18. 18. SMART VIEW > Drag & Drop just like Pivot Tables in Excel > Multi-dimensions and drill capabilities > Drill-down from Account balances to GL entries to Auxiliary book > Excel functions available (calculation, graphs, etc.) > Reports can be saved and data updated later (e.g. for month-end purpose) Ad-hoc analysis, fully integrated with MS Office 20
  19. 19. NARRATIVE REPORTING WITH EPRCS > Purpose-built solution in the Cloud for management and narrative reporting. It provides a secure, collaborative, process-driven approach for defining, authoring, reviewing, and publishing financial and management report packages for internal and external stakeholders. > Combine management, narrative and statutory reporting needs in one solution > Advanced mobile, self-service and collaboration capabilities > Instant visibility to the status of a Reporting Lifecycle > Easily combine system of record data into reporting > Direct integration into Oracle EPM, BI and ERP data sources > Role-based document and content access > Hierarchical and dimensional analysis capabilities for financial data > Secure at all levels to handle sensitive content, from network to storage 21
  20. 20. FINANCIAL REPORTING STUDIO > Advanced Statement Generator > Object-based Reporting > object reusable from one report to the others > « Drag & Drop » components > Object Insertions capabilities (Text, pictures, charts, etc) > Advanced calculations and mathematical functions available Published Reports for Information Consumers 22
  21. 21. ORACLE ERP CLOUD 23 ERP Analytics & Operational Reporting › ERP Cloud supports multiple output format, such as MS Office, PDF, HTML › Native Subject Area provided. From Transactional details to aggregated Dashboard, reporting will help to identify any potential risk and improvement › Drill-down capabilities from general ledger to auxiliary book. › Essbase cube gives the opportunity to run online reports and analysis.
  22. 22. ERP CLOUD TOOL SUMMARY 24 Data Sources and Reporting Options Tools User Interface Data Sources Targeted End-Users Authors Smart View (Common to EPM) Excel Add-in GL Balances General Accounting Manager, Financial Analyst General Accountant, Financial Analyst Financial Reporting (Common to EPM) Financial Reporting Center GL Balances External Shareholders, C-level managers General Accounting Manager, General Accountant BI Publisher Financial Reporting Center Scheduled Processes All Cloud Apps data All roles Developers OTBI (Dashboards) Reports & Analytics All Cloud Apps data All roles Business Analysts System Report - Account Monitor Financial Reporting Center General Accounting Dashboard GL Balances General Accounting Manager, General Accountant General Accounting Manager, General Accountant System Report - Account Inspector Financial Reporting Center GL Balances General Accounting Manager, General Accountant General Accounting Manager, General Accountant
  23. 23. ERP CLOUD HOME PAGE 25 Portal for OTBI and ERP System Reports
  24. 24. ORACLE BI PUBLISHER > Suitable for > High volume > Standard reports > Statements > High definition capabilities (pixel) > Multiples output formats available: Excel, PDF, doc, html > Developers skills required Create, Manage and Publish documents 26
  25. 25. ORACLE TRANSACTIONAL BUSINESS INTELLIGENCE (OTBI) > Online reporting tools on ERP data > Transactional data driven tools > AR Invoices > AP Invoices > Payments, etc > Self-service > Simple interface allowing report creation for end-users > Dashboard and reports available > Sets of « out of the box » reports included Custom Dashboards on ERP Data 27
  26. 26. PRE-BUILT SYSTEM REPORT – ACCOUNT MONITOR > Manage by exception > Proactive monitoring of critical account balances > Configurable rules and thresholds > Alerts sent when required > Easily compare > Y2Y > Actuals vs budgets > Drill-down capabilities from parent values General Accounting Dashboard 28
  27. 27. PRE-BUILT SYSTEM REPORT – ACCOUNT INSPECTOR > Ad hoc inquiry and analysis > Expand or Summarize easily the information directly on screen > Excel pivot table style Inquire and Analyze Balances 29
  28. 28. ERP CLOUD REPORTING SUMMARY 30 Best Practice Tools for Operational Finance Reporting Reports / Analysis Smart View Financial Reporting Studio BI Publisher OTBI Account Monitor Account Inspector P&L Analysis  Balance Sheet  Cash Flow  Aged Balances (Payables)  Expense Reports Monitoring  Detailed GL Analysis   Summarised GL Analysis   Orders / Invoices  Budget / Actuals   Account Analysis    POs / Suppliers 
