Digital Practice Guidelines
The New Generation
Digital landscape : what is changing…..
• Born digital
• Digital collecting
• Mass digitisation
• Digital Preservation
• E...
Physical Original Digital
Original
Selection &
Prioritisation
Copyright Copyright
Create
Metadata/
Catalogue record
Create...
Digital Practice Guidelines : Update
Born digital
More……..
Metadata
Digital
Collecting
More ………..
Digital
Preservation
Born Digital
• Digital materials which are not intended to have an
analogue equivalent, either as the originating
source o...
Born Digital (2)
• Blogs
• Computer generated architectural plans
• Computer generated maps
• Digital art
• Digital docume...
Digital Collecting Framework (NSLA 2013)
Purpose
– The purpose of this Digital Collecting Framework is to
provide informat...
NSLA Digital Collecting Principles
The NSLA libraries commit to the following principles:
1. Digital collections will be a...
NSLA Internal (operational) Principles
The NSLA libraries will:
1. Back up their commitment to digital collecting with ade...
Digital Collecting
Digital Collecting at SLNSW
Digital Collecting – Practical walkthrough
• Negotiations with content/copyright holder
• Receipt of physical carriers
• A...
MLMSS Dixon Family Papers 1894-1953
MLMSS Dixon Family Papers 1894-1953
The Technical steps…..
•Virus check
•Create Manifest list - contents of original carrier
•File format summary and analysis...
Tools (software) required
•Professional Virus checking
•Directory listing
•Format validation
•Checksum creation and verifi...
Example of a digital collecting action
Target folder : Amy G Ednie
Virus Check
Inside one of the folders on the CD
Create directory listing
Manifest – Directory Listing
DROID – file format identification tool
DROID – file format identification tool
DROID – file summary
PRONOM – jpg
PRONOM - .db file format
DROID – Incorrect file extension check
Copy and create checksums 1
A Checksum is :
A numerical value
calculated from the
contents of a digital
object.
By compari...
Copy and create checksums 2
Copy and create checksums 2
Summary – what we did
•Checked source for virus
•Explored directory structure
•Analysed file types in collection
•Checked ...
Key tools
Anti Virus
File format Identification
File Format Technical registry
Directory listing software
Secure Copy and ...
Personal Digital Preservation
Library of Congress
Personal Archiving
Links to other Guidelines
DOHM
Atlas of Living Australia
Digital Preservation Resources
DROID
PRONOM
EXifTool
BWFmetaedit
ShotputPro
Directory List Pro
NSLA Digital Collecting
NSL...
Scott Wajon
Manager , Digitisation
March 27th 2014
Any questions?
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Digital practice guidelines : the new generation presented by Scott Wajon

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This was presented at Local Studies Meeting 27 March 2014

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Digital practice guidelines : the new generation presented by Scott Wajon

