Consultation Forum: Music Australia and Trove Transition, September 2010, IAML Conference, Brisbane


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A consultation forum led by Rose Holley and Robyn Holmes for the transition of Music Australia into Trove. Presented at the IAML conference, Brisbane, September 2010

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  • Robyn to introduce Rose and Karen and the opening discussion up to slide 7 – to set purpose and tone of workshop
  • Robyn
  • Robyn
  • Robyn - Feedback form open for months (now closed). Consultation now taking place for transitioning with specialist communities, eg MUSIC, Research sector, Pictures community.
  • Robyn - We want your feedback and ideas today.
  • Robyn
  • Karen – then introduce Rose History - Pilot 2002. Production service from 2005. Second release 2007. No substantive IT development work since then except to close e-commerce (demise of destra). Content - 26 active contributing organisations – many others Active contributors are those libraries and institutions that are contributing records and/or holdings to the ANBD/Libraries Australia. 255,400 items of which 25% are digital (NLA = c28% content) Still high usage: averages and measured by page views, unique visitors and searches. But Usage since April 2010 has declined (TROVE effect?) 2009 average - 250,000 views per month; From May 2010 - down to 150,000 per month (but usage of Trove music format has increased) July 2010, 128,000 webpage views in declined since May 2010 – result of Trove 122,000 Searches/1000+ of which via advanced search. Searches Average in 2010 - 71,000 per month. Not commensurate with decline in usage. Indexed into Google. Google Analytics MA Trove (all zones) = music users and other users Unique visitors 21,000 224,000 All visitors 23,000 338,000 Pageviews 58,000 2 million (exc robots) General decline over previous years. Sound sample usage is declining – average 40 per month, with notable spikes if related to radio events/coverage. Eg Anzac Day. According to Google analytics, the Trove music zone results SCORES ? page had 10,364 unique page views (searches?) in July 2010, including paging through results. (limiting to the page /music/result) Also through Google analytics, the Music Australia results SCORES? page had 17,342 unique page views in July 2010 , including paging through results. (limiting to the page [?&]function=searchResults plus the page ([?&]function=toolbarAction).*([?&]returnFunction=searchResults) )   So, there are a fair few people in Trove looking for music, sound and video when compared to MA users, but not quite as many at the moment. The number above for Trove doesn’t include people who found music from the “all” results page, or chose music results they saw on the side when focused on another zone. This is a very brief summary of where Music Australia is at, now I will pass you to Rose Holley who will provide you with a demonstration of Trove.
  • Rose Released in early stage of dev – updates since. Significant contributor feedback guided development.
  • Rose
  • Karen As Rose explained earlier, Trove was developed with the concept of zones. What I would like to show you now is a comparison of those search limits available on the Music Australia homepage and how these categories are mapped to zones in Trove. This table is in your notes. ‘ Sheet music’ in Trove was used as more understandable to most general users than scores. Still need to discriminate between sheet music and recorded music. Caution: Zones are not consistantly applied due to the quality of the data Archived websites – selected archived websites from Pandora
  • Karen This screen shot illustrates the facets that appear, within the Music, sound and video zone resulting from the search Chopin.
  • Robyn to shape what we are about to do….direct to the Consultation Notes and reorganise room if required.
  • Karen This rather detailed slide provides quick look at the increased content available in Trove, which may be related to music as well as all music related subjects. Trove accepts data in MARC as well as NON-MARC records, which are harvested and converted to MARC prior to loading to Trove. OAISTER – Eg. Archive of Popular American Music.
  • Robyn question - Now as a library or organisation contributing to Music Australia you may be wondering if you need to do anything different to contribute your data in Trove? Karen Nothing at all. Libraries and other organisations that catalogue, contribute and maintain holdings on Libraries Australia will continue as they have done over many years via this method. What Trove has offered us however is the ability to include data from non traditional contribution pathways, an example of which is the wealth of information held by the National Film and Sound Archive (NFSA), current in test in Trove.
  • ROBYN TO SPEAK TO THIS – just as a reminder that nothing changes. Keep developing content with opportunities for new contributors Karen and Rose to take notes if they have ideas.
  • Rose and Karen This slide demonstrates what we see as the main differences between Music Australia and Trove. Automated selection criteria relating to music (still could be relevant and used in TROVE to create a faceted specialist subject view). Use an MA Flag if no catalogue mechanism to pick up or if want manually override. Destra sits outside AND, but IS in MA through separate feed.
  • Rose and Karen   Further, this slide compares the different searching experiences of the 2 services. All limits currently available as facets on the “all” results screen: format , year, availability online, language, Australian content Trove advanced search form will be able to limit to format e.g. score.
  •   All limits currently available as facets on the “all” results screen: format , year, availability online, language, Australian content Trove advanced search form will be able to limit to format e.g. score. The Trove team would like to hear your feedback about the FRBR of music resources in Trove.
  • Karen and Rose A search on MA for 8 easy pieces, the full record displays as this
  • Rose and Karen For the same title on Trove, the work level record, then the version level record…
  • Rose to talk about User Engagement stating there is not scope in MA for users to engage with MA.
