F I N A L O P S L L W Mngt Grp Guide Rev16 Dec

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F I N A L O P S L L W Mngt Grp Guide Rev16 Dec

  1. 1. <ul><li>Facilitation Guide for the </li></ul><ul><li>Workshop Management Group: </li></ul><ul><ul><li>Rationale </li></ul></ul><ul><ul><li>Objectives </li></ul></ul><ul><ul><li>Organization </li></ul></ul><ul><ul><li>Framework </li></ul></ul><ul><ul><li>Timeline/sked </li></ul></ul><ul><ul><li>Break-out groups </li></ul></ul><ul><ul><li>Guide questions </li></ul></ul><ul><ul><li>Output template </li></ul></ul>Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI Astoria Plaza, Ortigas, Pasig City 17 – 18 December 2009
  2. 2. <ul><li>NDCC has been spearheading the “whole-of-government” approach to address disasters in the country </li></ul><ul><li>Lessons have been learned from each major disaster that contribute to the continuous improvement of disaster response </li></ul><ul><li>Lessons learned workshops have been instrumental in enhancing systems, capabilities and coordination mechanisms </li></ul><ul><li>Aftermath of recent major disasters will provide an effective venue and dynamic process to once again enhance the Philippine Disaster Management System amidst a changing global environmental landscape </li></ul><ul><li>With the devastating effects left by the three tropical cyclones “Ondoy”, “Pepeng” and “Santi”, lessons learned must be captured at the local, regional and national levels as well as interaction with the international humanitarian community </li></ul>Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI Rationale
  3. 3. <ul><li>Objectives </li></ul><ul><li>Revisit the over-all response to the recent typhoons at the local, regional, national and international levels; </li></ul><ul><li>Identify the challenges encountered by the different players in the conduct of disaster operations including the operational needs and gaps identified; </li></ul><ul><li>Identify best practices and facilitating factors to address challenges in order to build the capabilities of the DCCs at all levels; </li></ul><ul><li>Formulate recommendations as inputs for policy development, advocacy, response preparedness planning, implementation and evaluation; and </li></ul><ul><li>Contribute in the systematic enhancement of the Philippine Disaster Management System through alignment of plans, programs and projects. </li></ul>Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI
  4. 4. EXECOM Chair : CDA / Ex-O, NDCC Vice Chair : CDEXO ACDEXO / C, Opn / MA, OpRed Workshop Convenor Administrator GLENN J RABONZA Lead Facilitator Atty. P. Duque MNSA Co-Lead: Mr. S. Jegillos Theme 1 Facilitator Prof. C. Arcilla RD CAR – O. Luces Theme 2 Facilitator Mr. A. Esca ñ o RD 4A- V. Tomazar Theme 3 Facilitator Ms. D. Lagdameo RD 1 – E. Cabrera Theme 4 Facilitator Mr. C. Dugenia RD NCR – S. Cruz Lead Documentor Ms. R. Rodriguez Ms. B. Suerte Theme 1 Documentor Mr. M. Obligado Ms. M. Marasigan Theme 2 Documentor Ms. S. Opulencia Ms. A. Ortega Theme 3 Documentor Ms. B. Rodriguez Ms. M. Marquez Theme 4 Documentor Ms. A. Rosana Ms. A. Menguilla Event Coordinator Ms. O. Basco Secretariat Ms. P. Enriquez Info Kit & Venue Prep Mr. E. Estioko Budget & Finance Ms. R Doma ICT Support Services Mr. A. Lorenzo Rising Above & Beyond O.P.S. Lessons-Learned Workshop Management Group ONDOY • PEPENG • SANTI
  5. 5. Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI <ul><li>Pre-workshop activities </li></ul><ul><li>Concept development </li></ul><ul><li>Admin arrangements </li></ul><ul><li>Invitation </li></ul><ul><li>Confirmation </li></ul><ul><li>Coordination meetings </li></ul><ul><li>Facilitators’ meeting (14Dec09) </li></ul><ul><ul><li>Biodata </li></ul></ul><ul><ul><li>Guide questions </li></ul></ul><ul><ul><li>Content Review </li></ul></ul><ul><ul><li>Requirements </li></ul></ul><ul><ul><li>Final guides </li></ul></ul><ul><li>Workshop Simulation </li></ul><ul><ul><li>Sequence </li></ul></ul><ul><ul><li>Timing </li></ul></ul><ul><ul><li>Coordination </li></ul></ul><ul><ul><li>COntingencies </li></ul></ul>POST WORKSHOP ACTIVITIES: 1 st consolidation meeting (21 Dec 09) Final report writing (Jan 2010) Consultation with NDCC Technical Management Group (Feb 2010) PRESENTATION TO THE NDCC (TBDL) <ul><li>Day 1 - OPENING