  1. 1. Digital Practice Guidelines The New Generation
  2. 2. Digital landscape : what is changing….. • Born digital • Digital collecting • Mass digitisation • Digital Preservation • Expectations of access • Metadata – Open data – Linked data
  3. 3. Physical Original Digital Original Selection & Prioritisation Copyright Copyright Create Metadata/ Catalogue record Create Metadata/ Catalogue record Optimise and create web and other derivatives Link web images to Metadata Digital Asset Management Access via web/catalogue Import best file available as Archival master Copyright Legislation / Fair Use Policy Metadata Creation Dublin Core / MARC Secure storage of Masters – backup procedures Digitise – create Archival Master file From : Digital practice: guidelines for digitising images in NSW public libraries 2012 Physical preparation & conservation
  4. 4. Digital Practice Guidelines : Update Born digital More…….. Metadata Digital Collecting More ……….. Digital Preservation
  5. 5. Born Digital • Digital materials which are not intended to have an analogue equivalent, either as the originating source or as a result of conversion to an analogue form • Materials that originate in digital form and which, in their original form, require a digital device to be utilised. (NSLA) • Defining “Born Digital” An Essay by Ricky Erway, OCLC Research http://www.oclc.org/research/activities/hiddencollections/bornditgital.pdf November 2010
  6. 6. Born Digital (2) • Blogs • Computer generated architectural plans • Computer generated maps • Digital art • Digital documents • Digital film footage • Digital media (published) • Digital newspapers • Digital serials • Digital sound recordings • Digital photographs • Dynamic data sets • Static data sets • E-books • Electronic archives and records • Emails • Social media ( facebook , twitter ,tumblr, instagram etc) • Internet disseminated television • Mobile applications • Oral histories • Web comics • Websites Implications for: •Collecting, esp. with legal deposit obligations •Digital asset management & workflow •Digital Preservation
  7. 7. Digital Collecting Framework (NSLA 2013) Purpose – The purpose of this Digital Collecting Framework is to provide information and guidance on collecting born digital materials. Scope – The DCF addresses issues associated with born digital material, that is, material which originates in a born digital form and is not intended to have an analogue equivalent. – The document includes information on dealing with donors and vendors, acquisition of digital items, legal deposit, and definitions of commonly used terms.
  8. 8. NSLA Digital Collecting Principles The NSLA libraries commit to the following principles: 1. Digital collections will be acquired in accordance with the libraries’ collection policies 2. Collaboration between NSLA libraries and other collecting institutions is required to build robust digital collections. 3. In digital collecting, time is of the essence. 4. Negotiating appropriate rights management is a critical process of digital collecting. 5. Born digital collections remain vulnerable in the short term while policies, procedures and technologies are being established. 6. The acquisition, storage, preservation, description and provision of digital collections will take place under internationally recognised, best-practice standards and guidelines, enhancing their discoverability, access and use. 7. Confidence in the authenticity and integrity of digital collections will be ensured
  9. 9. NSLA Internal (operational) Principles The NSLA libraries will: 1. Back up their commitment to digital collecting with adequate and appropriate staffing, training, resources, technology and storage. 2. Ensure the integrity of digital collections is maintained through the adherence to standards, guidelines, policies and procedures which will enable sustainable accessibility and usability. 3. Continue to monitor, and implement where necessary, new and emerging technologies and standards. 4. Consider technological issues when making acquisition decisions, but will not allow technological capabilities of the collecting library to be used as an “it’s too hard” excuse for not collecting digital material. 5. Communicate and promote the libraries’ digital collecting activities to the public, government, other cultural and heritage institutions and potential partners and funding sources.
  10. 10. Digital Collecting Digital Collecting at SLNSW
  11. 11. Digital Collecting – Practical walkthrough • Negotiations with content/copyright holder • Receipt of physical carriers • Analysis of digital content on carrier • Create a receiving directory on “clean” machine • Generate a copy of the disk directory information (Inventory/manifest) • Copy data from physical media to the subdirectory ?as a disk image? • Generate and record a checksum What is this? • Copy the project directory to trustworthy archival storage • Create a readme/txt file, save documentation • Return the original physical media to storage or donor • Create or update an associated finding aid, collection level record, or accession record with information about the steps that were taken and the location of the files. • Based on – Erway, R, 2012, You’ve Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media – SLNSW internal policy development
  12. 12. MLMSS Dixon Family Papers 1894-1953
  13. 13. MLMSS Dixon Family Papers 1894-1953
  14. 14. The Technical steps….. •Virus check •Create Manifest list - contents of original carrier •File format summary and analysis •Copy to computer and verify MD5 Checksum •Save information gathered with files ……………..The Foundations of Digital Preservation
  15. 15. Tools (software) required •Professional Virus checking •Directory listing •Format validation •Checksum creation and verification
  16. 16. Example of a digital collecting action Target folder : Amy G Ednie
  17. 17. Virus Check
  18. 18. Inside one of the folders on the CD
  19. 19. Create directory listing
  20. 20. Manifest – Directory Listing
  21. 21. DROID – file format identification tool
  22. 22. DROID – file format identification tool
  23. 23. DROID – file summary
  24. 24. PRONOM – jpg
  25. 25. PRONOM - .db file format
  26. 26. DROID – Incorrect file extension check
  27. 27. Copy and create checksums 1 A Checksum is : A numerical value calculated from the contents of a digital object. By comparing a recently determined checksum with an older one, you can tell if the digital object has changed.
  28. 28. Copy and create checksums 2
  29. 29. Copy and create checksums 2
  30. 30. Summary – what we did •Checked source for virus •Explored directory structure •Analysed file types in collection •Checked unknown file types •Created full directory listing •Copied files to appraisal folder and generated checksums •Saved documentation with files
  31. 31. Key tools Anti Virus File format Identification File Format Technical registry Directory listing software Secure Copy and Checksum verification
  32. 32. Personal Digital Preservation Library of Congress Personal Archiving
  33. 33. Links to other Guidelines DOHM Atlas of Living Australia
  34. 34. Digital Preservation Resources DROID PRONOM EXifTool BWFmetaedit ShotputPro Directory List Pro NSLA Digital Collecting NSLA Digital Preservation Library of Congress Personal Digital Archiving pages
  35. 35. Scott Wajon Manager , Digitisation March 27th 2014
  36. 36. Any questions?

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