Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Implementing
Hyperion Financial Management
the Rock Opera
Chris Barbieri
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Focus
Services
People
Methodology
Customers
Partnership
15 Years
700+ cli...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
We offer a full spectrum of EPM/BI Services
Dashboards & Scorecards, Fina...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Hyperion Financial Management
Act I
Pre-project planning
Requirements
Des...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Sponsorship & Vision: Business Case
EPM products in scope
Timeline
● Plan...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
The Team
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Define the Phase 1 scope
● What is out of scope?
● What goes into Phase 2...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Focus on benefits of the new system
Communicate
● Weekly status meetings
...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Timeline: Holiday
Design August 2013August 2013
System Build &
Data Valid...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Information map
Metadata
Get to details
● This takes time
● The more we c...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Foundation for everything
● Data integration
● Rules
● Reports
● Security...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Too much information (running through my brain)
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Numeric base
● Only if this matches your GL system
Alpha parents
● TitleC...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Sample Dimensions
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Volumes: This one goes to eleven!
Median +1 Std Deviation High
Applicatio...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Hierarchies
● One version of the truth
● Asset, Liability
● Revenue, Expe...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Data sources
Mapping
Direct integration
● SAP
● Oracle eBusiness Suite
● ...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Dimension differences
● Increased level of detail
● Switch from quarterly...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Local currency, base entities
Validate all dimensions
● All hierarchies
T...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Financial Reports
● Centralized: high
re-use
● Dynamic: low
maintenance
●...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Sign off on requirements
quickly
Settle metadata
● Update only what’s
nee...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
HFM
● Oracle Hyperion Financial Mgmt 11.1.2:
Create & Manage Applications...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Content
● Project topics
● Objectives: why are we
doing this?
● Project s...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
All hands-on
● Load test if more than 200
concurrent users
Performed in P...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
No Priority 1 issues
Close is not performed in another
system
● HFM is th...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
More functionality
● Process Management
● Cash Flow
Financial Close Manag...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
Upgrade every 3-4 years
Patch 2-3 times per year
OracleTechnologyNetwork
...
Copyright ©2014 Chris Barbieri, Edgewater Ranzal
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KScope 14 Implementing HFM - The Rock Opera

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Chris Barbieri, Edgewater Ranzal VP of Hyperion Financial Management (HFM) Practice and Oracle Ace, presented "Implementing Hyperion Financial Management, the Rock Opera" at KScope14.

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KScope 14 Implementing HFM - The Rock Opera

  1. 1. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Implementing Hyperion Financial Management the Rock Opera Chris Barbieri
  2. 2. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Focus Services People Methodology Customers Partnership 15 Years 700+ clients 1000+ projects About Edgewater Ranzal
  3. 3. Copyright ©2014 Chris Barbieri, Edgewater Ranzal We offer a full spectrum of EPM/BI Services Dashboards & Scorecards, Financial Analytics & Reporting, Operational Analytics, What-if Analysis, Query & Reporting, Visual ExplorationFinancial performance, Legal, Segment & Mgmt Reporting, Financial Close HFM Optimization, Performance Lab SOX Compliance Support Strategic Finance, Planning, Budgeting, Forecasting, Workforce Planning, Capital Planning, Project Financial Planning Data Integration, Financial Data Management, Data Warehousing, Master Data Management &DRM, ETL Services, Automation Project/Program Mgmt, EPM Road Maps, Application Reviews, Business Requirements, Process Change, Documentation Installation, Upgrades, Migration, System Monitoring, Backup and Recovery, Disaster Recovery, Load Testing, Hardware Sizing, Exalytics Benchmarking Consolidation Business Intelligence Enterprise Planning Infrastructure Training & Support Services Project Management Data Services Costing & Profitability Mgmt Support Services – Infrastructure & Application Support Contracts Key Teach Course Delivery: Planning, Essbase, Financial Reporting, Smart View, HPCM, HFM, FDM, DRM, OBIEE Custom Training Delivery: Process & Reporting HPCM Standard & Detailed Models, Waterfall Allocations, Activity Based Costing, Customer, Product & LOB Profitability
