Making connections october 2013 collection services

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Making connections october 2013 collection services

  1. 1. Introducing Collection Services
  2. 2. Collection Management Cycle Organisational goals, client needs Collection Development Policy (CDP) Evaluation Selection Storage & Access Acquisition Description
  3. 3. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Main Focus – Documenting life in NSW in published and unpublished formats – LEGAL DEPOSIT (material published in NSW) – NSW GOVERNMENT material – Material of significance for AUSTRALIA Photo: http://bigother.com/2011/12/31/a-year-of-reading/too-many-books/ Viewed 23 January 2013 10:35 am Introducing Collection Services
  4. 4. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Other collecting areas Other policy information – NSW PUBLISHED MATERIAL 2nd copy for lending (e-preferred) * – ORIGINAL MATERIALS details about collecting scope – OVERSEAS reference/research material (e-preferred) * – MULTICULTURAL, DISABILITY support etc. * * Material in this category is available for loan to Public Libraries Introducing Collection Services – DIGITAL collecting is increasing – EPHEMERA is selectively collected – RETROSPECTIVE material about NSW or Australia is actively acquired
  5. 5. CDP – Selection – Acquisition – Description – Storage & Access - Evaluation Selection Focus – NSW material is collected across ALL subject areas – Australian material of NATIONAL INTEREST is selected – Overseas material ABOUT NSW or AUSTRALIA is extensively collected Photo: http://whatson.cityofsydney.nsw.gov.au/events/11836-smsa-library-book-sale / Viewed 23 January 2013 10:58 am Introducing Collection Services
  6. 6. CDP – Selection – Acquisition – Description – Storage & Access - Evaluation Overseas Material Additional Focus Limited Focus – REFERENCE material * – MULTICULTURAL and DISABILITY material is selected in consultation with Public Libraries * – Non-NSW SELFPUBLISHED is rarely selected – RESEARCH material as a representative of world publishing output * – LIMITED AWARD WINNING FICTION to place Australian fiction in context * – UN, EC, ASIA DEVELOPMENT BANK deposit Library * Material in this category is available for loan to Public Libraries Introducing Collection Services – ANTARCTICA, the BOOK, CERVANTES and SHAKESPEARE are the Library’s special focus areas – Non-NSW FAMILY HISTORY is rarely selected – HAND-HELD media is generally not selected (e.g. USB) – RECREATIONAL reading is out of scope
  7. 7. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Mitchell Library 2011-2012 Acquisitions Acquisitions for 2011-2012 Donations 10% – 4,342 LEGAL DEPOSIT & NSW Government DEPOSIT – 3,253 PURCHASE – 819 DONATIONS Purchases 39% Legal Deposit 51% SRL 2011-2012 Acquisitions Donations 3% Legal Deposit 5% Purchases 92% Mitchell Library State Reference Library – 9,097 SRL PURCHASE * – 491 LEGAL DEPOSIT – 309 DONATIONS * Total – 18,011 * Material in this category is available for loan to Public Libraries Introducing Collection Services
  8. 8. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation 2,000,000 1,800,000 1,600,000 1,400,000 Changing collection expenditure priorities 1,200,000 1,000,000 Serials E-resources 800,000 600,000 400,000 200,000 0 2006-07 Introducing Collection Services 2007-08 2008-09 2009-10 2010-11 2011-12
  9. 9. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Published Material Original Material Digital Material – 60,000+ NEWSPAPER volumes – 11+ kms MANUSCRIPTS – 297 unique DATABASES * – 104,130+ individual or series sheet MAPS – 350,700+ EBOOKS * – 1,243,700+ MICROFORMS – 25,100+ RARE books – 11+ hours of ORAL HISTORY – 61,600+ MUTLICULTURAL service items * – 1,227,700+ PHOTOS or negatives – 19,800+ DISABILITY access service items * – 49,200+ Full text EJOURNALS * – 9,000+ items archived in PANDORA * – 132,100+ PRINTS and drawings * Material in this category is available for loan/use to Public Libraries or registered borrowers Source for this page: http://www.sl.nsw.gov.au/about/publications/annual_reports/2012/slnsw_annual_report_2011-12_collection_additions.pdf Introducing Collection Services
  10. 10. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Collection as an asset – Collection valued at $2,142,000,000 (2010) – Budget expenditure $5,800,000+ (2011-2012) – CATALOGUE is the asset register – Material is DEPRECIATED Photo: http://collegeconcourse.com/ Viewed 31 January 2013 1:09 pm Introducing Collection Services
