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Born Again: The Digitisation of the Anthropology Photographic Archive. 2004

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Born Again: The Digitisation of the Anthropology Photographic Archive. 2004

  1. 1. CASE STUDY Digitising the Anthropology Photographic Archive Rose Holley Small Museums Group, Auckland, April 2005 Images are copyright of the University of Auckland and must not be used for any purpose without our permission.
  2. 2. Overview In the Beginning… Start of a Project… Issues along the way… Results at the end… The Future? 2
  3. 3. The Archive • Neglected • Unique collection of material • Established in 1950’s • Retrieval system lost 3
  4. 4. 50,000 negatives? 4
  5. 5. Advanced Deterioration 5
  6. 6. Environmental Conditions 6
  7. 7. Project Plan • Objectives [Preservation, improve access] • Method [Next slide] • Cost [$80,000 for 5000 negs] • Timeframe [2 years] 7
  8. 8. Method • Selection of negs • Scanning of negs (outsource) • Design web accessible database • Load images to database • Describe images in database • Quality control images and records • Re-file scanned negs in archive • Design website for database • Launch and promote the product 8
  9. 9. Funding application April 2002 Vice Chancellor’s Funding Application for the collection to: Preserve Improve Access By use of digital technologies Also seek more appropriate housing/conditions for collection. 9
  10. 10. Joint Project Anthropology Dept. University Library October 2002 10
  11. 11. Project Team Library Anthropology • Managers • Managers • Digital Services • Photographer • Systems • Ex members of staff • Cataloguing with knowledge of the archive Rose Holley Tim Mackrell Project Manager Photo Archivist 11
  12. 12. Inventory of Archive 12
  13. 13. Copyright/Cultural Sensitivity 13
  14. 14. Selection of 5000 images 14
  15. 15. Selection 15
  16. 16. Project Specifications • Transport and Handling – Pelican cases • Scanning resolution and format – 300 dpi tiff, 200 dpi jpg, 96dpi thumb jpg • File naming and CD Structure • Delivery Format – archival CD, no sticky label • Rectifying errors 16
  17. 17. Scanning 17
  18. 18. Wellington 18
  19. 19. Delivery of Digital Images 19
  20. 20. Storage Review of future digital storage needs resulted in purchase of: • Dell Powervault 770N Storage Device • 143 GB Hard Drive! • Named ‘Invidia’ = ENVY! • Cost $18K • Perfect timing! 20
  21. 21. Quality Control After loading onto server all images QC’d • All negs sent returned? • Images correct way round? • File name/type/size/resolution correct? • Time consuming for photographer • Minimal errors but worth it. 21
  22. 22. Content Revealed: Born Again • Archaeology – New Zealand • Social Anthropology – Papua New Guinea – Solomon Island – Tokelau – Samoa 22
  23. 23. Researchers Bruce Biggs Andrew Pawley Linguists 23
  24. 24. Researchers Ralph Bulmer Jack Golson Anthropologist Archaeologist 24
  25. 25. Remote Places - PNG 25
  26. 26. Unique Communities 26
  27. 27. Peoples – Kyaka 1955 27
  28. 28. Excavations – Skippers Ridge 1959 28
  29. 29. Artefacts – hair combs 29
  30. 30. Lapita Pottery (1000BC) 30
  31. 31. Database Design • Inmagic (Library to design) • Consultation for structure and purpose 2 functions: • Delivery mechanism for digital images • Current archive system for new acquisitions 31
  32. 32. Database Fields • 60 fields • Key Fields – Peoples Names (Researcher/Photographer) – Place Names (5 levels) – Activity Types – Keyword Description – Peoples – Title – Image Metadata (image format, type, resolution, condition) 32
  33. 33. Authority Lists • Activity Types – own list • Peoples Names – own list • Peoples – adapted LC • Site Names – own list • Placenames – World Region: Ref Map of Oceania, Univ Haiwaii – NZ: Tapuhi – Other: Getty Thesaurus of Geographic Names (TGN), maps of PNG * Used Current Names * Five levels (world region, country, province, district, locality). 33
  34. 34. 34
  35. 35. Subject Index Options: • Use existing index e.g. AIO • Modify an existing index • Modify old hard copy index from archive • Create our own index? NO – Instead free text description keywords (with a lot of QC afterwards) 35
  36. 36. Data Entry • Guidelines created • Web Interface • Drop down boxes • Staff remote from archive and library • Images out of context and sequence • Field notebooks hard to read • Academics not used to data entry • Took longer than expected • Batching for some records 36
  37. 37. Web Data Entry Screen 37
  38. 38. 38
  39. 39. Splash Page Design 39
  40. 40. Initial Designs 40
  41. 41. 41
  42. 42. 42
  43. 43. Final Design 43
  44. 44. Search and Results Interface • Keyword • Browse • Advanced • Results – thumbs • Big picture – all details 44
  45. 45. 45
  46. 46. 46
  47. 47. 47
  48. 48. Project Results 2 years later July 2004: • Successfully obtained funding • 5000 images preserved • Database containing images publicly accessible • Advice and recommendations for management of archive [Actual Cost of Project = $80,000] 48
  49. 49. Future • Suitable storage for archive • Preserving more of the archive • Matapihi? Monitor use of database and prioritise: • Preservation? • Research value? • Interest value? 49
  50. 50. Conclusions Successful Partnership Win Win Library Anthropology Improve access Preserve archive to collection Improve Enhance management of knowledge of archive digital technologies 50
  51. 51. URL’s Database: http://www.library.auckland.ac.nz/databases/alt/apa Rose Holley: r.holley@auckland.ac.nz Digital Projects at UofA: http://www.library.auckland.ac.nz/about/genlib/digital_ projects.htm 51

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