  4. 4. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Hyperion Financial Management Act I Pre-project planning Requirements Design Act II Build Test Data Conversion Act III Training Parallel 1 Parallel 2 Go-Live
  5. 5. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Sponsorship & Vision: Business Case EPM products in scope Timeline ● Plan “A”, “B”, and “C” ● Build and maintain momentum Budget Dependencies ● Other projects ● Business changes Requirements agenda Logistics Resources ● Backfill ● Project management Phases Pre-project planning
  6. 6. Copyright ©2014 Chris Barbieri, Edgewater Ranzal The Team
  7. 7. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Define the Phase 1 scope ● What is out of scope? ● What goes into Phase 2? Information ● Dimensions Start with reports ● Make sure these fit within dimensions ● Identify all data sources Current process To-be process For whom is this being built? ● Corporate? Divisions? Tax? ● External reporting? Management reporting? ● Define the user community (name names) Communication strategy High level project plan Requirements Tell me what you want what you really, really want Pick 2 Scope Time Resources
  8. 8. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Focus on benefits of the new system Communicate ● Weekly status meetings ● Next steps ● Ownership ● Issues ● Costs ● Timeline ● Monthly steering committee meetings Risks ● Can manage those we identify Don’t overwork the team ● They’ll be more resistant to the next project ● Align the new system with incentives You will learn new, valuable skills! 75% time commitment for HFM admin Get ready for data conversion Vision! The times they are a-changin’
  9. 9. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Timeline: Holiday Design August 2013August 2013 System Build & Data Validation September – December 2013September – December 2013 End User Training January 20, 2014January 20, 2014 Parallel 1 December 2013 close February 10 – 14, 2014February 10 – 14, 2014 Parallel 2 January 2014 close February 24 – 28, 2014February 24 – 28, 2014 Go-live February 2014 close March 10 – 14, 2014March 10 – 14, 2014
  10. 10. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Information map Metadata Get to details ● This takes time ● The more we cover here, the shorter the build phase Reports ● Prioritized list ● Formats Rules Data integration Security ● Role ● Dimension access Training speak now… Design And once you're gone, you can never come back When you're out of the blue and into the black.
  11. 11. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Foundation for everything ● Data integration ● Rules ● Reports ● Security Classic vs. EPMA Build: Dimensions Dimension Year Period View Value Account ICP Entity Product Cost Center Territory Data Source Flows Business Line Segment Sell-to
  12. 12. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Too much information (running through my brain)
  13. 13. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Numeric base ● Only if this matches your GL system Alpha parents ● TitleCaseNames ● Spell it out: search only by label ● Title Case Descriptions Anything that shows up on a report Validation ● Description is instructive Restrictions ● 80 characters ● No spaces * @ , { } “ - # . + ; / in names ● Anything but “&” or “” in descriptions ● Names AND descriptions must be unique to integrate with Essbase/Planning ● Across all dimensions ● Prefix by dimension code (AC, CC, PR, etc.) Metadata: I got a name
  14. 14. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Sample Dimensions
  15. 15. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Volumes: This one goes to eleven! Median +1 Std Deviation High Applications 90 Accounts 1,505 3,861 19,349 ICP Accounts With Plug 18 327 2,273 Accounts With Data Audit 26 1,389 7,490 Consolidation Rules 47% OrgBy Period 17% Phased Submission 18% Currencies 29 61 150 Custom1 184 3,372 23,897 Custom2 78 2,375 20,484 Custom3 39 866 5,681 Custom4 21 185 1,199 Custom5 27 46 27 Custom6 32 55 32 Entity Hierarchies 4 12 44 Entities (unique) 697 4,225 21,199 ICP Members 215 1,140 7,770 Scenarios 12 31 89 Scenarios Using Process Mgmt - 7 37 Scenarios Using Data Audit - 11 78
  16. 16. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Hierarchies ● One version of the truth ● Asset, Liability ● Revenue, Expense ● Flow, Balance Calculation ● Current year retained earnings ● Roll-forwards Translation ● P&L method ● Balance sheet ● Historical rate ● Alternative rates Build: Rules Consolidation ● 100% ● Joint ventures ● Automated intercompany eliminations ● Organization by period Allocations Cash Flow Reports ● Better to pull a calculation from HFM ● Scenario variances in reports
