There are many types of storages out there, and we can generally categorize them into three types. First is our traditional hard drives such as the ones built into your PC or laptop, or the ones that you carry around such as your USB disk, or an external hard drive. Usually in this case they are just one drive and it connects to your computer with a USB cord. Capacity is limited and does not let you expand, and also doesn’t have any data protection features such as RAID. Next is the DAS which is the direct attached storages. Usually these comes in form factors like a NAS but in a more compact way. It sometimes comes with RAID and some don’t. Some well-known brands that specializes in DAS are like G-technology or LaCie. The storage capacity comes in smaller bay drives, around 4 bays at most. QNAP NAS specializes in NAS which is network attached storages. In compared to a DAS, the QNAP is constnalty connected to the internet, so that you could access the files like on the DAS, but also when you’re away from the actual device. With the QNAP, there are many data protection features such as RAID, and you could also collaborate, file-share and remote access.
In this scenario, let’s say you’re a photographer, you would take pictures and they are actively saved on the SD card inside the camera. After the shot, you would then go back to your work station and import it so that you can edit or tweek it. But before that, you would want to save a copy of the raw file onto the QNAP NAS, so if something does happen, you would have the orgiinal file backed up onto the QNAP. After saving it onto the NAS, you can start editing the file on your local disk, and export it to the NAS when you’re done. Aside from that, the QNAP is compatible with so many more public cloud serivces, so if you already had an account with lets say Amazon S3, or Rackspace, you could schedule your NAS to always backup to the public cloud. This workflow scneraio is pretty realistic and complete as you make backups onto both your private cloud and the public cloud, to preent anything in happening to your photos.
When creating digital content is your work, a proper backup workflow becomes important. We recommend the following:
1. After the photo session, upload your files to your local drive (for example, computer or external HDD)
2. Upload a second copy of your RAW files to your QNAP Turbo NAS. Edit your photos directly on your local drive and export to your NAS when you are finished. Once on your NAS, they will be protected from HDD failure using our RAID technology.
3. As an extra precaution, back up your NAS to the cloud and/or an external HDD for an extra layer of protection, just in case.
Qsync is another way to protect your content from data-loss. In a way, you could think that the Qsync is your private dropbox. You would use the QNAP NAS as a sync box, that lets you drop all your files and it would sync your files throughout all your files saved on your devices. So let’s say, you were working on a psd in photoshop on your work computer, you would save it onto your local workstation, and under the qsync folder in your finder.
Qsync is your private Dropobx, but with so much more capabilities and flexibility. The storage capacity way surpasses the capacity you’d get in Dropbox or Google Drive. The QNAP is like a backup robot, that constantly backs up your version of your files so when something does go wrong on the one device you’re editing you could retrieve the older versions of the files through the Qsync folder in Qfile
So this is a good example on how to use the Qsync feature in your QNAP NAS. First, I install the Qsync app on my Mac station at work. I would login and use my QNAP NAS credentials so that the Qsync at work would be synced and saved onto my NAS. During work, I would drag my work to that folder, you can see I have some PPT, Videos, Landing Pages Backup. After that you see in the middle is a screen shot of my iPhone. The folder I accessed is the Qsync folder in my Qfile App(which is an app that lets you access, download, upload your files through your phone or tablet). This app is also available for your iPads. Third you can see this is an access by using Google Chrome. I typed in my dedicated NAS address, which you would set up when initializing your QNAP. I can log into this page with any browser and access the Qsync folder. It’s useful if you would like to get a particular file through by downloading from a colleagues computer, or you would like to upload and download any file from public computers.
If you are editing your files with your colleagues using the shared file feature under the Qsync app, you could always revert back to previous versions of the file. Let’s say your team mate made a mistake in saving the file with wrong data or information, you would then go to your QTS and under File Station, you could click on the file, and more actions and then previous versions. This is a great feature for everyone, espcially those who have creative files such as ai file formats, psd, or photos and videos.
As RAID is a form of protection and not a form of backup. QNAP NAS supports comprehensive RAID configurations. Based on how many drives the QNAP NAS has, you can choose from RAID 0,1,5,6,10 and hot spare. The NAS would also send alerts when it detects some hard drive errors before a failure. It is hotswappable so when a drive does fail, you could switch out the failed drive and rebuild the new drive.
You could easily expand your capacity by replacing your current RAID configuration with bigger drives one by one without having to shut down the NAS. Another way of expanding your storage would be by adding drives as you go.