  11. 11. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Published material – NSW GOVERNMENT material * – NSW LEGAL DEPOSIT material * – Create and edit records on LIBRARIES AUSTRALIA * – METADATA quality framework – TRAINING in Libraries Australia and RDA * Records are Photo: http://ephemeraextremus.blogspot.com.au/2009/10/difference-between-aacr-loc-ddc-frbr.html Viewed 31 January 2013 1:36 pm Introducing Collection Services available for Public Libraries use
  12. 12. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Original Material – ACMS – Archival Collection Management System – Interlinking records in a HIERARCHY – Uses RAD not RDA – Pictures, Manuscripts, Maps, Photographs, Realia Photo: http://acms.sl.nsw.gov.au/item/itemdetailpaged.aspx?itemid=446830 Viewed 4 February 2013 4:45 pm Introducing Collection Services
  13. 13. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation eRecords Project – ~95% of SL printed materials now have electronic records – ~75% maps and manuscripts materials now have electronic records – 1,100,000+ Records CREATED since the start of the project – 2012 target EXCEEDED by 110% Photo: http://blog.sl.nsw.gov.au/erecords/index.cfm/2011/11/25/the-riches-within Viewed 31 January 2013 5:01 pm Introducing Collection Services
  14. 14. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Macquarie St Storage Moorebank Repository Digital Storage – 85 Linear km ONSITE capacity – 60 linear km CAPACITY – 100 TERABYTES of storage to support the Library’s digital collecting – 32+ linear km now USED – Current space will be full by 2016 – 1 terabyte can hold about 100,000 copies of the ENCYCLOPEDIA BRITANNICA – 10 terabytes can hold the entire collection of the LIBRARY OF CONGRESS Photo: http://acms.sl.nsw.gov.au/item/itemDetail Paged.aspx?itemID=31350 Sam Hood Library Confusion 23 December 1952 Viewed 1 February 2013 9:23 am Introducing Collection Services Photo: http://www.barcodelabels.com.au/ Viewed 1 February 2013 9:23 am Data from: http://www.whatsabyte.com/ Viewed 6 February 2013 10:36 am
  15. 15. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Digital Excellence Project Digitising Our Collections Manuscripts – 150,000+ key historical documents – $22,400,000 funding over the next FOUR YEARS then subsequent funding Photographs, negatives – 500,000+ images – 12,000,000 images or page views over the next DECADE – In-demand, fragile and valuable items digitised FIRST Photo: http://www.nsla.org.au/newsletters/enews-issue-8-december-2011 Viewed 1 February 2013 2:55 pm Photo: http://www.powerhousemuseum.com/openhouse/2012/07/mgnsw-digitising-collections-workshop-2/ Viewed 1 February 2013 2:55 pm Newspapers - 6,000,000+ pages Maps – 40,000+ including subdivision plans Books, posters ephemera – including 40,000+ David Scott Mitchell collection items Artworks, portraits, landscape s – 100,000+ works Oral history – 10,000+ hours Introducing Collection Services
  16. 16. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Digital Excellence Project DSM Digital Excellence Project WWI Diaries Digital Excellence Project Newspapers – 4,500 DAVID SCOTT MICHELL books to be digitised in the pilot project in 2013 – 900 WWI DIARIES to be digitised in the pilot project in 2013 – 59 NSW newspaper titles accessible via TROVE – Books will be available to DOWNLOAD and borrow Introducing Collection Services – Diaries and TRANSCRIPTS will be available to download – 1,500,000+ pages scheduled for digitisation this year
  17. 17. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation Collection Policies Collection Management Projects – Collection Development Policy – Collection Records Metadata Framework – State Library Collection Management Review – Collection Acquisitions Policy – Collection Stock take Policy – NSLA Collaborative Collections – Collection Donations Policy – Collection Storage Master Plan – NSLA Digital Collecting – Collection Retention and Withdrawal Policy – Collection Valuation Framework – ANPLAN – Digital Excellence Project – Collection Depreciation Policy Introducing Collection Services – eRecords Project
  18. 18. Introducing…… Jerelynn Brown Manager, Collection Services Susanne Moir Coordinator, Bibliographic Access Alexander Sussman Coordinator, Collection Development & Acquisitions

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