Adding a voice                                                          to your voteCopyright © 2011 ProxyCensus LimitedUK...
2   WWW.PROXYCENSUS.COM
Table of ContentsAt a Glance									                                  2The Team							 		                                ...
At a GlanceNext Generation Borderless Shareholder CommunicationsThe ProxyCensus team was drawn together through a shared p...
Our 6P Mission StatementPreparation & Planning Promotes Positive Proxy ParticipationThe answer to your shareholder communi...
Global Proxy SolicitationGlobal Coverage, However Complex the JobEveryday companies are faced with the common challenge of...
Team Track RecordGetting the job doneProxyCensus Team:  Meeting Solicitation   Equity Reconnaissance   Global Information ...
The ProxyCensus ApproachHow ProxyCensus Shareholder Identification and Proxy VotingServices are Integrated In PracticeOur ...
Agenda                                         1.	 SHAREHOLDER IDENTIFICATION                                         1.	 ...
Shareholder Identification Added ValueProxycensus ID Reveals “Profile” of ShareholdersNot Just a Number                   ...
Agenda 1.	 SHAREHOLDER IDENTIFICATION 1.	 PROXY VOTING 2.	 SUMMARYProxy VotingFrom Id To Proxy VotingWWW.PROXYCENSUS.COM  ...
Proxy Voting ProcessProxyCensus Interfaces All The Vital AreasThis Proxy Process Flow Chart is intended to be a general ov...
Agenda 1.	 SHAREHOLDER IDENTIFICATION 1.	 PROXY VOTING 2.	 SUMMARYSummary •	 Two fold transparency                        ...
Why Choose UsShareholder Communications Measured Around Your NeedsGeneral Meeting is the unique moment in the financial ca...
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ProxyCensus Brochure 2012-13

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ProxyCensus Brochure 2012-13

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ProxyCensus Brochure 2012-13

  1. 1. Adding a voice to your voteCopyright © 2011 ProxyCensus LimitedUK Registered Company N° 6490912 | Suite B, 29 HarleyStreet, London W1G 9QR, United Kingdom
  2. 2. 2 WWW.PROXYCENSUS.COM
  3. 3. Table of ContentsAt a Glance 2The Team 2Our 6P Mission Statement 3Global Proxy Solicitation 4Team Track Record 4The ProxyCensus Approach 5Identifying & Communicating with Shareholders 5Agenda 6Shareholder Identification 6Shareholder Identification Added Value 7Proxy Voting 8Proxy Voting Process 9Summary 10 Why Choose Us 11WWW.PROXYCENSUS.COM 3
  4. 4. At a GlanceNext Generation Borderless Shareholder CommunicationsThe ProxyCensus team was drawn together through a shared passion for simplifying shareholdercommunications in the period of time leading up to a company’s general meeting, whether it beordinary, extraordinary or mixed. Promoting and developing corporate democracy are importantvalues that our team puts into practice when confronted with the critical challenges encounteredby listed companies. ProxyCensus was established on a straightforward principle: Our successwould come from our clients’ prosperity. Our focus on client services and our appreciation ofthe importance of building and maintaining long-term relationships has matured out of thisphilosophy. With experience in diverse sectors across Europe and North America ourinternational team of consultants collectively boast the completion of more than 125 successfulcorporate events.The TeamProxyCensus consists of an international team with 40 years combined experience in bothshareholder and corporate communications. Our knowledge of the industry is based on over 300projects we have covered on five continents. Industries encompassed include banking, financialservices, telecommunications, transport, utilities and fashion. Adding to that our team comesfrom diverse professional, linguistic and cultural backgrounds but are bound by ProxyCensus’same result-driven approach we apply to each and every single project we dedicate ourselves to.Our alliances:4 WWW.PROXYCENSUS.COM
