Digital preservation & access by Sue Ryan


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Presentation from Digital practice update at the State Library of New South Wales 15 February 2011

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Digital preservation & access by Sue Ryan

  1. 1. Digitial preservation & access program: a brief tour Sue Ryan Newcastle Region Library
  2. 2. Local Studies collection <ul><li>Collection size 38,000 (books, periodicals etc) </li></ul><ul><li>Additional collections include: </li></ul><ul><ul><li>25,000 maps and plans </li></ul></ul><ul><ul><li>300,000 photographs </li></ul></ul><ul><ul><li>700+ framed pictures </li></ul></ul><ul><ul><li>400+ posters </li></ul></ul><ul><ul><li>bound volumes local newspapers </li></ul></ul><ul><li>Archives </li></ul><ul><ul><li>11,180 books </li></ul></ul><ul><ul><li>2,382 boxes </li></ul></ul><ul><ul><li>1000+ films </li></ul></ul>
  3. 3. Digitisation beginnings <ul><li>Digitisation of photographs started in 1994 with Hunter Photo Bank. </li></ul><ul><li>These photographs were originally scanned for access, not preservation & therefore there were no master digital images. </li></ul><ul><li>Hunter Photo Bank currently has about 33,000 records available to be viewed. 13,000 of these are available on Picture Australia. </li></ul>The 1989 Newcastle Earthquake Database. Online documents, photographs, video & audio of the Newcastle Earthquake and the recovery program. Contains 36,400 records.
  4. 4. Digital assets repository <ul><li>KE Emu shared with the Newcastle Region Art Gallery & the Newcastle Museum </li></ul><ul><li>Provides storage for any digital objects – images, video, audio, text, documents or pdf </li></ul><ul><li>Can store master copies of digital assets as well as access copies which can be viewed through web page. </li></ul><ul><li>All accession information, rights & other details can be stored with the object </li></ul>
  5. 5. KE Emu catalogue
  6. 6. Emu: results screen
  7. 7. Emu: main entry
  8. 8. Emu: subjects
  9. 9. Emu: multimedia display
  10. 10. Emu: EXIF Data
  11. 11. Emu: image
  12. 12. Wallsend Main Street Heritage Study revisited
  13. 13. Wallsend Main Street Heritage Study revisited
  14. 14. Digitised materials <ul><li>Examples: </li></ul><ul><li>War Workers Gazette </li></ul><ul><li>Newcastle Morning Herald </li></ul><ul><li>Indexes 1944-1984 </li></ul>Proposed improvements to ladies bathing place 1900
  15. 15. Laman Street History Project
  16. 16. J. Ireland Pty Ltd Jesse Ireland 1835 - 1887 Ireland Archive
  17. 17. J. Ireland Pty Ltd: Bond Store c. 1890 Snowball collection
  18. 18. J. Ireland Pty Ltd: exhibition at Newcastle Show 1902 Snowball collection
  19. 19. J. Ireland Pty Ltd: welcome home to employees Ireland Archive
  20. 20. J. Ireland Pty Ltd: Gravestone of Jesse Ireland 1887 Snowball collection
  21. 21. J. Ireland Pty Ltd: business records <ul><li>Invoice </li></ul><ul><li>Recipe for rhubarb wine </li></ul><ul><li>Seed catalogue </li></ul>
  22. 22. J. Ireland Pty Ltd: personal papers <ul><li>Marriage certificate </li></ul><ul><li>Testimonial </li></ul><ul><li>Graphology report </li></ul><ul><li>Obituary </li></ul>
  23. 23. Fitzgerald’s 90-90 Rule <ul><li>The first 10% of a project takes 90% of the time & effort. </li></ul><ul><li>The remaining 90% of the project takes the other 90% of the time & effort. </li></ul>
  24. 24. <ul><li>Managing expectations </li></ul><ul><li>Consequences of inaction – preservation is at the centre </li></ul><ul><li>of a digitisation program </li></ul>Some general comments
  25. 25. Some general comments
  26. 26. <ul><li>If you wait until all the circumstances are perfect it will never happen. </li></ul><ul><li>Be creative in your solutions </li></ul><ul><li>Sometimes you have to compromise </li></ul><ul><li>Tenacity </li></ul>Some general comments