CEREMONY and opening session </li></ul><ul><ul><li>Overview of Workshop Concept by Atty. Priscilla N. Duque </li></ul></ul><ul><ul><li>Chronology of tropical cyclones by PAGASA – Dr. Prisco D Nilo </li></ul></ul><ul><ul><li>Summary of NDCC responses by Adm. Glenn J Rabonza </li></ul></ul>Break-out Theme 1 *Experience Sharing – Barangay DCC Break-out Theme 2 *Experience Sharing – Municipal DCC Break-out Theme 3 *Experience Sharing –City DCC Break-out Theme 4 *Experience Sharing – Provincial DCC <ul><li>PLENARY SESSION </li></ul><ul><ul><li>Key points from experience sharing </li></ul></ul><ul><ul><li>Focus of each group discussion per assigned thematic area </li></ul></ul><ul><ul><li>Observations and comments on other thematic areas </li></ul></ul><ul><li>DAY 2 – Recapitulation of previous day discussions, intro of international participants and PLENARY SESSION </li></ul><ul><ul><li>Summary of lessons by thematic area </li></ul></ul><ul><ul><li>Discussion and recommended actions </li></ul></ul>Break-out Theme 1 *international partners included Break-out Theme 2 *international partners included Break-out Theme 3 *international partners included Break-out Theme 4 *international partners included Synthesis/ Consolidation and CLOSING CEREMONY
  6. 6. Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI TIMELINE Day 1 DAY 2 <ul><li>OPENING CEREMONY </li></ul><ul><li>Opening Remarks: Renaud Meyer, UNDP </li></ul><ul><li>Keynote Speaker – Sec Esperanza I. Cabral, DSWD </li></ul><ul><li>Opening Session </li></ul><ul><ul><li>Overview of Workshop Concept by Atty. Priscilla N. Duque </li></ul></ul><ul><ul><li>Chronology of tropical cyclones by PAGASA – Dr. Prisco D Nilo </li></ul></ul><ul><ul><li>Summary of NDCC responses by Adm. Glenn J Rabonza </li></ul></ul>Break-out Theme 1 *Experience Sharing – Barangay DCC Break-out Theme 2 *Experience Sharing – Municipal DCC Break-out Theme 3 *Experience Sharing –City DCC Break-out Theme 4 *Experience Sharing – Provincial DCC <ul><li>PLENARY SESSION </li></ul><ul><ul><li>Key points from experience sharing </li></ul></ul><ul><ul><li>Focus of each group discussion per assigned thematic area </li></ul></ul><ul><ul><li>Observations and comments on other thematic areas </li></ul></ul><ul><li>– Recapitulation of previous day discussions, intro of international participants and PLENARY SESSION </li></ul><ul><ul><li>Summary of lessons by thematic area </li></ul></ul><ul><ul><li>Discussion and recommended actions </li></ul></ul>Break-out Theme 1 *international partners included Break-out Theme 2 *international partners included Break-out Theme 3 *international partners included Break-out Theme 4 *international partners included Synthesis/ Consolidation and CLOSING CEREMONY (GOH – Sec Norberto Gonzales, C, NDCC) 9:00 – 10:00 10:00 – 14:00 18:00 onwards 13:00 – 17:30 14:00 – 17:00 9:00 – 12:00
  7. 7. *To join on 2nd day only Rising Above & Beyond O.P.S. Lessons-Learned Workshop ONDOY • PEPENG • SANTI Thematic Area 1: Response Preparedness Measures Thematic Area 2: Emergency Response, Coordination & Operations Thematic Area 3: Impact Assessment, Early Recovery and Rehabilitation Planning Thematic Area 4: Disaster Information Management Facilitator Prof. C. Arcilla RD CAR – O. Luces Facilitator Mr. A. Escaño RD 4A- V. Tomazar Facilitator Ms. D. Lagdameo RD 1 – E. Cabrera Facilitator Mr. C. Dugenia RD NCR – S. Cruz Tribeca Function Room Board Room 2 Wall Street Function Rm. Chelsea Function Room DOST-PAGASA NDCC OpCen MMDA Marikina CDCC Pangasinan PDCC Binangonan MDCC Manila Observatory Other Intl agencies UN-OCHA – NRDA* (AusAid, JICA, ADB)* NOTE TO SECRETARIAT: Please list complete names of participants per group upon confirmation by 11 December 2009. Room assignment for EXECOM – Boardroom 1 AFP DILG – PNP, BFP DOTC – PCG Cainta CDCC Abra PDCC Calayan Is MDCC DSWD – NROC DepEd RDs, OCD 5, 6, 9, CARAGA Oxfam*, UNICEF CFSI*, UN-OCHA* (Ann) WFP-Opns (Bernard)* UN – OCHA* Other Intl agencies (MSF, IFRC* JUSMAG, GTZ) * RDCC-1 DANA Pateros CDCC Taguig CDCC Benguet PDCC DOH – HEMS MWSS UN OCHA* World Health Organization* OCD Planning Division OCD Training Divison OCD – NCR RDs, OCD – 2, 7, 10, 11 PNRC, UNDP*, JICA, UNFPA UNICEF* USAid, FAO, ILO UN Habitat Other Intl agencies Cluster Leads DSWD DOH DA DepEd NAMRIA PIA NSO PNRC RDs, OCD – 4B, 8, 12 OCD IT Section UN OCHA* Other Intl agencies IOM, EU* KOICA, WB)*
