This template can be used as a starter file to give updates for project milestones.SectionsRight-click on a slide to add sections. Sections can help to organize your slides or facilitate collaboration between multiple authors.NotesUse the Notes section for delivery notes or to provide additional details for the audience. View these notes in Presentation View during your presentation. Keep in mind the font size (important for accessibility, visibility, videotaping, and online production)Coordinated colors Pay particular attention to the graphs, charts, and text boxes.Consider that attendees will print in black and white or grayscale. Run a test print to make sure your colors work when printed in pure black and white and grayscale.Graphics, tables, and graphsKeep it simple: If possible, use consistent, non-distracting styles and colors.Label all graphs and tables.
What is the project about?Define the goal of this projectIs it similar to projects in the past or is it a new effort?Define the scope of this projectIs it an independent project or is it related to other projects?* Note that this slide is not necessary for weekly status meetings
* If any of these issues caused a schedule delay or need to be discussed further, include details in next slide.
The following slides show several examples of timelines using SmartArt graphics.Include a timeline for the project, clearly marking milestones, important dates, and highlight where the project is now.
What are the dependencies that affect the timeline, cost, and output of this project?
Prepare slides for the appendix in the event that more details or supplemental slides are needed. The appendix is also useful if the presentation is distributed later.
Butler county commissioners office and fiber 10 a1 management improvements innovation
Butler County Commissioners OfficeInnovation in management – June 2011 to July 2012 Mike Campbell July 2012
A unique and innovative contract with the Butler County Port Authorityprovided the County with management and administrative resources todevelop a strategic economic development program while improvingmanagement processes in the Commissioners Office. The LGIF Grant andthe Fiber Ownership Program are just two of the innovative efforts. BUTLER COUNTY
RMS System - in July 2011 RMS Agenda Review Team created:
Organization Management• Innovative contract with Commissioners and BCPA for Interim County Administrator 6/15/11• Performance Audit – prepared response 7/20 – 7/29• Classified/Compensation – HR- Clemons/Nelson Study - Reviewed by HR Directors - - Report is submitted to Commissioners - Modified and/or adopted Note: Get closer to Kaiser Scale where you are paid for what you do.(Commissioners approved the Clemons and Nelson Pay Study 8/04/11 with provisions• Investigate HR Functions/consolidation and Admin Policies – HR Directors• Search for County Administrator – HR & Mike and Commissioners• Pending Litigation – Gary and Prosecutor• Human Resources – CORSA Inspection and findings for safety• BOE – Maintenance program and upgrade instead of purchase of new machines (several meetings to review optical scanners vs. touch system costs)• Space Study 1
Organization Management• Negotiations with the City of Hamilton on the parking garage – February 2012• Fuel Depot negotiations with City of Hamilton• DD Contract Negotiations (tentative agreement 8/04/11)• Mental Health Levy Renewal (approved for ballot by Commissioners 7/14/11)• Auditor Financial Software – ERP software (contract approved and implementation phase in progress)• Airport – operations and management (FAA Grant submitted 7/28/11)• HR Clemons Study is at Stage 2 with employee comments (adopted with provisions for job descriptions and modification)• Improve EMA and internal emergency response based on power outage 6/20/11• Cost Neutral Reorganization Plan for IT 6/15 – 6/30• Intranet Development – 2011-2012 > Maintenance Work Order System created to better manage repairs – September 2012• City of Hamilton and Butler County Parking Garage Collaboration 2012 - County received check from City for costs August 2012• Security Committee established – 2011 2
Organization Management• Facility Manager Hire (July 2011) – Commissioners, started July 18th) Capital Improvements Plan IT Director Duties – Mike, Gary and Commissioners - Staff Training - Hardware (IT Reorganization Plan from 23 to 19 employees 7/17/11)• Kronos – implement electronic payroll system throughout the organization (this was approved for implementation on 8/01/11)• Children Services – Collective Bargaining Unit Agreement• Energy Audit ( April 2012 using grant funds)• Care Facility – Collective Bargaining Unit contract• Inter-Governmental Cooperation with the City of Hamilton and Middletown in establishing the Butler County Land Reutilization Corporation (June 2012)• MOU and Development Agreement w/Steiner (April and June 2012)• Local Gov’t Innovation Fund $100K grant approved by ODOD 7/9/12• Fiber Bonds & Notes refinancing proposal (save $200K per year in debt payments) 07/12/12 <Last four action items involve economic development> 3
Leadership Team• The LT was developed from the RMS Agenda Team to identify strategic and those management issues that need immediate attention.• Develop Strategic Vision• Identify goals• Define the scope of organization and process improvement
Current Status of Fiber Lease and Maintenance Fee Internal Customers • Sheriff’s Office• Lease: Miami University • 911 and 800 Megahertz• Maintenance Fee: • Developmentally Disabled Cincinnati Bell Telephone • (Ohio Dept. of) Job & Family Services* • County Voice Data to approximately 30 sites • County DR Site • SCADA Water & Sewer External Customers • SWOCA/Fitton Center • *ODJFS • Cincinnati Bell & Time Warner • VORA – 2 strands
Potential Partnerships• OARnet• Southwest Ohio Computer Association• State of Ohio• Federal and State Agencies• Local Government• Xavier University (Branch in West Chester)• Indiana Wesleyan• Local Governments• Non-Profits• Healthcare Organizations and Institutions• TID• Telecom Companies including Time Warner, AT&T, Cincinnati Bell
• Fiber lease agreements with telecom firms are required where Development Projects in the County have a Development Agreement with the Developer that specifies required utilization of the County fiber strands with the Butler County Port Authority as the owner/manager of the fiber optic network ring strands.• The BCPA would request bids from telecom firms to provide data, phone, internet and related services.• A strand lease fee would be negotiated with the telecom firm selected. Proposed Process for Fiber Development Butler County Receives Funds
Current Status• What progress has been made since the previous milestone? The LT has discussed the Parking Garage and the negotiating strategy that would result in an invoice to the City for a fair and reasonable funding of the PG. • Which tasks have been completed? Most of the action items in Organization Management 1 -3 have been started or completed. • What issues have been resolved? Reorg of BCCIS, The City payment for the Parking Garage, Steiner project MOU, Clemons Nelson partially implemented, Land Bank established, ERP software to be implemented, LGIF Grant……. • What new issues have risen? *• Is the project currently ahead of schedule, on track, or delayed? • If delayed, what is the mitigation plan?
TimelineButler County Port Authority to develop focus on economic development programsand plan strategy.
Looking Ahead• When is the next milestone? For economic development it would be the Butler County Port Authority managing economic development assets.• What are the expected deliverables? Savings and revenue for the BCPA and County.• Known risks and issues • What is the investigation timeline for these issues?• What are the immediate next steps? Fiber transferred to the BCPA.
Dependencies and Resources Commissioners OfficeBoards Elected Officials Butler County Services and Residents Programs
Appendix• Budget• Implement Performance Audit Recommendations where practical• Develop Management Strategy that has a focus on economic development and management improvement• Supplemental documents• Contact information