  29. 29. AGENDA > Introductions > Integrated Business Analytics Overview > Oracle Cloud Tools for Reporting & Analytics > Crafting a Reporting Strategy > Closing and Q&A 31 20+ Years 1000+ Clients 2000+ Projects
  30. 30. DO YOU HAVE A REPORTING STRATEGY? > Technology & Data > In which capability do we create the reports? (e.g. Transactional vs. BI vs. EPM ) > What tools do we use to create the reports? (e.g. Excel vs. Dashboards vs. Pixel Perfect Reports) > What are the data sources of the reports? ( e.g. Financials vs. Custom) > What is the level of detail I need? ( e.g. Balances, Transaction Details) > People > Who defines/owns the reports, and what skills are required? > Who produces/develops the reports, and what skills are required? > Who migrates the reports, and what skills are required? > Who secures/distributes the reports, and what skills are required? > Who executes/interacts/runs the reports, and what skills are required? > Who consumes the reports, and what skills are required? > Process > Which business processes are we supporting, and what are their nature? > When are the reports run, and where do they fit in the business process? > When should we do this, and how should it be delivered? > How do we govern our reporting environment ? You know you do if you can answer the questions below 32
  31. 31. SO WHERE DO I DO MY MANAGEMENT REPORTING? > Cloud ERP has Essbase “under the covers” and Smart View – the Tools I need, right? > Although historically Essbase has become synonymous with “Management Reporting” – it is constrained to Transactional Reporting within Cloud ERP due to the structure of ERP. Additionally customers need to consider “Thin” vs. “Thick” Ledger considerations. > Management Reporting and Analytics require the following capabilities: > Integration of Multiple Data Sources ▪ Examples: Sales, Claims, Investments > Forward Looking Views in addition to Historical Views ▪ Persistency > Calculation Logic/Scenario Modelling Capabilities ▪ Examples: VOBA, Policies in Force, Surrender/Renewal Ratio > The intended Oracle tools to enable these capabilities are: > EPM – PBCS/EPBCS – Financial Reports, Smart View, and Dashboards > OAC – Essbase and BICS – Smart View, Data Visualizer, BI Publisher & Dashboards > EPRCS – Management Reports A Reporting Strategy helps to answer ERP or EPM or BI 33
  32. 32. ORACLE’S STRATEGIC DIRECTION FOR MULTI-PRODUCT 34 EPRCS Management Reports Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | Financial Analytics Financial Close Cloud Service What do you need to do or find? Jamie Frost Revenue EBIT $614,054,000 -1.9% Contribution Margin $1,387,058,000 5.2% Revenue Service Revenue Product Revenue $1.1 B 2013 2014 $1.4 B 2015 Budget $1.8 B 2015 Forecast $2.2 B 2016 LRP $2.4 B 2017 LRP $2.6B Return on Assets 18.5% Return on Equity 7.4% Cashflow 18.5% Return on Equity 0.3% Analyze Refresh Export Operating Expenses Salary Benefits 7 tax Marketing Professional Fees Travel & Entertainment Office Expense Outside Services • The Management Reporting Hub for supported Oracle EPM /OAC and ERP Cloud sources • Supports grids and charts against multiple sources • Completely Integrated with the collaborative narrative reporting process via the Reference Doclet Framework • Included in the box! Enterprise Planning Financial Consol & Close EPRCS Management Reporting Profitability/Cost Mgmt Cloud Essbase (OAC) Cloud/On- Prem ERP Cloud Tax Reporting *Slide Courtesy of Oracle
  33. 33. AGENDA > Introductions > Integrated Business Analytics Overview > Oracle Cloud Tools for Reporting & Analytics > Crafting a Reporting Strategy > Closing and Q&A 35 20+ Years 1000+ Clients 2000+ Projects
  34. 34. CALL TO ACTION > Understand purpose and usage of strategic reporting tools from Oracle > Understand migration paths and constraints in migrating from legacy tools > Define how to achieve the envisioned Future State > Understand influencing factors such as business priorities, risks/constraints, and architectural considerations > Identification of key reporting & system attributes as inputs to the framework > Creation of a simplified decision tree to assist in determining what to do where > Identification of next steps to finalize overall strategy such as governance, training and risks/constraints Reporting Assessment 36
  35. 35. CLOSING AND Q&A 37 Mike Killeen SVP, Technology & Strategy Martin Veillette Director, Oracle Practice
  36. 36. WHY THE VARIABILITY? 41 More than tools – it’s about people, process & data! Technology Data Process People