  • Such as this image – via Picture Australia:People, places and events
  • Robyn Format vs subject Different search strategy Advanced search screeen FRBR display Thumbnails display Recorded sound play
  • Open discussion with the group Robyn facilitate, Karen to take notes
  • ROBYN SUMMARISE IF NEEDED Don’t forget the key messages from today!
  • As well as …
  • Thank you for listening to us today. We are happy to take questions and feel free to contact any of us directly.
  • Consultation Forum: Music Australia and Trove Transition, September 2010, IAML Conference, Brisbane

    1. 1. <ul><li>Robyn Holmes: Curator of Music </li></ul><ul><li>Rose Holley: Trove Manager </li></ul><ul><li>Karen Vinoles: Music Australia Manager </li></ul><ul><li>IAML Conference, Brisbane </li></ul><ul><li>3 September 2010 </li></ul><ul><li>Consultation Forum: </li></ul><ul><li>Music Australia, Libraries Australia and the </li></ul><ul><li>transition to Trove </li></ul>
    2. 2. Integration of MA into Trove Planned 2011
    3. 3. Why? <ul><li>Transition of all NLA managed discovery services into Trove 2009-2011 </li></ul><ul><li>Efficiency: single architecture for all services, more features, scalable for innovation </li></ul><ul><li>Single point of access to Australian information, plus more… </li></ul><ul><li>Support user creation of knowledge, user contribution and community participation. Web 2.0 compliant </li></ul>
    4. 4. Transition status of discovery services <ul><li>Register of Archives and Manuscripts: Done 2009 </li></ul><ul><li>Libraries Australia free public search: Done 2009 </li></ul><ul><li>Australian Newspapers: In progress </li></ul><ul><li>Australia Dancing: In progress, end 2010 </li></ul><ul><li>Australian Research Online: Just starting </li></ul><ul><li>Picture Australia: soon </li></ul><ul><li>Music Australia: soon </li></ul><ul><li>PANDORA: Not yet scheduled </li></ul>
    5. 5. Approach to Trove Development <ul><li> Not doing it to people </li></ul><ul><li>Not doing it for people </li></ul><ul><li>DOING IT WITH PEOPLE (USERS, CONTRIBUTORS ) </li></ul><ul><li>Public feedback has been driving the development. </li></ul><ul><li>It is CRITICAL (and also INTERESTING)… </li></ul>
    6. 6. Music Australia Consultation <ul><li>What does ‘integration of MA into Trove’ mean for us? </li></ul><ul><li>How do we manage the transition to preserve the integrity and value of what has been achieved with MA? </li></ul><ul><li>How can we ensure Trove best serves our music community? </li></ul><ul><li>How can our music community influence and work together on future developments? </li></ul>
    7. 7. Today’s plan <ul><li>Background (10 mins) </li></ul><ul><li>Music Australia Current status (5 mins) </li></ul><ul><li>Introduction to Trove and demonstration (20 mins) </li></ul><ul><li>Business comparison MA, LA and Trove (20 mins) </li></ul><ul><li>Discussion of questions, concerns, issues </li></ul><ul><li>Open discussion </li></ul>
    8. 8. Music Australia Current Status <ul><li>No IT development since late 2007, except to close e-e-commerce </li></ul><ul><li>Content still growing: </li></ul><ul><ul><li>26 active contributing organisations </li></ul></ul><ul><ul><li>255,400 items, of which 25% are digital (NLA = c37% content) </li></ul></ul><ul><li>Still high usage </li></ul><ul><ul><li>Page views (approx ¼ million per month) </li></ul></ul><ul><ul><li>Unique visitors </li></ul></ul><ul><ul><li>Searches and advanced searches </li></ul></ul>
    9. 9. Trove version 1 released Nov 2009 90 million items
    10. 10. Music searching in Trove <ul><li>Demonstration </li></ul><ul><ul><li> </li></ul></ul>
    11. 11. MA Categories in Trove Music Australia Trove Scores Music, sound and video: format facet selection – called ‘sheet music’ in Trove. Music, sound and video zone Sound Music, sound and video: format facet selection – “sound” can be broken down further into Interview, lecture, talk; Other sound; Recorded music Books, texts, etc A separate zone in Trove Books, journals, magazine, articles Pictures A separate zone in Trove Pictures and photos Archived websites A separate zone in Trove Archived websites (1996-now) Archives A separate zone in Trove Diaries, letters, archives Moving images and Multimedia Music, sound and video: format facet selection Objects, Kits Varies according to cataloguing. Music, sound and video, OR Books: format facet selection
    12. 12.