  17. 17. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Data sources Mapping Direct integration ● SAP ● Oracle eBusiness Suite ● JD Edwards ● PeopleSoft ● Centralized ● Automation Flat files ● Any source ● Decentralized Excel templates ● Avoid these ● Multiple dimensions fitted into a 2- dimensional worksheet Outbound ● Data warehouse ● Planning / Essbase Build: Data Integration We'rebuildingtheperfectbeast
  18. 18. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Dimension differences ● Increased level of detail ● Switch from quarterly to monthly Mapping Old logic and data errors ● Do we make the new system wrong? Report hierarchies Adjustments made in spreadsheets ● Rebuild from the general ledgers ● Allocations made outside the system The business has changed Intercompany elimination automation Cash flow from bottom up Entities that changed currency ● Or history in USD only “Temps” don’t help since they don’t know your data Data Conversion Blues They call it Stormy Monday But Tuesday’s just as bad
  19. 19. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Local currency, base entities Validate all dimensions ● All hierarchies Translated balances Consolidated amounts ● Intercompany eliminations Opening balance sheet Period 1: full trial balance Period 2: full trial balance ● Periodic ● YTD Continue until Period ‘parallel -1’ Hard to add data before the start period Data Conversion: I can see clearly now
  20. 20. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Financial Reports ● Centralized: high re-use ● Dynamic: low maintenance ● “Pixel-perfect” ● Books ● PDF ● Pull these into Word or PowerPoint Build: Reports Smart View ● Decentralized: individual users ● High-maintenance ● Excel Ad hoc ● Excel Functions ● Microsoft Word ● Microsoft PowerPoint ● Resource intensive
  21. 21. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Sign off on requirements quickly Settle metadata ● Update only what’s needed for data validation Work from a “punch list” Stop Developing! Prepare for training ● Deploy Smart View ● Schedule training Finalize patches
  22. 22. Copyright ©2014 Chris Barbieri, Edgewater Ranzal HFM ● Oracle Hyperion Financial Mgmt 11.1.2: Create & Manage Applications ● Oracle Hyperion Financial Mgmt 11.1.2: Create Rules Using Calc Mgr ● Oracle Hyperion Financial Reporting 11.1.2 for Financial Management FDM ● Hyperion Financial Data Quality Management EE Administration Infrastructure ● Oracle Hyperion Financial Mgmt 11.1.2 Installation & Configuration Training: Administrator I found the simple life ain't so simple When I jumped out, on that road Knowledge transfer is critical to success!
  23. 23. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Content ● Project topics ● Objectives: why are we doing this? ● Project status ● Dimensions ● General navigation ● Close process ● Data load & validation ● Forms ● Intercompany matching ● Reporting ● Run financial reports & books ● Smart View ● Next steps End-user Training Delivery ● Instructor led ● PowerPoint ● 10-12 users per class ● Train-the-trainer ● Remote ● Record for playback ● Universal Productivity Kit Customized ● Your application and processes ● Ensure it’s complete ● Test/QA or Production environment
  24. 24. Copyright ©2014 Chris Barbieri, Edgewater Ranzal All hands-on ● Load test if more than 200 concurrent users Performed in Production … should be called “serial” All development is complete and data validated Parallel 1 ● Develop a permanent help desk ● Capture issues Remediate Parallel 2 Avoid parallel fatigue Parallels
  25. 25. Copyright ©2014 Chris Barbieri, Edgewater Ranzal No Priority 1 issues Close is not performed in another system ● HFM is the book of record Consultants provide minimal support Celebrate success! ● Thank everyone for their extra efforts ● Get reacquainted with your families ● Vision realized Go-live HERE COMES THE SUN!
  26. 26. Copyright ©2014 Chris Barbieri, Edgewater Ranzal More functionality ● Process Management ● Cash Flow Financial Close Manager ● Financial Close ● Account Reconciliation Module ● Supplemental Details Module Hyperion Tax Provisioning ● Prebuilt HFM application ● Metadata, rules ● Forms, reports ● Add your entity structure Oracle Financial Management Analytics ● Built on Oracle Business Intelligence Enterprise Edition Planning Essbase Encore
  27. 27. Copyright ©2014 Chris Barbieri, Edgewater Ranzal Upgrade every 3-4 years Patch 2-3 times per year OracleTechnologyNetwork Support.Oracle.com Conferences ● Kaleidoscope ● Collaborate ● Connection Point ● Oracle OpenWorld ● Regional user group Top That Act?
  28. 28. Copyright ©2014 Chris Barbieri, Edgewater Ranzal

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