  5. 5. Our 6P Mission StatementPreparation & Planning Promotes Positive Proxy ParticipationThe answer to your shareholder communication needs is assimple as the ProxyCensus 6P Philosophy: • Humanly manned 24H shareholder prop-up service • Encouraging investor support • Explanation of varying and complex cross-border voting procedures • Direct intervention with the voting authorities, investors, custodians, proxy advisors and all other parties involved in the voting process • Escalating investor awareness • Lineal feedback from investors to our clients • Quantifiable resultsWe bridge the gap that no other proxy solicitor / global information agent are proficient to fill.“Harmonizing your shareholder communications combined with investor insight can significantlyinfluence meeting results, expose potential risk and broaden investor loyalty.”““Harmonizing your shareholder communications combined with investor insightcan significantly influence meeting results, expose potential risk and broadeninvestor loyalty.”WWW.PROXYCENSUS.COM 5
  6. 6. Global Proxy SolicitationGlobal Coverage, However Complex the JobEveryday companies are faced with the common challenge of communicating with theirshareholders. This issue multiplies in dimension during the run-up to a General meeting whenshareholders and decision makers are submerged with information from diverse sources.The transmittal of data through highly efficient internal systems is very often compromisedby dissimilar cross border voting procedures and regulations. If that wasn’t enough shareholderownership profiles are fragmented more than ever due to the increased number of internationalinstitutional investors and financial community intermediaries so you can never be certain if you’reactually communicating to the right entity or more importantly to the correct voting authority.The fundamental approach of ProxyCensus’s global proxy solicitation programs is througheffective undeviating communication. By drilling down through the complex multilayeredownership infrastructure we are able to unveil the actual voting authority and guarantee a clearchannel back to the issuer. This is accomplished through a series of contact networks whichinclude Legal & Compliance , Corporate Actions and Proxy Servicing Departments throughoutthe global financial community.6 WWW.PROXYCENSUS.COM
  7. 7. Team Track RecordGetting the job doneProxyCensus Team: Meeting Solicitation Equity Reconnaissance Global Information Agent Debt IdentificationWWW.PROXYCENSUS.COM 7
  8. 8. The ProxyCensus ApproachHow ProxyCensus Shareholder Identification and Proxy VotingServices are Integrated In PracticeOur techniques provide clients with fact checkers and pin-point precision. Cross referencingthe inconsistent fragments acquired from direct contact and exhaustive research reduces riskof non identified shareholders. We mould each identification report to our client’s exact needs.Our course of action and the consistency of our data sources ensure that the informationsupplied is precise and in time for a general meeting. The techniques used to correctlyscrutinize and compile a companies’ shareholder structure also permits the meetings steeringteam to prime the optimal distribution of resources in the run up to the general meeting.Identifying & Communicatingwith ShareholdersTransparency of The Shareholder Structure As Pre-requisite To Needed Action Enabler …by knowing the existing Shareholder Get overview shareholder base identification …to move to the final de- Strategic Know the target sired shareholder structure targeting Gain control …to steer in the desired Proxy voting direction and decisions8 WWW.PROXYCENSUS.COM
  9. 9. Agenda 1. SHAREHOLDER IDENTIFICATION 1. PROXY VOTING 2. SUMMARY Shareholder Identification TWOFOLD The Amount of Identified Shareholders With ID Unknown Unknown Unknown Investors Investors InvestorsInadequate Knowledge = Increased Risk Unidentified Increased Knowledge = Reduced Risk Nominee positions Identified Identified Identified Before ID After ID Target WWW.PROXYCENSUS.COM 9
  10. 10. Shareholder Identification Added ValueProxycensus ID Reveals “Profile” of ShareholdersNot Just a Number Registered Proxycensus id Shareholders Identification TotalIdentified Shareholders 1/3 2/3 (*) Yes (without Regional Split nominees) R Investment Style V R Turnover V R Biggest Buyers V R Shareholder V R Proxy Advisor (level of delegation) V R E-Voting Platform V R(*) sentiment towards meeting and management10 WWW.PROXYCENSUS.COM