  8. 8. Scope of Each Thematic Group Themes Discussion Points Theme 1: Response and Preparedness Measures Timeline: pre land fall-threat was imminent until impact stage <ul><li>Early Warning and Dissemination </li></ul><ul><li>Pre-emptive evacuation </li></ul><ul><li>Stockpiling </li></ul><ul><li>Pre deployment of SAR assets </li></ul><ul><li>Activation of EOC </li></ul>Theme 2: Emergency Response, Coordination and Operations Timeline: Impact stage until immediate emergency response <ul><li>Incident command system </li></ul><ul><li>Response procedures </li></ul><ul><li>Vertical and horizontal coordination </li></ul><ul><li>Immediate damage reporting </li></ul><ul><li>Beneficiary selection </li></ul><ul><li>Regional, national and international response mechanisms </li></ul>
  9. 9. Scope of Each Thematic Group Themes Discussion Points Theme 3:Impact assessment, emergency response, early recovery and rehabilitation planning Timeline: Organizing for emergency response, early recovery and planning for long term recovery and rehabilitation <ul><li>Modes of assessment </li></ul><ul><li>Agency level/inter agency level </li></ul><ul><li>Joint assessment </li></ul><ul><li>Determination of needs and priorities </li></ul><ul><li>Planning for early recovery </li></ul><ul><li>Post disaster needs assessment </li></ul><ul><li>Beneficiary selection </li></ul><ul><li>Disaster risk reduction </li></ul>Theme 4: Disaster Information Management Overlay with 3 themes/timeline <ul><li>Use of existing information management system </li></ul><ul><li>Sources and processing </li></ul><ul><li>Procedures, forms, tools including GIS </li></ul><ul><li>Quality control </li></ul><ul><li>How use are these in decision making and planning </li></ul>
  10. 10. KEY CONSIDERATIONS <ul><li>Community-based preparedness </li></ul><ul><li>Awareness </li></ul><ul><li>Leadership </li></ul><ul><li>Gender </li></ul><ul><li>Needs-based </li></ul><ul><li>Social inclusion </li></ul><ul><li>Coordination </li></ul><ul><li>Funding </li></ul><ul><li>Timeliness </li></ul>
  11. 11. Expected Group Output <ul><li>Summary of actions taken and analysis </li></ul><ul><li>Timeliness of action, particularly in time sensitive response. </li></ul><ul><li>Adequacy of resources vis needs in various phases </li></ul>
  12. 12. Expected Group Output <ul><li>Appropriateness of response vis needs in various phases. </li></ul><ul><li>Presence or absence of participation of key actors in various phases. </li></ul><ul><li>Analysis of integration of disaster management system. </li></ul><ul><li>Recommendations </li></ul>
  13. 13. Structure of Group Discussion <ul><li>Introduction to the topic and coverage </li></ul><ul><li>Experience sharing by DCC </li></ul><ul><li>Participants consider and discuss responses to expected outputs </li></ul><ul><li>Group discussion and analysis </li></ul><ul><li>Summary discussion </li></ul><ul><li>Presentation to Plenary (45 minutes with Q and A) </li></ul>
  14. 14. Outline for sharing (scope/ focus) <ul><li>Situation Overview </li></ul><ul><li>Focus on topic/ theme </li></ul><ul><ul><li>How did local DCCs concerned disseminate information and advisories to its constituents on impending weather disturbances? What were the alert mechanisms activated? If any, how was this received? How did the populace react to it? </li></ul></ul><ul><li>Operational review </li></ul><ul><ul><li>Was there an organized unit or office that orchestrated the response operations at the municipal or provincial level? How did other players carry out their roles and responsibilities vis-à-vis the ICS on the ground? How did regional offices contributed in ensuring that response operations will be synchronized and systematic? </li></ul></ul><ul><li>Key achievements of DCC on theme </li></ul><ul><li>GAPS/ areas for improvement </li></ul>
  15. 15. Report Template <ul><li>Theme: </li></ul><ul><li>Summary of actions in each phase </li></ul><ul><li>Key accomplishments </li></ul><ul><li>Analysis of timeliness, adequacy of resources and appropriateness of response </li></ul><ul><li>Analysis of participation and integration </li></ul><ul><li>Recommendations </li></ul>

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