    13. 13. Business comparison MA-Trove <ul><li>Data comparison </li></ul><ul><li>Method of contribution </li></ul><ul><li>Key service differences </li></ul><ul><li>Different searching strategies </li></ul><ul><li>User engagement </li></ul>
    14. 14. MA-LA-Trove Data Comparison Content Music Australia Libraries Australia Trove Music and all music subject related formats Full Text Newspapers Academic research (eg in ARO) Only if catalogued in LA Only if catalogued LA Pictures (digital and non) Only if catalogued in LA Only if catalogued LA OAIster Wikipedia, Google Books, YouTube, Flickr
    15. 15. Contributor method Trove
    16. 16. Keep developing content! <ul><li>How to ? </li></ul><ul><li>keep contributing </li></ul><ul><li>reach/educate your own ‘communities’ of users/researchers/creators </li></ul><ul><li>grow our own digital content </li></ul><ul><li>grow digital content in other music organisations </li></ul><ul><li>suggest other industry contributors </li></ul><ul><li>keep us up-to-date with new resources, initiatives </li></ul>
    17. 17. MA-Trove: Service differences Music Australia Trove Subject: Music specific – 1 st service to be both format & subject specific Not subject based. Covers all subjects. Browse zones are by format. Music crosses several zones and is not confined to ‘music’ zone. Region and selection: Australian only, using selection criteria. Australian as primary focus but broader in some areas. All music in Aust libraries. Content: Automated selection criteria for music as format and subject. Ability to create People information. Includes entire ANBD and significant sources not in ANBD as well e.g. newspapers, NFSA data, OAIster. Includes People database and other People records. Community: Strong music contributor/user community around MA. Well branded. Will need to establish music community/brand in Trove. Could utilise Forum and Contributor view.
    18. 18. MA-Trove: Searching differences Music Australia Trove Interface: Clean/simple interfaces. Designed for, and usability tested with musicians. Busy/complex interfaces. Search strategy: Advanced search interface - can immediately restrict to specific formats, limits via single search. Simple search interface. Search first, then limit using facets (eg limit by format, decade, language etc). (Advanced search planned). Results list: Search only retrieves Australian music related items. Search retrieves results other than music subjects. Broader than Australian (but with limit by Australian). Refine results list: Sort results (eg online, date), but not relevance ranked within result set. Manageable results list due to smaller repository. Relevance ranked, larger and more complex results list due to larger repository.
    19. 19. MA-Trove: Searching differences Music Australia Trove Display of version Each item has separate display, with separate record. Can include Parts and Series (eg Album /track relationships) Versions collated (FRBR compliant, though more steps to find specific versions or holdings). Includes Parts and Series (eg Album /track relationships) and sound samples (though not showing as “online”) Display Large thumbnails, aimed at guiding user to View a score or image, Listen to a sample or full recording . ‘ One size fits all’ thumbnails
    20. 20.
    21. 21.
    22. 22. MA-Trove: User Engagement Music Australia Trove Themes: Curated by NLA staff only. Browse only, not searchable. Good showcase, easily seen. Themes with hierarchies. List feature - anyone can create. Can browse and search for them, but not well exposed. Discussion: No mechanism for user or contributor discussion within MA (contact box only: to Reference service) Forum – anyone can post. Users can contact other users. (“Will you be the first?”) Commenting, rating, tagging, text correction Not possible in MA. Anyone can use any feature on any item. Text correction for newspaper articles. Your profile: Not possible in MA. Set up your profile so that you can search across your favourite music institutions. Can also create your own private lists of resources, see your tagging, commenting and text correction activity. Ranking tables.
    23. 23. MA-Trove: User Engagement Music Australia Trove Adding images: Not possible in MA Anyone can add images to Flickr group for upload to Trove
    24. 24. 10 Possible transition concerns and issues. Do they matter and are they issues? <ul><li>Branding and good will in music community </li></ul><ul><li>Music specific service vs generic </li></ul><ul><li>Subject vs format zone searching </li></ul><ul><li>Trove Google search plus facets, vs MS simple/advanced search. More navigation in Trove. </li></ul><ul><li>Topic based research = great results vs more complex for finding specific items </li></ul><ul><li>Richer repository = more results = more complex </li></ul><ul><li>Google exposure; international content; additional targets </li></ul><ul><li>Web 2.0 and user engagement </li></ul><ul><li>Methods of data contribution </li></ul><ul><li>Enhancing music experience </li></ul>
    25. 25. Discussion <ul><li>On balance are the 10 points issues or not? </li></ul><ul><li>If yes why, and how much do they matter? </li></ul><ul><li>Are there other issues, concerns you have? </li></ul><ul><li>Is there any feature in MA not in Trove that you really would like to retain? </li></ul><ul><li>Is there any feature not in either service that you would really like to have? </li></ul><ul><li>What is the potential of Trove for the music community? </li></ul>
    26. 26. 8 Key messages <ul><li>Continue to: </li></ul><ul><li>Contribute your content </li></ul><ul><li>Digitise, especially unique collections – and let us know what you are doing </li></ul><ul><li>Catalogue and maintain holdings for ANBD </li></ul><ul><li>Build new services and share data in these </li></ul>
    27. 27. Key Messages <ul><li>Work with us – tell us what you think and want! </li></ul><ul><li>Educate your communities about Trove </li></ul><ul><li>Utilise web 2.0 features in Trove to add context and relevance to content and connect with the virtual community </li></ul><ul><li>Participate in research and development </li></ul>
    28. 28. [email_address] [email_address] [email_address] Summary and Questions?