  11. 11. Agenda 1. SHAREHOLDER IDENTIFICATION 1. PROXY VOTING 2. SUMMARYProxy VotingFrom Id To Proxy VotingWWW.PROXYCENSUS.COM 11
  12. 12. Proxy Voting ProcessProxyCensus Interfaces All The Vital AreasThis Proxy Process Flow Chart is intended to be a general overview of the proxy flow.Through seamless surveillance, investor insight and clarity ProxyCensus allows youto keep control of the situation. sentiment / Proxy chasing / Vote Confirmation Increase Participation / reduce negative votes / Assist International Shareholders Confrim Holdings / Agenda Reception / Meeting recommendations Transmittal of info SPR / Confirm distribution/ Vote status to subscribers confirm voting Fees Confirm cut-off dates / Totla votes Geograpical holding distribution Record keeping Transfer Pro-active dialogue N-PX forms 13F HR /N-q/ NCSR Agents Audit DEF 14A filings SEC Fees Certified votes Inspector of Elections Holdings Reports Total votes Ballot & AGM Materials Vote instructions Voting instructions Research & ballots Beneficial owner & Search card results institutional investors Votes Fees Holdings Tabulators Nominee cost International Institutional Votes Advisory fees Recommnedations to Participants Global holdings Ballot distribution fees (global only) Clearing house DTC Sub-custodian fees Custodial services Custodial service fees Fees Custodians Sub-Custodians12 WWW.PROXYCENSUS.COM
  13. 13. Agenda 1. SHAREHOLDER IDENTIFICATION 1. PROXY VOTING 2. SUMMARYSummary • Two fold transparency • Tracking of shareholder Base Increase identified • Relationship enhancement • institutional & nominee holders • Stabilze shareholder base • Synchronize communication • Long term investors during agm build-up • Cut AGM cost Achie ve m en ts o f O u tl o o far kt th o ef uture • Meet Quorum requirements • Maintain control • Increased vote participation • Reduce risk of activism • Raise shareholders registration • Improve Corporate Governance • Enhance Corporate Governance • Amplify communication frequencyWWW.PROXYCENSUS.COM 13
  14. 14. Why Choose UsShareholder Communications Measured Around Your NeedsGeneral Meeting is the unique moment in the financial calendar where investor support towardsmanagement is measurable and comparable to peer competitors. Our mission is to accumulatethe votes required in order to ensure a successful meeting, reduce operational risk, and gathershareholder sentiment. In a persistently evolving environment, ProxyCensus is the mostcompetent running mate to assist the General Meeting steering team to: • Full understanding of cross border voting procedures • Crafting a crisp and clear corporate message • Direct intervention with investors, custodians, proxy advisors and all other parties involved in the process • Genuine intermediary interaction (not call centre operators) • Delivering comprehensive feedback and workable results throughout the process • Rapid reaction and response on any market and time zone • Most competitive rates – No other company can matchBy reducing operational expenditure ( expensive, inactive office locations, preventable travelcosts, bumped up out of pocket expenses etc) ProxyCensus is able to deliver a highly costeffective general meeting solicitation program maintaining the highest possible standard ofexcellence. It’s all about focus and dedication. ProxyCensus is the only company on the marketthat can guarantee 100% attention to your general meeting. We won’t try to sell you servicesyou don’t need, try to tell you how to run your company or overcharge you as a result. We’ll giveyou the tools you need for you to reach the best possible outcome of your General Meeting.At ProxyCensus we’re committed to nothing less than making your General Meeting a success,whoever and wherever your investors may be. We look forward to making our skilled and uniquededication work for you. To find out how, contact:Miguel CarrascoManaging Director m.carrasco@proxycensus.com“To effectively communicate we must realize that we are all different inthe way we perceive the world and use this understanding as a guideto our communication with others”Anthony Robbins14 WWW.PROXYCENSUS.COM

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