In a scenario where you have a 4, 1 TB drives on your QNAP with a RAID 5 configuration, you could expand your capacity by purchasing 4 x 3TB drives, and replace it one by one. You would first rebuild one drive, and then the next and after all 4 are rebuilt, it is completed in expanding. In another case, if you’ve had purchased a 4Bay Nas, but to save cost you only bought one drive. You can expand your capacity as you go, by purchasing more drives.
There are plenty of ways to backup your data on the NAS such as the NAS to NAS backups with Rsync. With RTRR, which is QNAP’s real time remote replication service, you could easily backup your NAS let’s say, from work to your home in real time or on a scheduled basis. You can also easily backup your Macs to the time machine which saves you time and resources not having to purchase additional dedicated storage for time machine backups as they generally take up a whole drive. Another way to backup is to backup to the cloud services, which now QNAP can backup to many many services such as Windows Azure, Rackspace, Amazon S3, HP cloud and etc.
Sharing is easy. The fact that you can’t do this with other devices such as your external hard drives, or DAS. The QNAP can let you share all your files in a very easy and secured way. This would be very convinient when file sizes get large such as artworks, or large photos, videos and even movies! I could send the link of my movie on my NAS to share with my sister easily, and once she gets that dedicated link, she can download off my QNAP right away. You can also set a download valid period so that in cases such as having clients, you would want them to have access in downloading your works and files for maybe, a week, and the link would expire. You can also allow others to upload by creating new usernames/ and login credentials, so that they could only read your files, or upload files, and maybe can’t get access to some particular folders on the NAS. Another thing is that you can share files with encryption so that your files are safe and secured.
Here are some screen shots of how to share files via the QTS with the File Station. Simply select your file and click on the share button on top. You can share to anyones email, or even copy the link and send it thorugh your email manually. On the right is the screen shot on how to share files through the Qfile app on my phone. You can share by email attachment, or even share on social media/ messenger apps on your phone.
You can easily have access to your files on the QNAP with mobile apps that QNAP has designed for its users. All apps are free to download either in the Apple App store, Google Play store or the windows phone store. The With Myqnapcloud, it publishes the QNAP NAS for you so that you don’t need to remember the IP address or long URL name. So simply you would enter your myqnapcloud address on the web browser such as johnsmith.myqnapcloud.com, it will directly redirect you to the QTS home page.
Protect your creative content, photos, videos, and music from loss
PROTECT YOUR CREATIVE CONTENT, PHOTOS,
VIDEOS, AND MUSIC FROM LOSS WITH QNAP
2 / 2 4 / 2 0 1 5
COMMON TYPES OF STORAGE DEVICES
Hard drive DAS QNAP NAS
Storage Capacity Small Medium Large
Data Protection N Y Y
Collaboration N N Y
File Sharing N N Y
Access Anywhere N N Y
WHAT IS QSYNC
• Private data center for file synchronization (like private
• Access and share data securely anytime, anywhere
• Support various platforms – iOS, Android, Mac, and
• Synchronize photos and music in real time (network
Whenever you add, edit, delete or rename a file
on one computer, the change applies to all
others linked with the Turbo NAS, so you have
exactly identical contents on all your devices.
SYNC FILES ACROSS DEVICES
Qsync allows you to remove files on one
computer without affecting the copies stored on
other devices. However, when someone
updates the files you deleted from another
computer, you can still retrieve them in the
QSYNC BETWEEN YOUR DEVICES
Work- Mac set up
Qsync syncing to NAS
Qsync Folder on the
iPhone (using Qfile app)
Qsync folder via QTS
• Protect data loss with RAID
• Simple clicks, set up in seconds
• Send alert when a HDD fails.
• Hot swappable to switch a healthy HDD
• RAID 0,1,5,6,10, 5+hot spare, 6+hot spare, and 10+hot spare
• Expand your capacity without shutting down the NAS
• Simply insert a new HDD or a larger HDD to replace a smaller one
• Expand the capacity when you really need
BACKUP AND DISASTER RECOVERY
• Backup from NAS to NAS (Rsync)
• Backup in real-time (RTRR)
• Backup with Time Machine
• Backup to public cloud services : Windows Azure, Rackspace, Amazon S3, HP
Cloud, Google Drive, Dropbox, Synform, Elephant Drive etc.
SHARING – EASY AND SECURED
• File size is too large to send by email
• Valid within a period of time
• Share multiple files with multiple people, customers, partners, friends,
and so on
• Allow uploading from others
• Share files with encryption (https)